# Todoist vs Workflowy Comparison | | Todoist | Workflowy | |---|---|---| | **Star Rating** | 4.5 out of 5 | 4.5 out of 5 | | **Total Reviews** | 825 | 34 | | **Largest Market Segment** | Small-Business (51.5% of reviews) | Small-Business (72.7% of reviews) | | **Entry Level Price** | $0.00 | Free | --- ## Top Pros & Cons ### Todoist Pros: - Ease of Use (10 reviews) - Task Management (6 reviews) Cons: - Lack of Integration (3 reviews) - Limited Features (3 reviews) ### Workflowy Pros: - Ease of Learning (1 reviews) - Ease of Use (1 reviews) Cons: - Expensive (1 reviews) - Limited Features (1 reviews) --- ## Ratings Comparison | Rating | Todoist | Workflowy | |---|---|---| | **Meets Requirements** | 8.9 (729 reviews) | 9.2 (30 reviews) | | **Ease of Use** | 9.3 (732 reviews) | 9.5 (31 reviews) | | **Ease of Setup** | 9.3 (114 reviews) | 10.0 (9 reviews) | | **Ease of Admin** | 9.1 (82 reviews) | Not enough data | | **Quality of Support** | 8.7 (438 reviews) | 8.2 (14 reviews) | | **Has the product been a good partner in doing business?** | 8.9 (64 reviews) | Not enough data | | **Product Direction (% positive)** | 8.2 (717 reviews) | 7.5 (28 reviews) | --- ## Pricing ### Todoist #### Entry-Level Pricing Plan: Todoist Beginner Price: $0.00 Description: Start organizing your life for free Key Features: - 5 active personal projects - 5 collaborators per project - Access on 10+ platforms [Browse all 3 editions](https://www.g2.com/products/todoist/pricing) #### Free Trial Yes ### Workflowy #### Entry-Level Pricing Plan: Workflowy Basic Price: Free Description: Great for casual use and getting started using Workflowy. Key Features: - Access to all features - Monthly bullet limit - 100MB file upload cap [Browse all 3 editions](https://www.g2.com/products/workflowy-workflowy/pricing) #### Free Trial Yes --- ## Features Comparison By Category ### Task Management | Product | Score | Reviews | |---|---|---| | **Todoist** | 8.9/10 | 230 | | **Workflowy** | 6.6/10 | 17 | #### Task Creation | Feature | Todoist | Workflowy | |---|---|---| | **Creation & Assignment** | 9.4 (214 reviews) | 7.7 (15 reviews) | | **Due Dates** | 9.2 (220 reviews) | 6.8 (15 reviews) | | **Drag & Drop** | 9.3 (207 reviews) | 8.2 (15 reviews) | | **Mass Updates** | 8.5 (182 reviews) | 5.6 (13 reviews) | #### Task Management | Feature | Todoist | Workflowy | |---|---|---| | **Task Prioritization** | 9.3 (220 reviews) | 6.5 (14 reviews) | | **To-Do Lists** | 9.6 (218 reviews) | 8.1 (16 reviews) | | **Dependencies** | 8.4 (188 reviews) | 6.1 (14 reviews) | | **Recurring Tasks** | 9.2 (207 reviews) | 5.4 (14 reviews) | #### Generative AI | Feature | Todoist | Workflowy | |---|---|---| | **AI Text Generation** | 8.0 (37 reviews) | 5.9 (9 reviews) | | **AI Text Summarization** | 8.0 (35 reviews) | 5.9 (9 reviews) | --- ## Categories **Shared Categories (1):** [Task Management Software](https://www.g2.com/categories/task-management-software) --- ## Reviewer Demographics ### By Company Size | Segment | Todoist | Workflowy | |---|---|---| | **Small-Business** | 51.5% | 72.7% | | **Mid-Market** | 29.2% | 18.2% | | **Enterprise** | 19.3% | 9.1% | ### By Industry #### Todoist - **Information Technology and Services:** 10.2% - **Computer Software:** 9.9% - **Marketing and Advertising:** 7.6% - **Non-Profit Organization Management:** 4.3% - **Higher Education:** 3.9% - **Internet:** 3.9% - **Hospital & Health Care:** 3.0% - **Education Management:** 2.8% - **Design:** 2.7% - **Religious Institutions:** 2.6% - **Other:** 49.0% #### Workflowy - **Education Management:** 9.1% - **Information Technology and Services:** 9.1% - **Real Estate:** 6.1% - **Computer Software:** 6.1% - **Primary/Secondary Education:** 6.1% - **Non-Profit Organization Management:** 6.1% - **Marketing and Advertising:** 6.1% - **Health, Wellness and Fitness:** 6.1% - **Architecture & Planning:** 3.0% - **Computer & Network Security:** 3.0% - **Other:** 39.4% --- ## Alternatives ### Alternatives to Todoist - [Smartsheet](https://www.g2.com/products/smartsheet/reviews) — 4.4/5 stars (22660 reviews) - [monday AI Work Platform](https://www.g2.com/products/monday-com/reviews) — 4.7/5 stars (17056 reviews) - [Trello](https://www.g2.com/products/trello/reviews) — 4.4/5 stars (14056 reviews) - [Asana](https://www.g2.com/products/asana/reviews) — 4.4/5 stars (13837 reviews) - [ClickUp](https://www.g2.com/products/clickup/reviews) — 4.6/5 stars (13590 reviews) - [Wrike](https://www.g2.com/products/wrike/reviews) — 4.2/5 stars (4539 reviews) - [Microsoft Project & Portfolio Management](https://www.g2.com/products/microsoft-microsoft-project-portfolio-management/reviews) — 4.0/5 stars (1627 reviews) - [Microsoft Planner](https://www.g2.com/products/microsoft-planner/reviews) — 4.2/5 stars (238 reviews) - [Any.do](https://www.g2.com/products/any-do/reviews) — 4.2/5 stars (197 reviews) - [TickTick](https://www.g2.com/products/ticktick/reviews) — 4.5/5 stars (113 reviews) ### Alternatives to Workflowy - [ClickUp](https://www.g2.com/products/clickup/reviews) — 4.6/5 stars (13590 reviews) - [Trello](https://www.g2.com/products/trello/reviews) — 4.4/5 stars (14056 reviews) - [monday AI Work Platform](https://www.g2.com/products/monday-com/reviews) — 4.7/5 stars (17056 reviews) - [Airtable](https://www.g2.com/products/airtable/reviews) — 4.6/5 stars (3284 reviews) - [Superhuman Docs](https://www.g2.com/products/superhuman-docs/reviews) — 4.6/5 stars (493 reviews) - [Smartsheet](https://www.g2.com/products/smartsheet/reviews) — 4.4/5 stars (22660 reviews) - [Asana](https://www.g2.com/products/asana/reviews) — 4.4/5 stars (13837 reviews) - [Teamwork.com](https://www.g2.com/products/teamwork-com/reviews) — 4.4/5 stars (1215 reviews) - [Accelo](https://www.g2.com/products/accelo/reviews) — 4.3/5 stars (685 reviews) - [Basecamp](https://www.g2.com/products/basecamp/reviews) — 4.1/5 stars (5488 reviews) --- ## Top Discussions ### Todoist - Title: [is this something applicable to a whole company or really just a small team task manager tool?](https://www.g2.com/discussions/is-this-something-applicable-to-a-whole-company-or-really-just-a-small-team-task-manager-tool) — 4 comments, 1 upvote > **Top comment:** "I think there are better systems out there for team collaboration and task completion. Todoist is great for personal use though. To Do's, Reminders,..." - Title: [What is Todoist app?](https://www.g2.com/discussions/what-is-todoist-app) — 2 comments > **Top comment:** "Todoist is a popular task management app that allows users to create and manage to-do lists on their computer, tablet, or smartphone. The app is available on..." - Title: [Is google calendar funcationality coming? Or is it a feature I've missed?](https://www.g2.com/discussions/15605-is-google-calendar-funcationality-coming-or-is-it-a-feature-i-ve-missed) — 2 comments, 1 upvote > **Top comment:** "Good news! You CAN integrate your Todoist and your Google Calendar! Here's how: https://doist.com/blog/google-calendar-todoist-integration/ Hope this is..." - Title: [What would you improve?](https://www.g2.com/discussions/15602-what-would-you-improve) — 2 comments, 1 upvote > **Top comment:** "Honestly, not much! Todoist is a GREAT app and is incredibly helpful if you're looking for simple to use task management tool! I would definitely recommend..." - Title: [What is Todoist used for?](https://www.g2.com/discussions/what-is-todoist-used-for) — 1 comment > **Top comment:** "Todoist is used for managing your todo for your private or business situation. " ### Workflowy - Title: [What does WorkFlowy cost?](https://www.g2.com/discussions/what-does-workflowy-cost) — 1 comment *(includes official response)* > **Top comment:** "Workflowy basic is free forever. Subscriptions that give you unlimited bullets and file uploads are either $4.99 / month or $49 / year." - Title: [Does WorkFlowy have a desktop app?](https://www.g2.com/discussions/does-workflowy-have-a-desktop-app) — 1 comment > **Top comment:** "Yes, Workflowy has desktop apps for Windows, MacOS, and Linux." - Title: [What is WorkFlowy good for?](https://www.g2.com/discussions/what-is-workflowy-good-for) — 1 comment *(includes official response)* > **Top comment:** "Workflowy is like a notepad with superpowers. Simple enough that you can use to keep all your notes and tasks but also flexible enough that you can use it..." --- **Source:** [G2.com](https://www.g2.com) | [Comparison Page](https://www.g2.com/compare/todoist-vs-workflowy-workflowy)