# Trello vs Workflowy Comparison
---
## AI Generated Summary
- **G2 reviewers report** that Trello excels in user satisfaction, with many praising its **customizability** and **visual layout**. Users appreciate the ability to create separate boards for different projects and the ease of moving tasks around with a simple drag-and-drop feature, making it a favorite for managing daily to-dos and project organization.
- **According to verified reviews** , Workflowy shines in its simplicity and **flexibility** for note-taking and task management. Users enjoy the ability to categorize tasks into different time frames and easily rearrange them, which helps in long-term planning. This makes it a go-to tool for those who prefer a minimalist approach to productivity.
- **Users say** that Trello's integration capabilities are a significant advantage, allowing seamless connections with tools like Google Drive and automation features through Butler. This integration enhances its functionality within a broader tech stack, making it a versatile choice for teams looking to streamline their workflows.
- **Reviewers mention** that while Workflowy is great for organizing thoughts and ideas quickly, it may not be as robust for project management compared to Trello. Users have noted that it can feel less structured for larger projects, which might be a drawback for teams needing more comprehensive task management features.
- **G2 reviewers highlight** Trello's strong support and community, with many users finding the onboarding process intuitive and helpful. This support is crucial for teams that may need assistance in setting up their boards and workflows, ensuring a smoother transition into using the software.
- **According to recent feedback** , Workflowy is often seen as a tool that users keep returning to for its **ease of use** and ability to quickly capture and organize thoughts. However, some users feel that it lacks the advanced features that Trello offers, such as due dates and task prioritization, which are essential for more complex project management.



---
## Frequently Asked Questions

### What is the difference between Trello vs Workflowy?

Workflowy stands out for its higher reviewer satisfaction scores and minimalist, outline-based approach, while Trello is recognized for its highly visual Kanban boards and extensive reviewer adoption.

| [Trello](https://www.g2.com/products/trello/reviews) | [Workflowy](https://www.g2.com/products/workflowy-workflowy/reviews) |
| --- | --- |
| 4.4/5 (14,064 reviews) | 4.5/5 (34 reviews) |
| Small-Business | Small-Business |
| 9.1 | 10.0 |
| 8.5 | 8.2 |
| Highly visual and intuitive Kanban board system | Minimalist, infinitely nestable bullet-list structure |



### How do the pricing models of Trello and Workflowy compare?

Workflowy scores higher on value satisfaction, with a Price/Cost-related dimension score advantage over Trello.

- **Trello:** In recent reviews, several reviewers note that Trello offers good ROI for teams needing flexible project management, but advanced features require higher-tier plans and the pricing can become expensive as teams scale.
- **Workflowy:** Reviewers describe Workflowy as simple and powerful, but mention that the free plan is limited and the single paid plan is considered high by some.
- **Switching reasons:** Reviewers switching from Trello often cite the need for more advanced features or lower cost as motivating factors.



### What are the best alternatives to Trello and Workflowy?

The top three alternatives to Trello and Workflowy are Todoist, Smartsheet, and monday AI Work Platform.

| Product | G2 Rating (reviews) | Largest Segment | Pricing Insight | Top Reviewer-Cited Strength |
| --- | --- | --- | --- | --- |
| [Trello](https://www.g2.com/products/trello/reviews) | 4.4/5 (14,064 reviews) | Small-Business | Good ROI for flexible teams, but advanced features require higher-tier plans | Highly visual and intuitive Kanban board system |
| [Workflowy](https://www.g2.com/products/workflowy-workflowy/reviews) | 4.5/5 (34 reviews) | Small-Business | Free plan is limited, single paid plan considered high by some reviewers | Minimalist, infinitely nestable bullet-list structure |
| [Todoist](https://www.g2.com/products/todoist/reviews) | 4.5/5 (826 reviews) | Small-Business | — | Task organization and prioritization |
| [Smartsheet](https://www.g2.com/products/smartsheet/reviews) | 4.4/5 (22,713 reviews) | Mid-Market | — | Spreadsheet-style project management |
| [monday AI Work Platform](https://www.g2.com/products/monday-com/reviews) | 4.7/5 (17,149 reviews) | Small-Business | — | Customizable workflows and automation |



### Which Task Management features should I prioritize when comparing Trello and Workflowy?

Buyers comparing Trello and Workflowy should prioritize Ease of Use, Task Management, Team Collaboration, Customization, and Integrations.

- **Ease of Use:** Trello scores 9.0 (776 all-time mentions); Workflowy scores 9.5 (1 all-time mention).
- **Task Management:** Trello has 456 all-time mentions; Workflowy is frequently cited for its infinite bullet-list structure supporting complex task breakdowns.
- **Team Collaboration:** Trello has 432 all-time mentions; Workflowy supports sharing and collaboration but with fewer reviewer citations.
- **Customization:** Trello has 173 all-time mentions for customization; Workflowy is praised for its flexible, minimalist structure.
- **Integrations:** Trello is cited in over 400 reviews for integrations with tools like Slack and Jira; Workflowy has limited integration mentions.



### What are the pros and cons of Trello vs Workflowy?

Trello's headline strength is its highly visual Kanban board system, while Workflowy excels with its minimalist, infinitely nestable bullet-list structure.

- **Trello strengths:** Highly visual and intuitive Kanban board system (776 all-time Ease of Use mentions), strong task management (456 mentions), project management (455), team collaboration (432), and customization (173).
- **Trello trade-offs:** Limited advanced features (270 mentions), complexity as projects scale (83), and reporting limitations.
- **Workflowy strengths:** Minimalist, infinitely nestable bullet-list structure, praised for clarity and flexibility, and high Ease of Use (9.5 score).
- **Workflowy trade-offs:** Limited features and integrations, and some reviewers consider the paid plan expensive.



### Is Trello or Workflowy better for small businesses?

Both Trello and Workflowy are primarily used by small businesses, but Trello is more widely adopted and cited for its visual task management and collaboration features.

- **Trello:** Largest segment is Small-Business; reviewers highlight its ease of use, visual boards, and strong collaboration for small teams.
- **Workflowy:** Largest segment is Small-Business; reviewers praise its simplicity and flexibility for organizing tasks and ideas, but note limited features for business use.



### Which Task Management platform has better integrations?

Trello is favored by reviewers for integrations, with extensive mentions of third-party tool connectivity.

- **Trello:** 422 reviews mention its Slack integration, 373 mention Jira, and 25 mention Microsoft Teams.
- **Workflowy:** Reviewers mention Zapier integration and email-to-Workflowy, but with limited frequency.



### How do Trello and Workflowy compare on customer support?

Trello and Workflowy score within 0.3 points on Quality of Support, indicating near parity in reviewer satisfaction.

- **Trello:** Reviewers describe support as generally helpful, with some noting slower response times on lower-tier plans and for complex issues.
- **Workflowy:** Reviewers mention responsive support and ongoing improvements, but also cite occasional challenges with feature requests and mobile app support.



### Which is easier to implement, Trello or Workflowy?

Workflowy leads Trello on Ease of Setup, with a perfect 10.0 score versus Trello's 9.1.

- **Trello:** Reviewers consistently describe setup as straightforward, with most citing a short learning curve and easy onboarding for new users.
- **Workflowy:** Reviewers highlight instant usability, with many stating that setup is as simple as starting to type and organizing lists.



### Which product has better Due Dates?

Trello is more frequently cited for its Due Dates feature, which is a core part of its task management workflow.

- **Trello:** Due Dates are a central feature, with frequent mentions in reviews and strong support for reminders and automation.
- **Workflowy:** Due Dates are supported, but with fewer reviewer mentions and less emphasis in feedback.



| | Trello | Workflowy | 
|---|---|---|
| **Star Rating** | 4.4 out of 5 | 4.5 out of 5 | 
| **Total Reviews** | 14,064 | 34 | 
| **Largest Market Segment** | Small-Business (54.6% of reviews) | Small-Business (72.7% of reviews) | 
| **Entry Level Price** | Free | Free | 

---
## Top Pros & Cons

### Trello

Pros:
- Ease of Use (776 reviews)
- Task Management (456 reviews)

Cons:
- Limited Features (270 reviews)
- Missing Features (259 reviews)

### Workflowy

Pros:
- Ease of Learning (1 reviews)
- Ease of Use (1 reviews)

Cons:
- Expensive (1 reviews)
- Limited Features (1 reviews)

---
## Ratings Comparison
| Rating | Trello | Workflowy | 
|---|---|---|
  | **Meets Requirements** | 8.8 (11953 reviews) | 9.2 (30 reviews) | 
  | **Ease of Use** | 9.0 (12012 reviews) | 9.5 (31 reviews) | 
  | **Ease of Setup** | 9.1 (3385 reviews) | 10.0 (9 reviews) | 
  | **Ease of Admin** | 8.9 (3070 reviews) | Not enough data | 
  | **Quality of Support** | 8.5 (7514 reviews) | 8.2 (14 reviews) | 
  | **Has the product been a good partner in doing business?** | 8.9 (2482 reviews) | Not enough data | 
  | **Product Direction (% positive)** | 8.1 (11578 reviews) | 7.5 (28 reviews) | 

---
## Pricing

### Trello

#### Entry-Level Pricing

Plan: Free

Price: Free

Description: Capture your to-dos, get organized, and get things done.

Key Features:
- Unlimited cards
- Up to 10 boards per Workspace
- Quickly Capture to-dos from email, Slack, and Teams

[Browse all 4 editions](https://www.g2.com/products/trello/pricing)

#### Free Trial

Yes

### Workflowy

#### Entry-Level Pricing

Plan: Workflowy Basic

Price: Free

Description: Great for casual use and getting started using Workflowy.

Key Features:
- Access to all features
- Monthly bullet limit
- 100MB file upload cap

[Browse all 3 editions](https://www.g2.com/products/workflowy-workflowy/pricing)

#### Free Trial

Yes

---
## Features Comparison By Category

### Task Management

| Product | Score | Reviews |
|---|---|---|
| **Trello** | 8.7/10 | 2148 |
| **Workflowy** | 6.6/10 | 17 |

#### Task Creation

| Feature | Trello | Workflowy | 
|---|---|---|
| **Creation & Assignment** | 9.1 (1805 reviews) | 7.7 (15 reviews) | 
| **Due Dates** | 8.9 (1788 reviews) | 6.8 (15 reviews) | 
| **Drag & Drop** | 9.3 (1810 reviews) | 8.2 (15 reviews) | 
| **Mass Updates** | 8.3 (1404 reviews) | 5.6 (13 reviews) | 

#### Task Management

| Feature | Trello | Workflowy | 
|---|---|---|
| **Task Prioritization** | 9.0 (1785 reviews) | 6.5 (14 reviews) | 
| **To-Do Lists** | 9.1 (1792 reviews) | 8.1 (16 reviews) | 
| **Dependencies** | Feature Not Available | 6.1 (14 reviews) | 
| **Recurring Tasks** | 8.6 (1469 reviews) | 5.4 (14 reviews) | 
| **Project Templates** | Not enough data | Not enough data | 

#### Generative AI

| Feature | Trello | Workflowy | 
|---|---|---|
| **AI Text Generation** | Feature Not Available | 5.9 (9 reviews) | 
| **AI Text Summarization** | 7.2 (185 reviews) | 5.9 (9 reviews) | 
| **Generative AI** | Not enough data | Not enough data | 

#### Additional Functionality

| Feature | Trello | Workflowy | 
|---|---|---|
| **Collaboration Tools** | Not enough data | Not enough data | 
| **Gantt/Timeline View** | Not enough data | Not enough data | 
| **AI Copilot** | Not enough data | Not enough data | 
| **Task Tagging** | Not enough data | Not enough data | 
| **Spreadsheet View** | Not enough data | Not enough data | 
| **Task Scheduling** | Not enough data | Not enough data | 
| **Search/Filter** | Not enough data | Not enough data | 
| **Email-to-Task Conversion** | Not enough data | Not enough data | 
| **Project Tracking** | Not enough data | Not enough data | 
| **Time Tracking** | Not enough data | Not enough data | 
| **Sub-Task Management** | Not enough data | Not enough data | 
| **Task Progress Tracking** | Not enough data | Not enough data | 
| **Third-Party Integrations** | Not enough data | Not enough data | 
| **Calendar Management** | Not enough data | Not enough data | 
| **Mobile Access** | Not enough data | Not enough data | 
| **Task Editing** | Not enough data | Not enough data | 
| **Reporting/Analytics** | Not enough data | Not enough data | 
| **Deadline Management** | Not enough data | Not enough data | 
| **API** | Not enough data | Not enough data | 
| **Dependency Tracking** | Not enough data | Not enough data | 
| **Document Management** | Not enough data | Not enough data | 
| **Assignment Management** | Not enough data | Not enough data | 
| **Project Planning** | Not enough data | Not enough data | 
| **Task Board View** | Not enough data | Not enough data | 
| **Workflow Management** | Not enough data | Not enough data | 
| **Activity Tracking** | Not enough data | Not enough data | 
| **Commenting/Notes** | Not enough data | Not enough data | 
| **Resource Management** | Not enough data | Not enough data | 
| **Task Import** | Not enough data | Not enough data | 
| **Dashboard** | Not enough data | Not enough data | 
| **Access Controls/Permissions** | Not enough data | Not enough data | 
| **Real-Time Notifications** | Not enough data | Not enough data | 

---
## Categories
**Shared Categories (1):** [Task Management Software](https://www.g2.com/categories/task-management-software)




---
## Reviewer Demographics

### By Company Size

| Segment | Trello | Workflowy | 
|---|---|---|
| **Small-Business** | 54.6% | 72.7% | 
| **Mid-Market** | 30.1% | 18.2% | 
| **Enterprise** | 15.3% | 9.1% | 

### By Industry

#### Trello

- **Computer Software:** 12.1%
- **Information Technology and Services:** 11.3%
- **Marketing and Advertising:** 9.3%
- **Education Management:** 4.3%
- **Internet:** 3.6%
- **Non-Profit Organization Management:** 3.1%
- **Higher Education:** 2.9%
- **Financial Services:** 2.5%
- **Retail:** 1.9%
- **Hospital & Health Care:** 1.7%
- **Other:** 47.1%

#### Workflowy

- **Education Management:** 9.1%
- **Information Technology and Services:** 9.1%
- **Real Estate:** 6.1%
- **Computer Software:** 6.1%
- **Primary/Secondary Education:** 6.1%
- **Non-Profit Organization Management:** 6.1%
- **Marketing and Advertising:** 6.1%
- **Health, Wellness and Fitness:** 6.1%
- **Architecture & Planning:** 3.0%
- **Computer & Network Security:** 3.0%
- **Other:** 39.4%

---
## Alternatives

### Alternatives to Trello

- [Smartsheet](https://www.g2.com/products/smartsheet/reviews) — 4.4/5 stars (22745 reviews)
- [monday AI Work Platform](https://www.g2.com/products/monday-com/reviews) — 4.7/5 stars (17213 reviews)
- [ClickUp](https://www.g2.com/products/clickup/reviews) — 4.6/5 stars (14277 reviews)
- [Asana](https://www.g2.com/products/asana/reviews) — 4.4/5 stars (13966 reviews)
- [Basecamp](https://www.g2.com/products/basecamp/reviews) — 4.1/5 stars (5488 reviews)
- [Wrike](https://www.g2.com/products/wrike/reviews) — 4.2/5 stars (4538 reviews)
- [Airtable](https://www.g2.com/products/airtable/reviews) — 4.6/5 stars (3294 reviews)
- [Microsoft Project & Portfolio Management](https://www.g2.com/products/microsoft-microsoft-project-portfolio-management/reviews) — 4.0/5 stars (1627 reviews)
- [Workfront](https://www.g2.com/products/workfront/reviews) — 4.1/5 stars (1234 reviews)
- [Teamwork.com](https://www.g2.com/products/teamwork-com/reviews) — 4.4/5 stars (1214 reviews)

### Alternatives to Workflowy

- [Todoist](https://www.g2.com/products/todoist/reviews) — 4.5/5 stars (831 reviews)
- [ClickUp](https://www.g2.com/products/clickup/reviews) — 4.6/5 stars (14277 reviews)
- [monday AI Work Platform](https://www.g2.com/products/monday-com/reviews) — 4.7/5 stars (17213 reviews)
- [Airtable](https://www.g2.com/products/airtable/reviews) — 4.6/5 stars (3294 reviews)
- [Superhuman Docs](https://www.g2.com/products/superhuman-docs/reviews) — 4.6/5 stars (493 reviews)
- [Smartsheet](https://www.g2.com/products/smartsheet/reviews) — 4.4/5 stars (22745 reviews)
- [Asana](https://www.g2.com/products/asana/reviews) — 4.4/5 stars (13966 reviews)
- [Teamwork.com](https://www.g2.com/products/teamwork-com/reviews) — 4.4/5 stars (1214 reviews)
- [Accelo](https://www.g2.com/products/accelo/reviews) — 4.3/5 stars (685 reviews)
- [Basecamp](https://www.g2.com/products/basecamp/reviews) — 4.1/5 stars (5488 reviews)

---
## Top Discussions

### Trello

- Title: [Can I use trello offline?](https://www.g2.com/discussions/can-i-use-trello-offline) — 14 comments, 1 upvote
  > **Top comment:** "If you are using it on your phone or tablet as an app it will work offline and update once you get back online."
- Title: [Can you use Trello for free?](https://www.g2.com/discussions/can-you-use-trello-for-free) — 13 comments, 6 upvotes
  > **Top comment:** "Yes"
- Title: [Does trello sync across devices?](https://www.g2.com/discussions/does-trello-sync-across-devices) — 10 comments, 1 upvote
  > **Top comment:** "Yes Trello will sync across all devices."
- Title: [What do you use Trello for?](https://www.g2.com/discussions/what-do-you-use-trello-for) — 7 comments, 2 upvotes
  > **Top comment:** "Projects at work and at home. For example when we were upgrading our ERP system we used it to track different steps of the upgrade/transfer to different..."
- Title: [What is Trello used for?](https://www.g2.com/discussions/what-is-trello-used-for) — 6 comments, 4 upvotes
  > **Top comment:** "Project management and task tracking"

### Workflowy

- Title: [What does WorkFlowy cost?](https://www.g2.com/discussions/what-does-workflowy-cost) — 1 comment *(includes official response)*
  > **Top comment:** "Workflowy basic is free forever. Subscriptions that give you unlimited bullets and file uploads are either $4.99 / month or $49 / year."
- Title: [Does WorkFlowy have a desktop app?](https://www.g2.com/discussions/does-workflowy-have-a-desktop-app) — 1 comment
  > **Top comment:** "Yes, Workflowy has desktop apps for Windows, MacOS, and Linux."
- Title: [What is WorkFlowy good for?](https://www.g2.com/discussions/what-is-workflowy-good-for) — 1 comment *(includes official response)*
  > **Top comment:** "Workflowy is like a notepad with superpowers. Simple enough that you can use to keep all your notes and tasks but also flexible enough that you can use it..."

---
**Source:** [G2.com](https://www.g2.com) | [Comparison Page](https://www.g2.com/compare/trello-vs-workflowy-workflowy)