Apartments.com Rental Manager Features

A collection of customer information such as contact details, demographics, previous interactions, etc.

Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period

Generate quotes or estimates for customers

Allows the calculation of fees for late rent payments

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Designed to support renewals for recurring customers

Plan availability and assign specific time slots for tasks and resources

Timed notification for any upcoming task, deadline, appointment, or activity

Use AI to generate content in the form of text, images, videos, etc.

Manage and support multiple locations

Book meetings and appointments through a website or digital platform

Import and export data to and from software applications

Length of rental

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Pre-made examples and templates for emails

Accept and process credit card transactions

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Set up connections to third-party platforms to improve business processes

Scan barcodes to ensure accurate pricing and label tracking

Application programming interface that allows for integration with other systems/databases

Track actual spending to ensure it's in line with the planned budget

Centralized database to track details of properties (including lease, tenant, and owner information)

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period

Allows the calculation of fees for late rent payments

Process to evaluate a person's creditworthiness and their ability to manage debt and make timely payments

Monitor and record expenses such as purchases or charges incurred

Create, manage, and send invoices or bills to customers

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Application programming interface that allows for integration with other systems/databases

Accept, record, and reconcile financial transactions

Store and organize documents in a centralized system

Schedule predetermined or ad hoc maintenance services and labor requests

Timed notification for any upcoming task, deadline, appointment, or activity

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Import and export data to and from software applications

Use AI to generate content in the form of text, images, videos, etc.

Electronic signing method that validates the authenticity and integrity of a digital document

Tracking previous payments, the next due payment and regularity in monthly rent collection from tenants

SaaS, web-based, online deployment

Collect payments from tenants via online or offline mode, create recurring schedules and send reminders

Monitor the process of lease agreements

Add customized logos and colors to align with company branding

Monitor or audit historical and current transactions to analyze customer account activities

For realtors, real estate investors, property managers, and other real estate professionals.

Generate reports to assess the financial performance of an organization

Used by property managers

Handle activities like room booking, rent processing, lease agreement management, and client communication

Accept and process credit card transactions

Real-time price adjustment for a product or service to reflect changing market conditions, geolocation, customer behavior, etc.

To be used by the hospitality industry

Identify and flag system, guidelines, or branding violations/suspicious behavior by users, customers, vendors, or partners.

Specialized for organizations who focus on residential projects

Search and filter data across systems to locate required information by entering keywords or certain criteria

Monitoring & logging of information related to guests' activities, preferences & interactions within hotels, resorts, or events

Manage and support multiple locations

Access the system via a mobile application

Digitally sign online documents

Measure, collect and manage the billing for utility usage including water, electricity, gas, sewage and more

Set & manage permission levels based on user roles and restrict access to only authorized individuals

Track and document all activities across devices, networks, and other systems

Realistic representation of a physical space or environment that helps users explore locations virtually

Online forums/groups where users can ask questions, share ideas, best practices, etc.

Public or private sharing of digital files such as documents, audio/video, images, and more

Assemble applications and processes by dragging over and arranging pre-built components

Automated process of charging customers at regular intervals for repeated access or use of a product or service

For commercial properties such as office buildings, medical centers, malls, hotels, retail stores and other public buildings

Match clients or tenants with suitable properties based on their specific requirements, preferences and budget

Provides pre-built or customizable performance reports

Provides useful pre-defined data connections to important external systems and applications.

Track tenant payment histories, manage accounts payable/receivable, and automatically reconcile bank accounts with built-in accounting features.

Accept rent and application fees online, including payments through credit card or check.

Monitor and report on key property and building financial metrics within the system.

Manage tenant and vendor COIs in a centralized database, and automate alerts and expiration notifications to ensure timely compliance.

An easy to read, often single page, real-time user interface, showing a graphical presentation of the current status and historical trends of Key Performance Indicators (KPIs) to enable instantaneous and informed decisions to be made at a glance.

Track payments that have not been paid by due date, leading to late fees, cash flow disruptions or penalties

Designed to serve commercial properties

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Electronically collect payments for goods or services

Contains built-in payment processing capabilities or integrates with payment processing software

Contains a portal to facilitate third-party or client application access

Is accessible from a mobile device and by users on the go.

Provides a cloud based version of the platform

Generates financial and occupancy reports for property owners, including income statements and rent rolls.

Gives tenants self service access to pay rent, submit maintenance requests, and view lease documents.

Publishes vacancy listings to rental websites and marketing platforms to attract prospective tenants.

Provides a web-based or app-based portal for tenants to communicate with landlords/property managers, submit service tickets, and more.

Integrates with rental payment software to facilitate sending, receiving, and processing of rental payments.

Streamlines the generation, sharing, and processing lease applications within the core functionality of the property management solution.

Enables screening of tenants (e.g. background checks, eviction reports, credit checks, etc.) to assess and evaluate prospective tenants.

Enables the provision and upkeep of amenities and tenant experience services.

Provides landlords and property owners a financial management module to keep track of real estate accounting needs.

Simplifies the lifecycle of building service or work order requests, from submission to contracting to task completion.

Automates the distribution of available and/or vacant properties to real estate search engines and multiple listing services (MLS).

Creating, assign, and track jobs and/or tasks for work orders

Manage and track all internal and external communication conducted via calls, email, text, or chat

Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc.

Plan, track, and evaluate marketing activities including promotions, customer outreach, and branding

Assign, track and manage customers' service requests such as service enquiry, feedback/complaints and more

Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event

Create, edit, and monitor product or property details displayed on listing websites (i.e. agency websites, third party listing sites)

Set up connections to third-party platforms to improve business processes

Create, manage and track all task activities and progression

Implementation of various strategies to manage tax obligations via planning and maintaining compliance

Plan, manage, and track the financial activities of an individual or organization

Manage various distribution channels, build relations with channel partners, and track their performance

Portal for property owners to manage property listings, upload documents, track payments and generate reports

Track and manage schedules and meetings via an integrated calendar

Track, store, and access client contracts or licenses

Keep track of vacant properties

Track and manage staff profiles, recruitment, schedules, productivity, career development and performance

Create, design and manage workflows for repetitive tasks

Track and manage inspections for worksites, vehicles, and/or equipment to remain compliant with industry standards

Store information about leads or contacts and track, manage and nurture them throughout the sales process

Involves selling of insurance solutions, managing policies, handling claims & assessing risk and coverage

Researching and validating a person's criminal, educational, job or financial records

Built-in website builder or integration with third-party site

Records rental income and property related expenses at the unit, property, or portfolio level.

Enables tenants to pay rent electronically via ACH, credit card, or other digital payment methods.

Automatically calculates and applies late fees based on configurable rent due dates and grace periods.

Allows tenants to submit maintenance requests online and enables managers to assign, track, and resolve work orders.

Manages contractor contact information, work assignments, and service history.

Tracks unit turnover tasks, inspections, and condition reports between tenancies.

Coordinate emergency and preventative work orders, track maintenance requests, and manage vendor relationships.

Use and configure inspection templates for recurring and on-demand inspections of property.

These are typically divided between owner portals and resident portals. Owner portals provide access to property financial information. Resident portals let tenants submit maintanance requests and payments.

Distribute building notices or emergency updates to resident or team member emails or on the property website.

Allow your tenants to request access to conference rooms, elevators, loading docks and other shared resources online.

For residential properties

Manage rental vacancies and syndicate them to real estate listing services directly from the software.

Customize rental application forms to share. Accept or reject applications with applicant dashboards.

Request screening of tenant credit, criminal, and eviction data. Accept or reject tenants according to score requirements.

Create and customize lease templates and addenda to send to existing or current tenants.

Store and access leases and other relevant real estate documents or integrate with enterprise content management software.

Manage, track & record the usage and occupancy of physical spaces such as apartments, offices or meeting room

Manage the cleaning and maintenance of rooms and common areas and track the work status of cleaning staff

Manage, organize, and store contact information

Obtain, monitor, and review customer feedback/complaints relating to products and services to improve customer satisfaction

Runs credit, background, criminal, and eviction checks on rental applicants to support leasing decisions.

Tracks lease start and end dates, terms, and renewal status, with reminders for upcoming expirations.

Generates and sends state specific lease agreements for electronic signature by tenants and owners.

Capability to perform complex tasks without constant human input

Ability to break down and plan multi-step processes

Works across multiple software systems or databases

Engages in human-like conversation for task delegation

Anticipates needs and offers suggestions without prompting

Makes informed choices based on available data and objectives