Cleo Pay Accounts Payable Automation

1 review

Cleo Pay is an accounts payable automation platform built for restaurants, hotels, venues, and event production companies. It handles the full AP workflow from invoice receipt through payment and year-end tax compliance, replacing manual processes with automated vendor payments, AI-powered invoice scanning, and built-in 1099 filing. Hospitality businesses deal with high volumes of vendor invoices across food suppliers, contractors, rental companies, and service providers, often across multiple locations. Cleo Pay centralizes that workflow into one platform where teams can onboard vendors via shareable links, capture and extract invoice data with AI, route payments through custom approval chains, and send same-day ACH transfers with no per-transaction fees. The platform collects W-9s during vendor onboarding, tracks contractor payments throughout the year, and handles 1099 preparation and e-filing at year-end. A two-way QuickBooks Online sync keeps accounting records current without manual data entry. Cleo Pay was purpose-built for the operational realities of hospitality: high vendor counts, multi-location management, fast payment cycles, and lean finance teams that need to move quickly without sacrificing oversight. Key Benefits - Same-day and next-day ACH vendor payments with no per-transaction fees - AI invoice scanning that extracts line items, amounts, and GL codes automatically - Vendor self-onboarding via shareable links and QR codes, including W-9 collection - Multi-step approval workflows with role-based permissions and spend thresholds - Automated 1099 tracking, preparation, and year-end e-filing - Two-way QuickBooks Online sync for real-time bookkeeping accuracy - Multi-location support with centralized visibility across all properties - Payment scheduling for future-dated ACH transfers - Real-time payment status tracking and notifications Who Uses Cleo Pay? Cleo Pay is used by finance teams, controllers, operations managers, and owners at hospitality businesses including restaurant groups, hotels, event venues, production companies, nightlife operators, yoga and fitness studios, and travel agencies. It is designed for small to mid-size businesses managing 50 to 500+ vendor payments per month across one or more locations. Common users include: - AP clerks and bookkeepers processing invoices and scheduling payments - Controllers and CFOs setting approval workflows and monitoring cash flow - Operations managers managing vendor relationships and onboarding - Business owners maintaining visibility across locations and teams