inletAP is accounts payable software for property management companies and the bookkeepers who serve them. It checks the bill, rather than only capturing it.
Every invoice is compared against what that vendor billed for that property before, against the approval thresholds already set on the property, and against every invoice the workspace already holds from that vendor. The comparison uses the customer's own numbers - that vendor at that property, not that vendor averaged across a portfolio - so the same landscaper can sit on a fixed contract at one building and time and materials at another. Nothing has to be configured for the checks to run.
A finding does not hold the bill and never contacts the vendor. It infers from billing history; it does not read contracts. One thing in the product blocks anything at all: a top-tier duplicate cannot be exported until a person decides.
Documents arrive by upload, by forwarding, or at an intake address, and are extracted into structured fields: vendor, invoice number, invoice and due dates, total, tax, currency, purchase order number, property and line items. Every field carries its own confidence score and an evidence panel showing the line of source text the value was read from, with an explicit note when the value does not appear verbatim. Any document whose vendor, invoice number, date or total scores below 70% goes to a review queue rather than on to an approver. The threshold is fixed at 70% and is not configurable. An inferred value can never auto-approve.
Coding rules match on the sender, the intake address, and values on the document. A rule sets the GL account, quarantines a sender, auto-approves a document, or assigns a named reviewer; rules run in priority order and every match is explained on the document. One invoice can be split across every property it covers - by amount, percent, even share, unit count or square footage - on every plan, including the free one.
Approvals route by amount tier and by property, with SLA timers and an overdue alert. Separation of duties is an optional workspace setting, off by default; when an administrator turns it on, the person who edited an invoice or sent it for approval cannot approve it. Every field edit, approval and export is written to an append-only audit log with actor and timestamp.
What you approve posts to QuickBooks Online or Xero, each through a direct connector, or exports as a CSV whose columns you define. AppFolio, Buildium, Yardi and Rent Manager have no connector.
inletAP moves no money - no payment rails, no bank credentials, no cards - and replaces neither a property management system nor a general ledger. It sits upstream of both. There is no SOC 2 report.
Pricing is published: Free, $39, $99 and $249 a month, with unlimited users on every plan including the free one, and 25 documents free every month.
Who Is the Company Behind inletAP?
