# Workflowy Reviews **Vendor:** WorkFlowy **Category:** [Task Management Software](https://www.g2.com/categories/task-management-software) **Average Rating:** 4.5/5.0 **Total Reviews:** 34 ## About Workflowy Workflowy is a organizational tool designed to help users manage tasks, projects, and ideas through a simple yet powerful interface. It employs a nested list structure, allowing users to create and organize information hierarchically, making it ideal for note-taking, brainstorming, and project management. Key Features and Functionality: - Infinite Nesting: Create lists within lists to any depth, enabling detailed organization of information. - Real-Time Collaboration: Share lists with others and collaborate simultaneously, enhancing team productivity. - Tagging and Filtering: Use tags to categorize items and quickly filter through content. - Search Functionality: Instantly locate any item within your lists using the robust search feature. - Cross-Platform Availability: Access your lists on various devices, including web browsers, iOS, and Android applications. - Offline Access: Work on your lists without an internet connection; changes sync once you're back online. - Keyboard Shortcuts: Utilize a range of shortcuts to navigate and manage lists efficiently. Primary Value and User Solutions: Workflowy simplifies the process of organizing complex information, making it accessible and manageable. By providing a flexible and intuitive platform, it caters to individuals and teams seeking to enhance productivity, streamline workflows, and maintain clarity in their projects and daily tasks. ## Workflowy Pros & Cons **What users like:** - Users find it incredibly easy to start using Workflowy, thanks to its **intuitive bullet list formatting**. (1 reviews) - Users love the **ease of use** of Workflowy, finding it effortless to start organizing their thoughts. (1 reviews) - Users love the **easy setup** of Workflowy, enabling quick and effortless organization right from the start. (1 reviews) - Users love how **simple it is to start using Workflowy** by just typing and instantly creating a bullet list. (1 reviews) **What users dislike:** - Users find Workflowy's **high pricing** for the single paid plan makes it less accessible for many needs. (1 reviews) - Users find Workflowy has **limited features** , especially on the free plan, which may not meet advanced needs. (1 reviews) ## Workflowy Reviews ### 1. WorkFlowy Makes My To-Do Lists Easy to Organize and Reorder **Rating:** 4.5/5.0 stars **Reviewed by:** Rachel P. | HR Generalist, Non-Profit Organization Management, Mid-Market (51-1000 emp.) **Reviewed Date:** April 23, 2026 **What do you like best about Workflowy?** I use workflowy to manage my to do list. I like that I have different categories and columns and it helps me to separate into monthly, biweekly, and weekly plus a long term planning section. I can easily move things around and create hyperlinks. **What do you dislike about Workflowy?** I don't have much I dislike about it but I'm sure there are features I am not taking full advantage of **What problems is Workflowy solving and how is that benefiting you?** Workflowy helps with to do list management and general organization ### 2. The only tool I’ve consistently come back to **Rating:** 5.0/5.0 stars **Reviewed by:** Abhishek K. | CEO, Small-Business (50 or fewer emp.) **Reviewed Date:** July 27, 2025 **What do you like best about Workflowy?** In a world flooded with productivity apps, most tools feel like fleeting crushes—exciting at first, but eventually too clunky, too noisy, or too rigid. WorkFlowy is the one I keep returning to. It’s not just a note-taking tool—it’s a thinking partner. It is simple, yet powerful. At first glance, it’s a blank list. But don’t be fooled. That simplicity is its genius. It offers just enough structure to manage staggering levels of complexity without ever becoming overwhelming. It is versatile beyond belief. I’ve used it to outline books, run company meetings, organize product development sprints, map out life goals, and even journal. It’s a canvas for any kind of thought, from the tiniest to-dos to the grandest systems thinking. Outlines are underrated. WorkFlowy proves that. It lets you think in outlines naturally, like the human brain does. Zoom in when you need detail. Zoom out when you need clarity. Nest ideas. Rearrange them. Build clarity out of chaos. Best part? It never gets in your way. No distracting bells and whistles. Just a quiet, infinite list that helps you think clearly and build elegantly. If you’ve got big ideas, WorkFlowy is the rare tool that grows with your ambition, instead of bloating under it. **What do you dislike about Workflowy?** I would love it if it Allows users to visually convert any list or sublist into a mind map view with one click and retain the same infinite depth **What problems is Workflowy solving and how is that benefiting you?** Organising ideas Visualising projects Creating lists Problem 1: Mental Overload & Fragmented Thinking Modern work is chaotic—ideas, tasks, notes, and plans are scattered across sticky notes, emails, and dozens of apps. It’s overwhelming to hold it all in your head or keep it organized. How WorkFlowy helps: WorkFlowy acts like a second brain. It gives me a single, infinite, zoomable list where I can offload everything—tasks, projects, notes, writing drafts, long-term goals, random thoughts—without friction. I no longer fear forgetting important things or losing track of where ideas live. Problem 2: Complexity Management Big projects are hard to break down. Tasks get tangled. Priorities blur. Most tools either oversimplify or overcomplicate. How WorkFlowy helps: Its nested bullet system is deceptively simple but incredibly powerful. I can break any idea down into smaller parts, then zoom in to focus or zoom out to get perspective. It adapts to both strategic planning and tactical execution—seamlessly. Problem 3: Tool Fatigue Many productivity tools force you into their way of working—with too many features, notifications, or rigid formats. How WorkFlowy helps: It stays out of the way. The interface is clean, distraction-free, and fast. It supports my thinking style rather than forcing me to adapt to the tool. It’s versatile enough to shape around my needs: writing, planning, outlining, journaling, or tracking goals. Overall Benefit: WorkFlowy gives me clarity. It turns mental clutter into structured thought. It’s the backbone of my personal organization system—and the only tool that’s stuck with me through years of evolving projects, habits, and thinking styles. ### 3. Easy to use, but lacking in more powerful features **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Professional Training & Coaching | Small-Business (50 or fewer emp.) **Reviewed Date:** September 30, 2025 **What do you like best about Workflowy?** It's very easy to get started. Just start typing! It formats itself as a bullet list which most folks are familiar with. **What do you dislike about Workflowy?** While it's great for getting started, the more advanced features are lacking. Also the free plan can be very limited, depending on what you need, and there is only one paid plan and it is quite high. **What problems is Workflowy solving and how is that benefiting you?** Workflowy allows me to capture content easily without having to worry about where to put it or how to organize it. I can write first and organize later, since it's easy to move the different bullets around. ### 4. Nothing else has worked for me as well as Workflowy **Rating:** 5.0/5.0 stars **Reviewed by:** Jeffrey D. | Data Analyst, Mid-Market (51-1000 emp.) **Reviewed Date:** July 22, 2025 **What do you like best about Workflowy?** I can dump ideas and thoughts from my brain into Workflowy so quickly - and more especially, keep them organized. That's the key. **What do you dislike about Workflowy?** They keep improving and I don't have a single thing that I don't like. **What problems is Workflowy solving and how is that benefiting you?** A place to capture and store - and easily retrieve thoughts, ideas, and reference points that I work through. ### 5. Infinite Instant Memory **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Hospital & Health Care | Mid-Market (51-1000 emp.) **Reviewed Date:** June 17, 2025 **What do you like best about Workflowy?** Any data is written down. No data is forgotten. Every data can be found. '/' shortcuts. Mirrors. Keyboard shortcuts. Simple interface. Quick search engine. **What do you dislike about Workflowy?** Nothing so far (I am a two-year user). Kudos. **What problems is Workflowy solving and how is that benefiting you?** All useful data in one single place. ### 6. Note model that aligns with my brain **Rating:** 5.0/5.0 stars **Reviewed by:** Wojciech P. | Staff Software Engineer, Small-Business (50 or fewer emp.) **Reviewed Date:** August 02, 2024 **What do you like best about Workflowy?** I love the fact that everything is just a bullet point list. Bullet points is how I typically take my notes and Workflowy empowers me to do it more efficiently. **What do you dislike about Workflowy?** The CSS, especially around doashboards, could be improved. App looks ok, but probably could look a bit better. I would also appreicate number of used/remaining bullets visible somewhere (or easier to fidn if its already there). **What problems is Workflowy solving and how is that benefiting you?** Keeping my life in order. ### 7. My number #1 app for taking and organising notes **Rating:** 4.5/5.0 stars **Reviewed by:** Peter T. | Principal Cloud Engineer - DevSecOps & Cloud Native, Small-Business (50 or fewer emp.) **Reviewed Date:** July 27, 2024 **What do you like best about Workflowy?** The infinite bullet list with infinite indentation allows very rapid organisation of notes across multiple domains. **What do you dislike about Workflowy?** I would like to be able to insert simple tables as bullet items **What problems is Workflowy solving and how is that benefiting you?** The main purpose for which I use Workflowy is note taking. In particular, I use it to organise notes across cyber security domains where links allow me to have a central list of tools and functionality, but organised into security domains using linked items ### 8. Suits my purposes well **Rating:** 5.0/5.0 stars **Reviewed by:** Malcolm S. | Small-Business (50 or fewer emp.) **Reviewed Date:** February 07, 2024 **What do you like best about Workflowy?** I like the hierarchical structure of Workflowy. As a long-time Evernote I've been waiting for them to allow this type of note structure, but in vain. If I want to arrange what I'm learning in a structured way, so I can easily review it and change the linkages in ways which suit me as my knowledge changes (hopefully increases 😜) then Evernote does not make this easy. Workflowy also has "Email to Workflowy" enable (as per EN) but using Zapier which is fine. I am liking Workflowy a lot - having cycled through Obsidian (obscure), Notion (complex), Clickup (not for me), I am now on Workflowy - Evernote. That's working well. I am swapping stuff over to Workflowy and whether it's a complete swap I don't know yet. But I like Workflowy's simplicity. It also works fast (EN is annoyingly slow sometimes.) The WF mobile app is not so easy, but I can cope with that - it's not a deal breaker and I guess it will improve over time. I'll put more effort into learning the ios shortcuts at some point but I am mainly PC so not a biggie. I like Workflowy a lot. **What do you dislike about Workflowy?** IOS version could be improved but it's "OK". **What problems is Workflowy solving and how is that benefiting you?** Storing a mass of data on multiple subjects in a way that makes it easy to store, review, modify, and learn. ### 9. Why I like Workflowy and what will make me fall in love with it. **Rating:** 4.5/5.0 stars **Reviewed by:** Roger M. | HVAC Mech., Small-Business (50 or fewer emp.) **Reviewed Date:** December 05, 2023 **What do you like best about Workflowy?** What I like is that it gives you full control without limitations. Every idea; node can be rearranged without any restrictions. The mobile app works just as good as the desktop version.You can personalize it with icons and emojis and finally the word search is awesome and clean; once you find a word, you have the freedom to rearrange the nodes in your search. **What do you dislike about Workflowy?** What I dislike is that there is no intergration with Readwise yet. A full integration will really take the experience to another level. Everyone has something that they have highlighted. I believe that our highlights will be able to really come alive in Workflowy. Second is inability to search words in other languages. **What problems is Workflowy solving and how is that benefiting you?** I use it strictly for note and highlight (PKM) management not for business. ### 10. Workflowy has powered our business for 12 years **Rating:** 5.0/5.0 stars **Reviewed by:** Seth B. | Small-Business (50 or fewer emp.) **Reviewed Date:** January 16, 2024 **What do you like best about Workflowy?** I love that workflowy is simple yet powerful. I can easily organize (and reorganize) my todos, and the powerful search capability makes it possible for me to have a history of my work. Also, the easy sharing model makes collaboration a breeze. I've kept my personal todo list in workflowy for more than a decade, and we've also tracked company-wide, department-level sprint goals for more than 300(!) two-week sprints. **What do you dislike about Workflowy?** After 12 years of history, it's a bit slow on the initial load sometimes. But, given how much I have in there, I'm not mad. **What problems is Workflowy solving and how is that benefiting you?** Personal todos and sprint goal tracking for the entire organization. ### 11. Easy and powerful tool to keep track and plan everything that is going on. **Rating:** 5.0/5.0 stars **Reviewed by:** Randy M. | Small-Business (50 or fewer emp.) **Reviewed Date:** February 07, 2024 **What do you like best about Workflowy?** The ability to change the view to show the information you want. The search tool is very useful as the amount of information stored grows. Mirroring allows me to keep a project view and a current view of any item, and update them without concern for missing information. **What do you dislike about Workflowy?** Mirrored items should be more obvious (not just a diamond instead of a circle). Color? **What problems is Workflowy solving and how is that benefiting you?** Mixing business and personal information, but also keeping them separate. ### 12. Easy notetaking and organizing **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Government Administration | Small-Business (50 or fewer emp.) **Reviewed Date:** December 14, 2023 **What do you like best about Workflowy?** I love the ease of creating, moving, and finding content in Workflowy. I also love the ability to easily share individual nodes or pages to summarize notes or action items. **What do you dislike about Workflowy?** I don't dislike anything, but there are a few features I wish were included: 1. A "collapse all" command to clean up everything. 2. A few more "pro" themes, similar to the number of dark themes that Obsidian has available. 3. The ability to forward an email to workflowy to create a task **What problems is Workflowy solving and how is that benefiting you?** The ability to organize notes, people, meetings, tasks, and general "stuff" for a wide variety of projects ### 13. Workflowy Keeps me On Track and is Simple to Use **Rating:** 5.0/5.0 stars **Reviewed by:** Julie K. | Author, Small-Business (50 or fewer emp.) **Reviewed Date:** May 23, 2023 **What do you like best about Workflowy?** It's free and extremely simple to use. I use it to plan out launches, keep my business projects running smoothly, and keep track of what I need to do on a daily and weekly basis. **What do you dislike about Workflowy?** Sometimes the interface is a bit clunky and moving items within a task is challenging. Otherwise, I love this tool for what it is...a simple, no-frills way to organize my projects. **What problems is Workflowy solving and how is that benefiting you?** Mind mapping is an important skill for online marketers, and this is a great, simple tool that makes that process easy. ### 14. Great tool for note-taking, but other options may be slightly better. **Rating:** 3.5/5.0 stars **Reviewed by:** Ryan B. | Creative Director, Small-Business (50 or fewer emp.) **Reviewed Date:** June 17, 2022 **What do you like best about Workflowy?** I love the very fast note-taking capabilities. The bullet list structure with sub-lists is incredibly useful for the way I take notes, and the ability to view a sub-list in a separate window is great. **What do you dislike about Workflowy?** I would prefer to have more options for formatting, such as larger headings or other styling options to differentiate notes. You also only have one file that all notes are taken in, which may not be preferable for some people. **Recommendations to others considering Workflowy:** Also look into Dynalist, which is similar to WorkFlowy, but I prefer Dynalist's features. **What problems is Workflowy solving and how is that benefiting you?** I needed a way to take detailed notes, with the ability to add more details or "sub-bullets" under any item within the notes, and this was an excellent option. It allowed me to very quickly brainstorm and, in some ways, to mind-map my ideas. ### 15. Amazingly flexible **Rating:** 5.0/5.0 stars **Reviewed by:** Jason N. | Technical Writer, Enterprise (> 1000 emp.) **Reviewed Date:** November 09, 2021 **What do you like best about Workflowy?** I like how amazingly flexible and powerful Workflowy is. I started using it just for its outlining capabilities – which are great. But the more I use Workflowy, the more I realize the many more things it can handle, and handle well. Fast, reliable, and just really well designed. Also, new features always seem to be judiciously chosen and well implemented – keeps getting better and better. **What do you dislike about Workflowy?** The one thing Workflowy is missing for me is share-sheet functionality on iOS. That would be a really powerful addition because it would make it so much faster and easier to throw stuff into Workflowy from my phone and iPad. **What problems is Workflowy solving and how is that benefiting you?** I do still use Workflowy a lot for outlining – works so elegantly for that. The other tools I've tried feel so clumsy and cumbersome by comparison. I've also started using it for lists of all kinds, as a repository for any kind of text I want to save (like quotes), for meeting agendas for different kinds of groups (like the men's group I'm a part of), and now for journaling too. Works great for all of it. ### 16. Simple and absolutely genius innovation by combining note taking & hyperlinking **Rating:** 5.0/5.0 stars **Reviewed by:** Michael M. | Founder & Coach, Marketing and Advertising, Small-Business (50 or fewer emp.) **Reviewed Date:** August 28, 2021 **What do you like best about Workflowy?** The fact that it has no excess frills or unnecessary features! This is so so so rare and I love it. There is no app anywhere like this that combines the tedious task of taking notes with the time consuming task of organizing and finding your way back to this or that particular piece of information without any distractions and without the complication of other apps--like One Note and Evernote which I like very much still but it's way more complicated and lengthy to navigate. Workflowy achieves this by its ingenious pairing of bullet pointing and hyperlinks. Simple absolutely genius. **What do you dislike about Workflowy?** The fact that more people don't know about it. **Recommendations to others considering Workflowy:** Only advice would be you actually use it. **What problems is Workflowy solving and how is that benefiting you?** Overworked and overwhelmed creative mind that's always too full. This helps me get ideas out. ### 17. Workflowy review **Rating:** 4.0/5.0 stars **Reviewed by:** Jaime M. | Senior backend software, Computer Software, Mid-Market (51-1000 emp.) **Reviewed Date:** July 10, 2020 **What do you like best about Workflowy?** I like the organization of tasks that I can have, a minimalist to-do list and which I can take my results with few clicks **What do you dislike about Workflowy?** The biggest problem is that workflowy only remains as a to-do list, while there are other platforms that have greater integrations and great content. **Recommendations to others considering Workflowy:** N/A **What problems is Workflowy solving and how is that benefiting you?** it is solved to take the list of personal things that I must do, for example the urls that I must visit or my passwords or to keep the daily things done ### 18. Helped me organize my entire life and businesses **Rating:** 5.0/5.0 stars **Reviewed by:** Robby F. | Author, Small-Business (50 or fewer emp.) **Reviewed Date:** November 24, 2021 **What do you like best about Workflowy?** I'm a very creative and organized person. This causes a lot of issues for me when using typical productivity tools, as I end up wasting a lot of time on re-organizing my dashboards. The simplicity and power of Workflowy allow me to make these re-organizations extremely fast, keeping me productive and creative at the same time! **What do you dislike about Workflowy?** There's no way to suggest improvements or new features. I wish there was a way to easily contact and engage with the team (as a paying customer). **Recommendations to others considering Workflowy:** Perfect for highly productive & creative people. **What problems is Workflowy solving and how is that benefiting you?** Organizing my thoughts, tasks, ideas, projects, and more. ### 19. Best to do list app for personal & professional use **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Information Technology and Services | Small-Business (50 or fewer emp.) **Reviewed Date:** January 28, 2019 **What do you like best about Workflowy?** I have been using WorkFlowy for past 1.5 Years and it has been really good experience as i am able to make notes and take MOM on it and share it with team members. Also, i have privileges if i want them to edit the notes or not. There are short cuts which can make work easy and they all are provided in the right side bar of the page. It can also be installed on system or can be opened in chrome. **What do you dislike about Workflowy?** As such nothing much there to dislike. Because it's a very simple tool, there purpose is being filled by making it easy for users. **Recommendations to others considering Workflowy:** I have recommended WorkFlowy to a lot of my old colleagues and friends as it is helpful in making notes and providing more structure way of working in an organization. **What problems is Workflowy solving and how is that benefiting you?** A lot of team members sit in different offices and we can't go there so we do a lot of virtual meetings and MOM is shared on WorkFlowy. ### 20. So helpful! A wonderfully collaborative tool! **Rating:** 4.5/5.0 stars **Reviewed by:** Shannon S. | Wizard, Small-Business (50 or fewer emp.) **Reviewed Date:** April 01, 2021 **What do you like best about Workflowy?** Workflowy turns a list of ideas and to-dos into a digestible, collapsable list! So helpful! Other platforms are great but overly complex, but not this one. **What do you dislike about Workflowy?** I wish there were colors, or that I could drop in emojis. **Recommendations to others considering Workflowy:** Just do it! Seriously - the collapsable nature of the platform saves so much time and from having to have a million projects or tasks all over the place like you do in other platforms. **What problems is Workflowy solving and how is that benefiting you?** We are solving all of the problems with Workflowy and you can too! ### 21. distraction-free outliner **Rating:** 4.5/5.0 stars **Reviewed by:** István T. | Architect, Small-Business (50 or fewer emp.) **Reviewed Date:** May 07, 2021 **What do you like best about Workflowy?** Easy, cross-platform tool to quickly taking structural notes. **What do you dislike about Workflowy?** It's as perfect as it is. I cannot mention any dislikes. Better export to word-processing would be good. **What problems is Workflowy solving and how is that benefiting you?** I take all kinds of notes with WorkFlowy, preliminary outlines for longer documents. With all-keyboard mode, it's easy to organize thoughts. ### 22. Workflowy really helps you organize your brain! **Rating:** 5.0/5.0 stars **Reviewed by:** Andrew J. | Manager, Small-Business (50 or fewer emp.) **Reviewed Date:** June 29, 2020 **What do you like best about Workflowy?** I like that it is bare bones - in other words there are no distractions like other note taking apps. It also helps having peace of mind that all my notes backup to dropbox so I don't have to worry about losing anything. Really glad that there is a native app on iOS rather than having to use a web based solution. **What do you dislike about Workflowy?** I wish the keyboard shortcuts were more intuitive - they are helpful but I have to actively think about what they are specific to workflowy vs other apps I use. **What problems is Workflowy solving and how is that benefiting you?** Organizing thoughts and project plans. I can start a note somewhere to get it out and add/modify as I have more time to reflect later on. It is really great that you can also drill down into notes to focus on the task at hand rather than drown in the noise of all your notes. Search-ability is also a really positive aspect of Workflowy as I can find things quite quickly. ### 23. Greatest and most underrated piece of software **Rating:** 5.0/5.0 stars **Reviewed by:** Scott W. | Special Education Teacher, Mid-Market (51-1000 emp.) **Reviewed Date:** June 26, 2020 **What do you like best about Workflowy?** It can hold an incredibly large amount of data in an extremely easy to review, edit, digest and searchable way **What do you dislike about Workflowy?** No ways to add hyperlinks to words, you have to add the entire URL. I also wish there was a way to add color is the battery differentiate between different types of data or information **Recommendations to others considering Workflowy:** Try it. It can replace so many things you use. It may not seem like it at first but the more I use it the more systems I replace with it. **What problems is Workflowy solving and how is that benefiting you?** Making wikis ( large stores of personal data/FAQs), best to do list I’ve ever used, keeping track of deadlines and specific dates, meeting notes, random notes ### 24. Future of TO-DO lists **Rating:** 4.5/5.0 stars **Reviewed by:** Michal H. | Office worker, Small-Business (50 or fewer emp.) **Reviewed Date:** September 19, 2019 **What do you like best about Workflowy?** Minimalism, simplicity and intuitive navigation. I have used Workflowy both on mobile phone and personal computer, and my lists were always synchronized. The free version was just enough for our needs. **What do you dislike about Workflowy?** With bigger trees it becomes easy to get lost navigating the project. It also might be troubling if one has no internet connection - keeping it up-to-date becomes impossible. **Recommendations to others considering Workflowy:** Keeping well organised structure of tasks is crucial to use this tool efficiently. **What problems is Workflowy solving and how is that benefiting you?** It helped with prioritization of tasks and keeping track of the work done. ### 25. One of simple and awesome tool to track your daily tasks progress **Rating:** 5.0/5.0 stars **Reviewed by:** Gaurav S. | Instructional design assistant, Enterprise (> 1000 emp.) **Reviewed Date:** October 10, 2019 **What do you like best about Workflowy?** I love its simplicity. You can enumerate your daily tasks and cross those once they are complete **What do you dislike about Workflowy?** They should provide more bullet points options for the basic plan **Recommendations to others considering Workflowy:** Try it if you are any other tool for daily task tracking. You will stick to it for sure. **What problems is Workflowy solving and how is that benefiting you?** Tracking daily tasks progress, prioritizing work. As it is so simple to track, I love the tool, it's very productive in comparison to other similar tools. ### 26. Effective Way to Organize Your Thoughts **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Education Management | Small-Business (50 or fewer emp.) **Reviewed Date:** October 26, 2019 **What do you like best about Workflowy?** Workflowy is simple and efficient. You can effectively organize and label meeting notes, brainstorm sessions, or research projects. **What do you dislike about Workflowy?** It is a more rigid system than it should be. There is no way to embed links, and the sharing options aren't that useful. **Recommendations to others considering Workflowy:** Use the free version for a while before considering an upgrade. It can be a little rigid, and the inability to stylize text can be frustrating. If it proves useful, then upgrade! **What problems is Workflowy solving and how is that benefiting you?** It allows us to house all of our notes in one location. ### 27. An over-priced, but simple and easy-to-use productivity application **Rating:** 4.0/5.0 stars **Reviewed by:** Ali V. | Front Desk Supervisor, Mid-Market (51-1000 emp.) **Reviewed Date:** February 15, 2019 **What do you like best about Workflowy?** It is simple! It has a very minimalist interface which makes it easy to use. You can just write about anything and then organise your ideas into a list with bullet points. You cannot change the font size, but you can choose from a group of fonts. You can also italicise, bolden, or underline a bullet point. You can also make nested lists that are easy to structure. You can even drag items up or down a list. You can also select multiple items at a time and perform a bulk action on them. Items are also very searchable. You can use hashtags to label items too. If you click a bullet point, a menu pops up that allows you to tag an item as complete, add a note to it, duplicate it, export it, or delete it. You can also point the mouse cursor on top of or before a bullet point--where the plus/minus sign appears--to expand or collapse a list. It also allows to share a list for collaborating on it with your colleagues. When a list grows too big, you can hide or archive 'completed' lists. These hidden/archived lists can be made visible again very easily--again, by one click. **What do you dislike about Workflowy?** Color formatting is not available. You cannot change the font size. Its IOS app is very buggy--they released it less than a year ago. My colleagues who use the Android app don't seem to be experiencing as many crashes and bugs as I do. Could be that its IOS app is much newer than its Android, which has been around for a few years. If you use it for free, you can enter only one hundred bullet points. They have only one paid option in it fifty dollars per year! Fifty dollars to create lists and bullet points. Even though we are using the paid version, they have not been helpful with fixing our problems with the IOS apps. It continues to crash or not update the changes made on the IOS app. And the back-up feature is only available for Dropbox, not Google Drive--we use Google Drive at my workplace, not Dropbox. Finally, you cannot resize the document window. This means that with huge lists you have to scrolling down or up for a while to get to the bullet point you want! Huge lists can easily become overwhelming. Resizing the document window, color formatting, pack-up to Google Drive, and changing font size are some of the features they need to add to be able to compete with similar web-based application softwares. **Recommendations to others considering Workflowy:** We did some research and found out that there are cheaper similar products out there on the market. If WorkFlowy fixes its IOS app bugs, lowers the price, and adds a few more useful features, I would highly recommend it. For now, I would recommend researching the market and purchasing a product from a competing company. **What problems is Workflowy solving and how is that benefiting you?** Organising almost anything in our department. From the new file and folder structure of our Google Team Drive, to our collaborative to-do list, to our meeting agendas, and so on. Although it is fully text-based, it is very simple to use. Our office coordinator, administrative clerks, and project manager assistants have found it extremely useful. In addition to task-lists, I personally use it to streamline the flow of ideas the moment something comes to my mind. ### 28. Workflowy helps keep my brain organized **Rating:** 4.0/5.0 stars **Reviewed by:** Samantha S. | Nutrition Consultant, Small-Business (50 or fewer emp.) **Reviewed Date:** April 10, 2019 **What do you like best about Workflowy?** I like the way it allows you to create thought clouds, and different "brain trees" if you will, easily and can be uploaded and backed up to the cloud **What do you dislike about Workflowy?** Occasionally I have trouble toggling back and forth between the different clouds, but overall it's good. **Recommendations to others considering Workflowy:** Workflowy is really great about updating their systems. They recently when through a big upgrade and upgraded all of their software, to be more user friendly. They also listen to feedback from customers which is nice. **What problems is Workflowy solving and how is that benefiting you?** I love using workflowy for brainstorming sessions. It allows you to brain dump very easily. ### 29. WorkFlowy Makes my Work Much Easier! **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Non-Profit Organization Management | Small-Business (50 or fewer emp.) **Reviewed Date:** April 10, 2019 **What do you like best about Workflowy?** i really like that I can create simple yet infinite lists. Also that I am able to share with my co-workers. Saves us a lot of time while being more efficient. **What do you dislike about Workflowy?** The only two things that II dislike are that it seems a bit cluttered and the limitations for customization. **What problems is Workflowy solving and how is that benefiting you?** We work with different people and organizations for example homeless individuals, churches, other shelters, and different programs in the city. So we are constantly having to create different lists for example weekly church schedules, food lists, shelter lists. Then we have to share these with all other departments so this software makes that so much easier for us. ### 30. What do I need this for??? **Rating:** 0.0/5.0 stars **Reviewed by:** Verified User in Retail | Small-Business (50 or fewer emp.) **Reviewed Date:** February 19, 2019 **What do you like best about Workflowy?** The dragging of bullets. I also like the bright colors the tools allow you to use. In the case of a shopping list, I already received this from a couple of stores I shopped at. **What do you dislike about Workflowy?** Everything else. I am a list maker from way back. I list my clothing. I list what I eat. I list what I need to buy. You get the idea. This app came across as a flowery version of a pen and paper. If I want to make my list pretty, I just use alternative colors of ink. I am sure I don't spend 5.00 a month to accomplish the same thing. **What problems is Workflowy solving and how is that benefiting you?** None. I thought about putting together a mission statement and business plan for a new business. Banks don't seem to be looking for that for small start ups. ### 31. WorkFlowy is a great tool for almost anyone **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Photography | Small-Business (50 or fewer emp.) **Reviewed Date:** February 22, 2019 **What do you like best about Workflowy?** WorkFlowy is very simple to use. It's organization is very unique and bare bones, which is great for users such as myself. **What do you dislike about Workflowy?** Although I enjoy the organizational system of WorkFlowy, I feel like some settings that offer other organizational settings would be great. **Recommendations to others considering Workflowy:** WorkFlowy is very unique, but google drive or simply just the classic notebook and pen could work as well. **What problems is Workflowy solving and how is that benefiting you?** I mainly use WorkFlowy as a virtual notebook in which I will organize all of my notes and ideas. It is great for staying organized when talking to clients in a meeting. ### 32. Powerful tool for project organization **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Higher Education | Enterprise (> 1000 emp.) **Reviewed Date:** April 09, 2019 **What do you like best about Workflowy?** The tutorials make it easy to get started, and it helps a lot with keeping track of documents and progress **What do you dislike about Workflowy?** I would like to have the document potentially shareable and editable by multiple users, and give them access to the files on the same platform **What problems is Workflowy solving and how is that benefiting you?** Making sure the steps of a project are being covered and quickly accessing relevant files ### 33. Best life organizing tool **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Information Technology and Services | Mid-Market (51-1000 emp.) **Reviewed Date:** April 05, 2019 **What do you like best about Workflowy?** It's an infinite bullet list of lists within lists. For a list maker like me, this is a perfect tool. **What do you dislike about Workflowy?** because the scope of information you can store is basically infinite, it takes some getting used to navigating between lists. **What problems is Workflowy solving and how is that benefiting you?** I use it to store all my To-Dos for work. ### 34. Work flowing iti love the ease of use. **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Real Estate | Small-Business (50 or fewer emp.) **Reviewed Date:** January 10, 2019 **What do you like best about Workflowy?** I love how workflowsy is so easy to use. **What do you dislike about Workflowy?** It still has some bugs to work through. Sometimes a list will disappear. **What problems is Workflowy solving and how is that benefiting you?** We can easily share notes or lists with the team with just the click of a button. Users can add to plans and lists. ## Workflowy Discussions - [What does WorkFlowy cost?](https://www.g2.com/discussions/what-does-workflowy-cost) - 1 comment - [Does WorkFlowy have a desktop app?](https://www.g2.com/discussions/does-workflowy-have-a-desktop-app) - 1 comment - [What is WorkFlowy good for?](https://www.g2.com/discussions/what-is-workflowy-good-for) - 1 comment - [View Workflowy pricing details and edition comparison](https://www.g2.com/products/workflowy-workflowy/reviews?section=pricing&secure%5Bexpires_at%5D=2026-05-22+17%3A07%3A27+-0500&secure%5Bsession_id%5D=b549437a-60eb-44f8-91fe-ff3a9a8c9ecd&secure%5Btoken%5D=11e7735aa6177d1f26b9cb03e6becc05977ad3df3ae68d302adbb43540db14a2&format=llm_user) ## Workflowy Features **Task Creation** - Creation & Assignment - Due Dates - Drag & Drop - Mass Updates **Task Management** - Task Prioritization - To-Do Lists - Dependencies - Recurring Tasks **Generative AI** - AI Text Generation - AI Text Summarization ## Top Workflowy Alternatives - [Todoist](https://www.g2.com/products/todoist/reviews) - 4.5/5.0 (820 reviews) - [ClickUp](https://www.g2.com/products/clickup/reviews) - 4.6/5.0 (11,947 reviews) - [Trello](https://www.g2.com/products/trello/reviews) - 4.4/5.0 (13,641 reviews)