# Trello vs Workflowy Comparison
---
## AI Generated Summary
- **G2 reviewers report** that Trello excels in user satisfaction, with many praising its **customizability** and **visual layout**. Users appreciate the ability to create separate boards for different projects and the ease of moving tasks around with a simple drag-and-drop feature, making it a favorite for managing daily to-dos and project organization.
- **According to verified reviews** , Workflowy shines in its simplicity and **flexibility** for note-taking and task management. Users enjoy the ability to categorize tasks into different time frames and easily rearrange them, which helps in long-term planning. This makes it a go-to tool for those who prefer a minimalist approach to productivity.
- **Users say** that Trello's integration capabilities are a significant advantage, allowing seamless connections with tools like Google Drive and automation features through Butler. This integration enhances its functionality within a broader tech stack, making it a versatile choice for teams looking to streamline their workflows.
- **Reviewers mention** that while Workflowy is great for organizing thoughts and ideas quickly, it may not be as robust for project management compared to Trello. Users have noted that it can feel less structured for larger projects, which might be a drawback for teams needing more comprehensive task management features.
- **G2 reviewers highlight** Trello's strong support and community, with many users finding the onboarding process intuitive and helpful. This support is crucial for teams that may need assistance in setting up their boards and workflows, ensuring a smoother transition into using the software.
- **According to recent feedback** , Workflowy is often seen as a tool that users keep returning to for its **ease of use** and ability to quickly capture and organize thoughts. However, some users feel that it lacks the advanced features that Trello offers, such as due dates and task prioritization, which are essential for more complex project management.



| | Trello | Workflowy | 
|---|---|---|
| **Star Rating** | 4.4 out of 5 | 4.5 out of 5 | 
| **Total Reviews** | 14,056 | 34 | 
| **Largest Market Segment** | Small-Business (54.6% of reviews) | Small-Business (72.7% of reviews) | 
| **Entry Level Price** | Free | Free | 

---
## Top Pros & Cons

### Trello

Pros:
- Ease of Use (776 reviews)
- Task Management (456 reviews)

Cons:
- Limited Features (270 reviews)
- Missing Features (259 reviews)

### Workflowy

Pros:
- Ease of Learning (1 reviews)
- Ease of Use (1 reviews)

Cons:
- Expensive (1 reviews)
- Limited Features (1 reviews)

---
## Ratings Comparison
| Rating | Trello | Workflowy | 
|---|---|---|
  | **Meets Requirements** | 8.8 (11944 reviews) | 9.2 (30 reviews) | 
  | **Ease of Use** | 9.0 (12003 reviews) | 9.5 (31 reviews) | 
  | **Ease of Setup** | 9.1 (3375 reviews) | 10.0 (9 reviews) | 
  | **Ease of Admin** | 8.9 (3066 reviews) | Not enough data | 
  | **Quality of Support** | 8.5 (7509 reviews) | 8.2 (14 reviews) | 
  | **Has the product been a good partner in doing business?** | 8.9 (2478 reviews) | Not enough data | 
  | **Product Direction (% positive)** | 8.1 (11570 reviews) | 7.5 (28 reviews) | 

---
## Pricing

### Trello

#### Entry-Level Pricing

Plan: Free

Price: Free

Description: Capture your to-dos, get organized, and get things done.

Key Features:
- Unlimited cards
- Up to 10 boards per Workspace
- Quickly Capture to-dos from email, Slack, and Teams

[Browse all 4 editions](https://www.g2.com/products/trello/pricing)

#### Free Trial

Yes

### Workflowy

#### Entry-Level Pricing

Plan: Workflowy Basic

Price: Free

Description: Great for casual use and getting started using Workflowy.

Key Features:
- Access to all features
- Monthly bullet limit
- 100MB file upload cap

[Browse all 3 editions](https://www.g2.com/products/workflowy-workflowy/pricing)

#### Free Trial

Yes

---
## Features Comparison By Category

### Task Management

| Product | Score | Reviews |
|---|---|---|
| **Trello** | 8.7/10 | 2140 |
| **Workflowy** | 6.6/10 | 17 |

#### Task Creation

| Feature | Trello | Workflowy | 
|---|---|---|
| **Creation & Assignment** | 9.1 (1798 reviews) | 7.7 (15 reviews) | 
| **Due Dates** | 8.9 (1783 reviews) | 6.8 (15 reviews) | 
| **Drag & Drop** | 9.3 (1804 reviews) | 8.2 (15 reviews) | 
| **Mass Updates** | 8.3 (1405 reviews) | 5.6 (13 reviews) | 

#### Task Management

| Feature | Trello | Workflowy | 
|---|---|---|
| **Task Prioritization** | 9.0 (1779 reviews) | 6.5 (14 reviews) | 
| **To-Do Lists** | 9.1 (1788 reviews) | 8.1 (16 reviews) | 
| **Dependencies** | Feature Not Available | 6.1 (14 reviews) | 
| **Recurring Tasks** | 8.6 (1466 reviews) | 5.4 (14 reviews) | 
| **Project Templates** | Not enough data | Not enough data | 

#### Generative AI

| Feature | Trello | Workflowy | 
|---|---|---|
| **AI Text Generation** | Feature Not Available | 5.9 (9 reviews) | 
| **AI Text Summarization** | 7.2 (185 reviews) | 5.9 (9 reviews) | 
| **Generative AI** | Not enough data | Not enough data | 

#### 

| Feature | Trello | Workflowy | 
|---|---|---|
| **Collaboration Tools** | Not enough data | Not enough data | 
| **Gantt/Timeline View** | Not enough data | Not enough data | 
| **AI Copilot** | Not enough data | Not enough data | 
| **Task Tagging** | Not enough data | Not enough data | 
| **Spreadsheet View** | Not enough data | Not enough data | 
| **Task Scheduling** | Not enough data | Not enough data | 
| **Search/Filter** | Not enough data | Not enough data | 
| **Email-to-Task Conversion** | Not enough data | Not enough data | 
| **Project Tracking** | Not enough data | Not enough data | 
| **Time Tracking** | Not enough data | Not enough data | 
| **Sub-Task Management** | Not enough data | Not enough data | 
| **Task Progress Tracking** | Not enough data | Not enough data | 
| **Third-Party Integrations** | Not enough data | Not enough data | 
| **Calendar Management** | Not enough data | Not enough data | 
| **Mobile Access** | Not enough data | Not enough data | 
| **Task Editing** | Not enough data | Not enough data | 
| **Reporting/Analytics** | Not enough data | Not enough data | 
| **Deadline Management** | Not enough data | Not enough data | 
| **API** | Not enough data | Not enough data | 
| **Dependency Tracking** | Not enough data | Not enough data | 
| **Document Management** | Not enough data | Not enough data | 
| **Assignment Management** | Not enough data | Not enough data | 
| **Project Planning** | Not enough data | Not enough data | 
| **Task Board View** | Not enough data | Not enough data | 
| **Workflow Management** | Not enough data | Not enough data | 
| **Activity Tracking** | Not enough data | Not enough data | 
| **Commenting/Notes** | Not enough data | Not enough data | 
| **Resource Management** | Not enough data | Not enough data | 
| **Task Import** | Not enough data | Not enough data | 
| **Dashboard** | Not enough data | Not enough data | 
| **Access Controls/Permissions** | Not enough data | Not enough data | 
| **Real-Time Notifications** | Not enough data | Not enough data | 

---
## Categories
**Shared Categories (1):** [Task Management Software](https://www.g2.com/categories/task-management-software)




---
## Reviewer Demographics

### By Company Size

| Segment | Trello | Workflowy | 
|---|---|---|
| **Small-Business** | 54.6% | 72.7% | 
| **Mid-Market** | 30.1% | 18.2% | 
| **Enterprise** | 15.3% | 9.1% | 

### By Industry

#### Trello

- **Computer Software:** 12.1%
- **Information Technology and Services:** 11.3%
- **Marketing and Advertising:** 9.3%
- **Education Management:** 4.3%
- **Internet:** 3.6%
- **Non-Profit Organization Management:** 3.1%
- **Higher Education:** 2.9%
- **Financial Services:** 2.5%
- **Retail:** 1.9%
- **Hospital & Health Care:** 1.7%
- **Other:** 47.2%

#### Workflowy

- **Education Management:** 9.1%
- **Information Technology and Services:** 9.1%
- **Real Estate:** 6.1%
- **Computer Software:** 6.1%
- **Primary/Secondary Education:** 6.1%
- **Non-Profit Organization Management:** 6.1%
- **Marketing and Advertising:** 6.1%
- **Health, Wellness and Fitness:** 6.1%
- **Architecture & Planning:** 3.0%
- **Computer & Network Security:** 3.0%
- **Other:** 39.4%

---
## Alternatives

### Alternatives to Trello

- [Smartsheet](https://www.g2.com/products/smartsheet/reviews) — 4.4/5 stars (22660 reviews)
- [monday AI Work Platform](https://www.g2.com/products/monday-com/reviews) — 4.7/5 stars (17056 reviews)
- [Asana](https://www.g2.com/products/asana/reviews) — 4.4/5 stars (13837 reviews)
- [ClickUp](https://www.g2.com/products/clickup/reviews) — 4.6/5 stars (13598 reviews)
- [Basecamp](https://www.g2.com/products/basecamp/reviews) — 4.1/5 stars (5488 reviews)
- [Wrike](https://www.g2.com/products/wrike/reviews) — 4.2/5 stars (4539 reviews)
- [Airtable](https://www.g2.com/products/airtable/reviews) — 4.6/5 stars (3284 reviews)
- [Microsoft Project & Portfolio Management](https://www.g2.com/products/microsoft-microsoft-project-portfolio-management/reviews) — 4.0/5 stars (1627 reviews)
- [Workfront](https://www.g2.com/products/workfront/reviews) — 4.1/5 stars (1233 reviews)
- [Teamwork.com](https://www.g2.com/products/teamwork-com/reviews) — 4.4/5 stars (1215 reviews)

### Alternatives to Workflowy

- [Todoist](https://www.g2.com/products/todoist/reviews) — 4.5/5 stars (825 reviews)
- [ClickUp](https://www.g2.com/products/clickup/reviews) — 4.6/5 stars (13598 reviews)
- [monday AI Work Platform](https://www.g2.com/products/monday-com/reviews) — 4.7/5 stars (17056 reviews)
- [Airtable](https://www.g2.com/products/airtable/reviews) — 4.6/5 stars (3284 reviews)
- [Superhuman Docs](https://www.g2.com/products/superhuman-docs/reviews) — 4.6/5 stars (493 reviews)
- [Smartsheet](https://www.g2.com/products/smartsheet/reviews) — 4.4/5 stars (22660 reviews)
- [Asana](https://www.g2.com/products/asana/reviews) — 4.4/5 stars (13837 reviews)
- [Teamwork.com](https://www.g2.com/products/teamwork-com/reviews) — 4.4/5 stars (1215 reviews)
- [Accelo](https://www.g2.com/products/accelo/reviews) — 4.3/5 stars (685 reviews)
- [Basecamp](https://www.g2.com/products/basecamp/reviews) — 4.1/5 stars (5488 reviews)

---
## Top Discussions

### Trello

- Title: [Can I use trello offline?](https://www.g2.com/discussions/can-i-use-trello-offline) — 14 comments, 1 upvote
  > **Top comment:** "If you are using it on your phone or tablet as an app it will work offline and update once you get back online."
- Title: [Can you use Trello for free?](https://www.g2.com/discussions/can-you-use-trello-for-free) — 13 comments, 6 upvotes
  > **Top comment:** "Yes"
- Title: [Does trello sync across devices?](https://www.g2.com/discussions/does-trello-sync-across-devices) — 10 comments, 1 upvote
  > **Top comment:** "Yes Trello will sync across all devices."
- Title: [What do you use Trello for?](https://www.g2.com/discussions/what-do-you-use-trello-for) — 7 comments, 2 upvotes
  > **Top comment:** "Projects at work and at home. For example when we were upgrading our ERP system we used it to track different steps of the upgrade/transfer to different..."
- Title: [What is Trello used for?](https://www.g2.com/discussions/what-is-trello-used-for) — 6 comments, 4 upvotes
  > **Top comment:** "Project management and task tracking"

### Workflowy

- Title: [What does WorkFlowy cost?](https://www.g2.com/discussions/what-does-workflowy-cost) — 1 comment *(includes official response)*
  > **Top comment:** "Workflowy basic is free forever. Subscriptions that give you unlimited bullets and file uploads are either $4.99 / month or $49 / year."
- Title: [Does WorkFlowy have a desktop app?](https://www.g2.com/discussions/does-workflowy-have-a-desktop-app) — 1 comment
  > **Top comment:** "Yes, Workflowy has desktop apps for Windows, MacOS, and Linux."
- Title: [What is WorkFlowy good for?](https://www.g2.com/discussions/what-is-workflowy-good-for) — 1 comment *(includes official response)*
  > **Top comment:** "Workflowy is like a notepad with superpowers. Simple enough that you can use to keep all your notes and tasks but also flexible enough that you can use it..."

---
**Source:** [G2.com](https://www.g2.com) | [Comparison Page](https://www.g2.com/compare/trello-vs-workflowy-workflowy)