--- title: WaitWell Reviews meta_title: 'WaitWell Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter 103 reviews by the users' company size, role or industry to find out how WaitWell works for a business like yours. aggregate_rating: rating_value: 4.7 review_count: 103 scale: '5' date_modified: '2026-10-07' parent_category: name: Office Management Software url: https://www.g2.com/categories/office-management-software ---

WaitWell Pros and Cons: Top 5 Advantages and Disadvantages

Quick AI Summary Based on G2 Reviews

Generated from real user reviews

Users find WaitWell easy to use, enjoying seamless integration and real-time updates for a smoother check-in process. (33 mentions)
Users rave about the exceptional customer support provided by WaitWell, quickly addressing needs and implementing suggestions. (18 mentions)
Users appreciate the user-friendly interface of WaitWell, making it easy for staff and students to use. (17 mentions)
Users laud WaitWell for its easy setup, making implementation and learning smooth for both staff and students. (16 mentions)
Users value WaitWell for its ease of setup and integration, enhancing both staff and student experiences significantly. (12 mentions)
Users note that wait time inaccuracies can lead to confusion and disrupt the scheduling process during busy periods. (5 mentions)
Users find limited customization options in WaitWell restrict their ability to tailor service experiences to specific needs. (5 mentions)
Users find the missing features frustrating, as managing queues and events is often tedious and inefficient. (5 mentions)
Users face customization difficulty with WaitWell, particularly in adapting forms for specific services and branding needs. (4 mentions)
Users find difficult navigation challenging, especially with complex queues and lack of clear tutorials for assistance. (3 mentions)

5 Pros or Advantages of WaitWell

5 Cons or Disadvantages of WaitWell

DD
Doug D.
Senior Service Writer
Mid-Market (51-1000 emp.)
"great customer queuing and appointment software"
4.5/5
What do you like best about WaitWell?

It really cut down the crowds from a physical queue Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

Old people unfamiliar with technology have trouble with new things, one customer complained about the "woke" queuing Review collected by and hosted on G2.com.

Response from Cassidy McKay of WaitWell

Hi Doug,

Thank you for taking the time to leave a review and for being a valued WaitWell customer. Clear signage with easy-to-follow instructions on your walls can help address this issue. If you need assistance in managing this challenge, please feel free to reach out to your dedicated account manager, and we'd be happy to help!

Jill G.
JG
Jill G.
Director of Government Affairs and Operations
Small-Business (50 or fewer emp.)
"Best Appointment System"
5/5
What do you like best about WaitWell?

The WaitWell system is very easy to use and allows our team to be able to service our customers quickly and efficiently. The customer support is outstanding; any questions or assistance is resolved in quickly and efficient timeline. Our customer service rep, Max Sturley, is the best. He responds immediately, discussing best solutions for our business, and assists and guides us on how to use the system to the maximum benefit for our team and customers. Best part, it only took a few days to set up with a training class and training resources to access in the system are detailed but concise and very easy to follow. Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

Using the system for a year and have not had any major issues or complaints. Any obstacles we had, have been resolved immediately by reaching out to our customer service rep. At this time, we have no issues with WaitWell. Review collected by and hosted on G2.com.

Response from Cassidy McKay of WaitWell

Hi Jill,

Thank you so much for your positive review! We’re delighted to hear that our support team has been able to answer your questions quickly and provide the assistance you need.

We truly appreciate your feedback and are committed to ensuring you continue to have a great experience with WaitWell. If there’s anything else we can do to support you, please don’t hesitate to reach out.

Thanks again for being a valued part of the WaitWell community!

Verified User in Education Management
UE
Verified User in Education Management
Enterprise (> 1000 emp.)
"Convenient Real-Time Tracking for Students"
4/5
What do you like best about WaitWell?

I like that students can sign in from anywhere, and they get a message with live tracking. Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

Currently, we can only track when a specific area closes a ticket. It would be beneficial if all service areas that assisted a student could receive credit in the report. Additionally, it would help if we had the ability to remove someone from the wrong line and transfer them to the correct one. Review collected by and hosted on G2.com.

Response from Cassidy McKay of WaitWell

Hi there,

Thank you so much for your review. We are glad to hear that WaitWell is helping your students wait efficiently both in person and online, and that it supports tracking their progress. WaitWell also includes a transfer feature that lets you move students to the correct line if they happen to join the wrong one. Additionally, the ticket details section provides a full history of where each student has been. If you need any assistance with these features, please reach out to your account manager and they will be happy to help.

Jasmine D.
JD
Jasmine D.
Triage Specialist
Enterprise (> 1000 emp.)
"J Davis Review"
5/5
What do you like best about WaitWell?

I love how quick we can interact with the students. We can interact and assist them while they are waiting, and see if they are in the correct line. This has been awesome. Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

I don’t really dislike anything but I want to be able to customize the colors myself (lol not needed) Review collected by and hosted on G2.com.

Response from Cassidy McKay of WaitWell

Hi Jasmine, thank you so much for your review. I’m glad to hear that WaitWell is helping your team interact with students quickly and efficiently. You can absolutely change the colors in the platform yourself under Location Settings. If you’d like guidance on how to do this, please reach out to your account manager-they’ll be happy to help.

Dotty G.
DG
Dotty G.
Chief Deputy
Small-Business (50 or fewer emp.)
"Great Functionality and Easy Self-Service Changes"
5/5
What do you like best about WaitWell?

The functionality is great and it's nice to be able to make changes myself! Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

The only thing we would change right now is having two separate queues for clerks to pull from, but we have a workaround for this. Review collected by and hosted on G2.com.

Olawole L.
OL
Olawole L.
Graduate Programs Career Consultant
Mid-Market (51-1000 emp.)
"The WaitWell systems allows me to see queue data in real time and progress with student services."
4.5/5
What do you like best about WaitWell?

The live queue data & realtm information Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

I am getting used to the system and enjoying it so far as I go. Review collected by and hosted on G2.com.

Response from Shannon Vander Meulen of WaitWell

Thank you for sharing this feedback. It's great to hear that real-time queue visibility is helping you plan and manage career conversations with your students more effectively. That's exactly the outcome we're aiming for.

We're glad you're enjoying the system as you get settled in. If you ever have questions during onboarding, your account manager is always just a message away. And as you get more comfortable, we think you'll find our analytics and reporting capabilities go even deeper, including our recently launched Waillo AI Insights, which lets you interact with your service data using natural language to surface operational trends without needing to dig through reports manually.

See how WaitWell improved
CS
Chahat S.
Business Owner
Small-Business (50 or fewer emp.)
"Ease of booking and organizing meetings between students and advisors."
4/5
What do you like best about WaitWell?

I like that it organizes meetings between students and advisors. Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

Sometimes, advisors forget to "end" their meetings. It would be nice for them to have a notification. Review collected by and hosted on G2.com.

Response from Shannon Vander Meulen of WaitWell

Thank you for the feedback. It's great to hear that WaitWell has made organizing meetings between students and advisors easier.

On advisors forgetting to end their meetings, you'll be glad to know there is actually a push notification available to remind staff to close out their visits. It can be enabled in the settings, or your account manager can help get it turned on for your team. Hopefully that makes a difference for your workflow.

Dezalyn Ann D.
DD
Dezalyn Ann D.
Small-Business (50 or fewer emp.)
"The software is easy to understand and the troubleshooting team is very responsive."
5/5
What do you like best about WaitWell?

I like the simple yet informational layout. Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

I don't like that when I hide inactive desks and when the page refreshes it shows all desks again. Review collected by and hosted on G2.com.

Response from Shannon Vander Meulen of WaitWell

Thank you for the kind words about the layout and our support team. We really appreciate you taking the time to leave a review.

On the hidden desks resetting after a page refresh, we looked into this and believe it may have already been resolved in a recent update. We'd encourage you to test it again and reach out to your account manager if you're still seeing it. We want to make sure the experience is working exactly as expected for your team.

SN
Shelly N.
Small-Business (50 or fewer emp.)
"It allows our customers to see the que so they know when they will be called."
5/5
What do you like best about WaitWell?

I like everything about Waitwell, for my staff and the customers. Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

I honestly don;t have a dislike about Waitwell Review collected by and hosted on G2.com.

Response from Cassidy McKay of WaitWell

Thank you so much, Shelly for your kind review! We’re thrilled to hear that WaitWell is helping both your staff and your customers. It’s wonderful to know that our platform is making the customer experience more relaxed and organized.

Verified User in Higher Education
AH
Verified User in Higher Education
Mid-Market (51-1000 emp.)
"A Resourceful Must-Have for Students"
5/5
What do you like best about WaitWell?

I love that we can communicate with the students thru text. This has allowed to reach students and ask questions while they wait in line. Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

I have nothing to complain about. WaitWell has been great for our school Review collected by and hosted on G2.com.

Response from Cassidy McKay of WaitWell

Thank you so much for being a loyal WaitWell customer. We’re glad to hear that our product has helped your school communicate effectively with students and ensure they receive assistance from the right department.