# Ziva Reviews **Vendor:** Zephior **Category:** [Proposal Software](https://www.g2.com/categories/proposal) **Average Rating:** 5.0/5.0 **Total Reviews:** 2 ## About Ziva Ziva by Zephior is a response management platform that uses AI to generate, review, and deliver responses for RFPs, RFIs, DDQs, security questionnaires, public tenders, and funding applications. Proposal teams spend 30+ hours per response, most of it on repetitive work: hunting down past answers, copy-pasting into Excel cells, reformatting documents. Ziva cuts that to under 3 hours, an 11x speed improvement with a 4% rework rate on generated drafts. The platform has two modes that work from a single knowledge base. The questionnaire engine uses RAG to produce responses at 3-4 per minute, each with inline source citations and a trust score so reviewers know what to verify. The proposal engine runs Ziva inside a secure environment where she creates finished DOCX, PPTX, and PDF documents directly. Key capabilities: - Format-agnostic Excel handling. Upload any Excel layout. Ziva detects questions automatically without column mapping, generates responses, and writes them back to the original cells preserving all formatting. - Cited, scored responses. Every generated paragraph includes numbered source references. Trust scores flag which responses need human review. - Organizational learning. Ziva remembers corrections, preferences, and writing style across sessions and team members. Knowledge compounds organization-wide instead of resetting. - Real-time document creation. A split-pane interface shows Ziva working: conversation on the left, live file browser on the right. Every edit is versioned automatically. - Multi-language, multi-format. Input in one language, output in another, across 100+ languages. Works with Excel, Word, PowerPoint, PDF, images, and markdown. - Parallel collaboration. Multiple team members and multiple Ziva instances work on the same proposal simultaneously. - Tender discovery. Ziva monitors procurement portals (SIMAP, TED Europa, SAM.gov), scores opportunities against your knowledge base, and delivers matches to a built-in inbox. - Data sovereignty by design. Three deployment options: global cloud, dedicated EU infrastructure, or 100% Swiss-hosted with zero US-company exposure. GDPR, Swiss FADP, and EU AI Act aligned. SOC 2 Type II audited. Ziva handles the full response lifecycle: sourcing, drafting, reviewing, exporting, and learning from each round. ## Ziva Reviews ### 1. Ziva Speeds Up Questionnaire Responses with a Smooth, AI-Powered Experience **Rating:** 5.0/5.0 stars **Reviewed by:** Stefano B. | Security Solutions Engineer, Mid-Market (51-1000 emp.) **Reviewed Date:** April 21, 2026 **What do you like best about Ziva?** Ziva offers a great user experience by giving us the functionalities we need without making us get lost in annoying details. One good example is the ability to upload questionnaires and library source files in any format (excel, word, pdf, html, ...) and rely on the AI-powered parsing mechanism to correctly interpret and upload the content. Ziva has already helped my team significantly improve the speed at which we respond to questionnaires of different types, and we’re looking forward to starting to use its other capabilities to enhance additional internal processes as well. Honorable mention to Tony and the team, who have repeatedly proven to be extremely responsive and open to feedback. **What do you dislike about Ziva?** Ziva is still missing a couple of quality-of-life features, but the team is consistently working to improve it. One example is out-of-the-box support for multi-answer questionnaires, which they’re already working on adding. **What problems is Ziva solving and how is that benefiting you?** It speeds up the process of answering customer questionnaires. ### 2. Effortless Proposal Management and Time Saver **Rating:** 5.0/5.0 stars **Reviewed by:** Marlon K. | Venture Financing & M&A services, Mid-Market (51-1000 emp.) **Reviewed Date:** April 13, 2026 **What do you like best about Ziva?** I like Ziva for its simplicity in usage, which makes my workflow more efficient. I also appreciate the precision and correctness that Ziva offers, ensuring that my tasks are handled accurately. The pricing is another aspect I find favorable, as it suits my budget well. Additionally, the initial setup was very easy, which was a big plus for me. **What do you dislike about Ziva?** nothing **What problems is Ziva solving and how is that benefiting you?** Ziva helps with proposal management by reducing the time spent on manual work. I appreciate its simplicity, precision, correctness, and pricing. - [View Ziva pricing details and edition comparison](https://www.g2.com/products/ziva/reviews?section=pricing&secure%5Bexpires_at%5D=2026-06-05+12%3A48%3A35+-0500&secure%5Bsession_id%5D=b33a08b1-47c8-4e86-a579-3998e772dac0&secure%5Btoken%5D=f28ca3b97c297f3a8a3c9a77559380d649d301397a388ae44980ebbcb116d14c&format=llm_user) ## Ziva Features **Document Creation** - Customizability: Variables and Fields - Template Creation and Flexibility - Rich Media - Online Document Creation - PDF Creation - Custom Branding **Workflow** - Document Builder Interface - Collaborative Creation - Assembly and Approval Workflows **Analytics** - Engagement Tracking - Proposal Effectiveness Reporting - Reporting and Dashboards **Administration and Platform** - User, Role, and Access Management - Alerts and Notifications - CRM Integration - E-Signature Integration - CPQ Integration - API / Integrations **Generative AI** - AI Text Generation ## Top Ziva Alternatives - [PandaDoc](https://www.g2.com/products/pandadoc/reviews) - 4.7/5.0 (3,326 reviews) - [Jotform Sign](https://www.g2.com/products/jotform-sign/reviews) - 4.7/5.0 (1,620 reviews) - [Nintex](https://www.g2.com/products/nintex-nintex/reviews) - 4.3/5.0 (1,272 reviews)