Workflowy Reviews & Product Details

In a world flooded with productivity apps, most tools feel like fleeting crushes—exciting at first, but eventually too clunky, too noisy, or too rigid. WorkFlowy is the one I keep returning to. It’s not just a note-taking tool—it’s a thinking partner.

It is simple, yet powerful.

At first glance, it’s a blank list. But don’t be fooled. That simplicity is its genius. It offers just enough structure to manage staggering levels of complexity without ever becoming overwhelming.

It is versatile beyond belief.

I’ve used it to outline books, run company meetings, organize product development sprints, map out life goals, and even journal. It’s a canvas for any kind of thought, from the tiniest to-dos to the grandest systems thinking.

Outlines are underrated. WorkFlowy proves that.

It lets you think in outlines naturally, like the human brain does. Zoom in when you need detail. Zoom out when you need clarity. Nest ideas. Rearrange them. Build clarity out of chaos.

Best part? It never gets in your way.

No distracting bells and whistles. Just a quiet, infinite list that helps you think clearly and build elegantly.

If you’ve got big ideas, WorkFlowy is the rare tool that grows with your ambition, instead of bloating under it. Review collected by and hosted on G2.com.

I would love it if it Allows users to visually convert any list or sublist into a mind map view with one click and retain the same infinite depth Review collected by and hosted on G2.com.

It's very easy to get started. Just start typing! It formats itself as a bullet list which most folks are familiar with. Review collected by and hosted on G2.com.

While it's great for getting started, the more advanced features are lacking. Also the free plan can be very limited, depending on what you need, and there is only one paid plan and it is quite high. Review collected by and hosted on G2.com.

I can dump ideas and thoughts from my brain into Workflowy so quickly - and more especially, keep them organized. That's the key. Review collected by and hosted on G2.com.

They keep improving and I don't have a single thing that I don't like. Review collected by and hosted on G2.com.

Any data is written down. No data is forgotten. Every data can be found. '/' shortcuts. Mirrors. Keyboard shortcuts. Simple interface. Quick search engine. Review collected by and hosted on G2.com.

Nothing so far (I am a two-year user). Kudos. Review collected by and hosted on G2.com.

I love the fact that everything is just a bullet point list. Bullet points is how I typically take my notes and Workflowy empowers me to do it more efficiently. Review collected by and hosted on G2.com.

The CSS, especially around doashboards, could be improved. App looks ok, but probably could look a bit better.

I would also appreicate number of used/remaining bullets visible somewhere (or easier to fidn if its already there). Review collected by and hosted on G2.com.

The infinite bullet list with infinite indentation allows very rapid organisation of notes across multiple domains. Review collected by and hosted on G2.com.

I would like to be able to insert simple tables as bullet items Review collected by and hosted on G2.com.

I like the hierarchical structure of Workflowy. As a long-time Evernote I've been waiting for them to allow this type of note structure, but in vain. If I want to arrange what I'm learning in a structured way, so I can easily review it and change the linkages in ways which suit me as my knowledge changes (hopefully increases 😜) then Evernote does not make this easy. Workflowy also has "Email to Workflowy" enable (as per EN) but using Zapier which is fine.

I am liking Workflowy a lot - having cycled through Obsidian (obscure), Notion (complex), Clickup (not for me), I am now on Workflowy - Evernote. That's working well. I am swapping stuff over to Workflowy and whether it's a complete swap I don't know yet. But I like Workflowy's simplicity. It also works fast (EN is annoyingly slow sometimes.)

The WF mobile app is not so easy, but I can cope with that - it's not a deal breaker and I guess it will improve over time. I'll put more effort into learning the ios shortcuts at some point but I am mainly PC so not a biggie.

I like Workflowy a lot. Review collected by and hosted on G2.com.

IOS version could be improved but it's "OK". Review collected by and hosted on G2.com.

What I like is that it gives you full control without limitations. Every idea; node can be rearranged without any restrictions. The mobile app works just as good as the desktop version.You can personalize it with icons and emojis and finally the word search is awesome and clean; once you find a word, you have the freedom to rearrange the nodes in your search. Review collected by and hosted on G2.com.

What I dislike is that there is no intergration with Readwise yet. A full integration will really take the experience to another level. Everyone has something that they have highlighted. I believe that our highlights will be able to really come alive in Workflowy.

Second is inability to search words in other languages. Review collected by and hosted on G2.com.

I love that workflowy is simple yet powerful. I can easily organize (and reorganize) my todos, and the powerful search capability makes it possible for me to have a history of my work.

Also, the easy sharing model makes collaboration a breeze.

I've kept my personal todo list in workflowy for more than a decade, and we've also tracked company-wide, department-level sprint goals for more than 300(!) two-week sprints. Review collected by and hosted on G2.com.

After 12 years of history, it's a bit slow on the initial load sometimes. But, given how much I have in there, I'm not mad. Review collected by and hosted on G2.com.

The ability to change the view to show the information you want.

The search tool is very useful as the amount of information stored grows.

Mirroring allows me to keep a project view and a current view of any item, and update them without concern for missing information. Review collected by and hosted on G2.com.

Mirrored items should be more obvious (not just a diamond instead of a circle). Color? Review collected by and hosted on G2.com.