What do you like best?
1. Customization of reports – Our Company’s AMOS Application Director was able to build us a customized SOX report template under “Applications” so that we do not need to specify parameters each time and only need to select the period and export format, i.e. e-mail in Excel format.
2. Regardless of the time taken to run the report (see cons section below), once the report is ready, sending it to ourselves and/or team members is quick and the e-mail address auto-populates as we type it meaning good integration with the user database.
3. It is user-friendly enough for an auditor/accountant to obtain procurement data with read-only access.
What do you dislike?
1. When the report covers a longer period, then AMOS usually takes too long to run the report while appearing frozen since no loading bars or percentage of report completion are shown.
2. AMOS takes up a lot of memory. In some cases, an out of memory error message shows up - see screenshot attached. In order to prevent this, reports covering 6 months for instance need to be run in groups of 2 or 3 months.
3. The customized reports in applications cannot be customized further and only allow us to select the dates without showing which fields will be included in the report. This results in longer processing time as users do not have the option to un-select unwanted columns for faster report running
4. Distinction between issue date vs. order date vs. creation date is unclear to read-only users who do not work in procurement. In certain reports, foreign currency is not specified which leads users to assume it is USD whereas it turns out to be NOK or EUR when the Purchase Order (PO) is looked up in the AMOS order management system.
Recommendations to others considering the product
AMOS is a vast application. However, it needs to be implemented carefully. For example, users need to be trained to cancel orders rather than deleting orders altogether in order to maintain a trail for audit. A list of all AMOS codes should be easily available so that users know how to navigate through AMOS to obtain the required information or perform the right order management functions.
What business problems are you solving with the product? What benefits have you realized?
Our internal audit team uses AMOS for:
1. SOX compliance - By having Customized SOX reports for Purchase and Repair orders, we are able to test controls such as authorization limits for each order that gets approved
2. Operational audits - For Purchase-to-Pay (P2P) testing, AMOS helps us check if vendors have Purchase Orders set up in lieu of contracts