JustFOIA Features

Supports custom request forms to be built and integrated directly into a website or portal.

Converts requests into tickets and fields them to the appropriate staff member for follow-up.

Calculates and collects payment for requested materials online.

Allow catch-all search functionality to locate records.

Allow commonly requested documents to be uploaded to bypass a need for submitting requests.

Allows public records to be indexed and securely stored electronically for quick retrieval.

Secures information by redacting or un-redacting based on established permissions.

Ensures compliance by tracking all steps of records requests and associated communications.

Provides notifications and emails for due dates or required actions.

Allows internal users to create discussions on specific requests prior to releasing information; allows requesters to communicate with agency staff throughout the process.

Enables multiple government departments to respond to a specific record request.

Provides customizable dashboards to visualize request trends.

Access pre-built and customizable reports to measure key metrics.

Captures requirements for allocating and monitoring budgets across departments.

Defines how external funds, grants, and donor programs are tracked.

Captures requirements for AI-based risk scoring and fraud monitoring.

Maps out requisition-to-payment processes.

Defines KPIs for vendor scoring and risk assessment.

Requirements for using AI to evaluate bids and detect anomalies.

Helps plan recruitment, staffing, and training.

Defines payroll logic and compliance needs.

Captures how cases are logged, escalated, and resolved.

Defines requirements for public digital-first experiences.

Captures needs for automated citizen communication.

Create, design and manage workflows for repetitive tasks

Track and manage adherence to policies for any service, product, process, or supplier

Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws

Creating, assign, and track jobs and/or tasks for work orders

Track employee schedules, availability, and performance across projects and tasks

Track and manage inventory levels to maintain proper supply

Create, manage and track all task activities and progression

Track and manage schedules and meetings via an integrated calendar

Track and manage inspections for worksites, vehicles, and/or equipment to remain compliant with industry standards

Plan, manage, and track the financial activities of an individual or organization

Manage, store and organize emails within the system or via third-party apps

Ability to record, store, update, and retrieve information

Track, store, and access client contracts or licenses

Plan and coordinate all the resources, costs and time needed to execute assignments

Centralized database to track details of fixed assets such as depreciation and maintenance scheduling/history

Store, manage, and track all electronic documents in a centralized location

Defines lifecycle tracking for public assets.

Helps implement preventive asset management.

Track and document all activities across devices, networks, and other systems

Requirements for tracking user activity.

Captures compliance rules and reporting formats.

Defines analytical reporting and dashboard needs.

Requirements for public-facing transparency datasets.

AI-powered forecasting for data-driven governance.

AI tool that analyzes risk based on user activity and patterns.

AI tool for forecasting equipment maintenance.

AI feature to analyze resumes, skills, and match them to positions.

Use AI to generate content in the form of text, images, videos, etc.

Determining value of properties/purchases to calculate tax

Create, manage, and send invoices or bills to customers

Issuance of valid permits to initiate projects or tasks

Ensure all properties are adhering to government and legal codes

Observe and track the demand, usage, progress or quality of a system, product, or user

A set of indicators that tracks the performance of networks, applications, systems, teams, etc.

Receive system updates as soon as any changes are made

Graphical representation of data

Provides a channel for team members to share media files, communicate, and work together

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Manage the process of evaluating documents or requests submitted for approval

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Measure, collect and manage the billing for utility usage including water, electricity, gas, sewage and more

Customize data fields to support various needs and use cases

Customize contracts and forms to collect specific information

Define levels of authorization for access to specific files or systems

Assemble applications and processes by dragging over and arranging pre-built components

Workflows that help acquire inventory, issue purchase orders and receive and store items in required quantity

Create budgets based on historical data and future projections

Intended to be used by governmental agencies

Set up connections to third-party platforms to improve business processes

Centralized accounting record which tracks all financial transactions

Application programming interface that allows for integration with other systems/databases

Streamlining repetitive tasks and activities through automated and predefined workflows

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Use AI to generate content in the form of text, images, videos, etc.

Search and filter data across systems to locate required information by entering keywords or certain criteria

Investigate and take action at root cause or error in processes to prevent recurring issues

Series of processes that a document goes through from creation to archiving

Timed notification for any upcoming task, deadline, appointment, or activity

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Pre-designed layouts that can be customized to match preferences and requirements

Track and manage adherence to policies for any service, product, process, or supplier

Intended for medical use such as diagnosis, treatment, and consultation

Specifically designed to address the needs of law firms and legal departments

Notifications that are delivered to users as soon as an event occurs

Initiate collection and analysis of known risks

Assemble applications and processes by dragging over and arranging pre-built components

Provides a channel for team members to share media files, communicate, and work together

Create, design and manage workflows for repetitive tasks

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Ensure that quality requirements and standards are met across production processes

Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes

Manage the process of evaluating documents or requests submitted for approval

Securely stores data to prevent data loss or breaches

Access software remotely via mobile devices

Track revisions and updates made to files and navigate between different versions

Create, manage and track all task activities and progression

Compile and organize data into specific metrics

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Track and document all activities across devices, networks, and other systems

Plan and implement business continuity measures in case of unforeseen events

Includes a variety of messaging formats including industry-specific (EDIFACT, HL7, X12)

Track and monitor efficient handling of all changes/transitions

Create, save, and store files

Public or private sharing of digital files such as documents, audio/video, images, and more

Store, manage, and track all electronic documents in a centralized location

Automated or logic-based workflows that assist in the creation of electronic documents

Set up connections to third-party platforms to improve business processes

Define levels of authorization for access to specific files or systems

Import and export data to and from software applications

A record of all activities within the system, including user access, changes made, etc.

Set & manage permission levels based on user roles and restrict access to only authorized individuals

Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws

Application programming interface that allows for integration with other systems/databases

Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work

Digitally sign online documents

Review and analyze existing information across documents

Search for specific words or phrases within a document or database

Track what was updated, who made the changes, compare two revisions, and revert or perform another revision

Active reporting of data and metrics

Store, manage and track all forms in a centralized location

Custom forms to streamline repetitious aspects of a document

Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access

Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving

Set rules for access to expire based on fixed dates, time elapsed, number of views, number of downloads etc.

Ability to recognize printed or written text within digital images or scanned documents

Assign categories, labels, tags, or attributes to documents for organization, search and storage

Retrieval of embedded metadata that is present within a file

Leave comments and notes on documents for others to view

Makes changes to document features such as text, fonts, formatting, etc.

Recover lost, deleted, or damaged files

Ability of websites, web applications, or mobile applications to function without an active internet connection

Highlight content and/or make notations about parts of content

Track and report regulatory data to either internal management or external stakeholders

Manage, store and organize emails within the system or via third-party apps

Add customized logos and colors to align with company branding

Scan, move or upload electronic files within the software's repository

Convert files to a different format

Store and organize documents in a centralized system

Attach digital tags to documents and assets for identification, search, or monitoring purposes

Automatically create schedules based on business needs or employee availability and qualifications

Collect and maintain structured information that describes data or content

Customizable sample documents that contain placeholder text or a standard layout that can be repeated for each new file

The system automatically saves work on an interval without the user needing to manually save

Track employee/learner's progression through training programs

The process of reverting to a previous version or state

Electronic signing method that validates the authenticity and integrity of a digital document

Track the status over time for a request, process, asset, or transaction

The process of cross-checking new versions with previous copies to identify changes

Document Check-in/Check-out