# Todoist vs Workflowy Comparison
---
## AI Generated Summary
- **G2 reviewers report** that Todoist excels in overall user satisfaction, boasting a significantly higher G2 Score compared to Workflowy. Users appreciate its intuitive design, which allows for quick task entry and effective time management through features like the Upcoming view.
- **Users say** that Todoist's rich feature set makes it a standout choice for task management, with capabilities like natural language entry and task prioritization. In contrast, Workflowy, while praised for its simplicity and organization, may not offer the same depth of functionality for users needing advanced task management tools.
- **Reviewers mention** that Todoist's ease of use is a major advantage, with many highlighting its intuitive interface that facilitates quick task dumping. Workflowy, on the other hand, is noted for its streamlined approach, allowing users to quickly jot down and organize thoughts, but it may lack the robust task management features that some users desire.
- **According to verified reviews** , Todoist's implementation process is praised for being straightforward, making it easy for new users to get started. Workflowy, while also easy to set up, offers a more minimalist experience that may not cater to users looking for a comprehensive task management solution.
- **Users highlight** Todoist's strong support quality, with many appreciating the responsive assistance available when needed. Workflowy, while providing decent support, does not receive the same level of acclaim, which could be a consideration for users who prioritize customer service.
- **Reviewers note** that while Workflowy is favored for its note-taking capabilities and organizational features, Todoist's task management strengths, such as due dates and recurring tasks, make it a more versatile tool for users who need to manage complex projects and deadlines effectively.



---
## Frequently Asked Questions

### What is the difference between Todoist vs Workflowy?

Todoist and Workflowy both score 4.5/5, but Todoist stands out for its advanced task management features and higher review volume, while Workflowy is praised for its simplicity and outline-based organization.

| [Todoist](https://www.g2.com/products/todoist/reviews) | [Workflowy](https://www.g2.com/products/workflowy-workflowy/reviews) |
| --- | --- |
| 4.5/5 (826 reviews) | 4.5/5 (34 reviews) |
| Small-Business | Small-Business |
| 9.3 | 10.0 |
| 8.7 | 8.2 |
| Ease of Use (10 all-time mentions) | Simple (recent reviews) |



### How do the pricing models of Todoist and Workflowy compare?

Todoist is rated as the stronger value on price and cost satisfaction compared to Workflowy.

- **Todoist:** In recent reviews, many highlight Todoist's affordability and robust feature set, though some note that advanced features require a premium subscription.
- **Workflowy:** Recent reviewers describe Workflowy's single paid plan as quite high and the free plan as limited, with "expensive" cited as a trade-off.
- **Switching-reason:** Reviewers switching to Todoist mention seeking better value and more features for the price compared to alternatives.



### What are the best alternatives to Todoist and Workflowy?

The top 3 alternatives to Todoist and Workflowy are Smartsheet, monday AI Work Platform, and ClickUp.

| Product | G2 Rating (reviews) | Largest Segment | Pricing Insight | Top Reviewer-Cited Strength |
| --- | --- | --- | --- | --- |
| [Todoist](https://www.g2.com/products/todoist/reviews) | 4.5/5 (826 reviews) | Small-Business | Affordable, but advanced features require premium | Ease of Use (10 all-time mentions) |
| [Workflowy](https://www.g2.com/products/workflowy-workflowy/reviews) | 4.5/5 (34 reviews) | Small-Business | Single paid plan is high, free plan is limited | Simple (recent reviews) |
| [Smartsheet](https://www.g2.com/products/smartsheet/reviews) | 4.4/5 (22,712 reviews) | Mid-Market | — | Project management flexibility (recent reviews) |
| [monday AI Work Platform](https://www.g2.com/products/monday-com/reviews) | 4.7/5 (17,148 reviews) | Small-Business | — | Customizable workflows (recent reviews) |
| [ClickUp](https://www.g2.com/products/clickup/reviews) | 4.6/5 (13,734 reviews) | Small-Business | — | All-in-one productivity (recent reviews) |



### Which Task Management features should I prioritize when comparing Todoist and Workflowy?

Buyers comparing Todoist and Workflowy should prioritize Ease of Use, Task Management, Integrations, Customization, and Due Dates.

- **Ease of Use:** Todoist 9.3, Workflowy 9.5; 10 all-time mentions for Todoist, 1 for Workflowy.
- **Task Management:** Todoist 6 all-time mentions; Workflowy supports task lists but with fewer advanced features cited.
- **Integrations:** Todoist integrates with Slack (7 all-time mentions), Jira (4), and Notion (3); Workflowy reviewers note limited integrations.
- **Customization:** Todoist reviewers mention limited customization as a trade-off; Workflowy reviewers cite flexibility in organizing lists but desire more formatting options.
- **Due Dates:** Due Dates are the most frequently mentioned feature across both products, with Todoist reviewers consistently praising natural language input for scheduling.



### What are the pros and cons of Todoist vs Workflowy?

Todoist's headline strength is advanced task management and natural language input, while Workflowy excels in simplicity and flexible outlining.

- **Todoist strengths:** Ease of Use (10 all-time mentions), Task Management (6), Intuitive interface (4), Organization (4), Sharing Ease (3), Automation (2), Integrations (2), Notifications (2), Progress Tracking (2), Project Tracking (2), Task Assignment (2), Task Tracking (2).
- **Todoist trade-offs:** Lack of Integration (3 all-time mentions), Limited Features (3), Calendar Issues (2), Expensive (2), Limited Customization (2), Missing Features (2).
- **Workflowy strengths:** Simple (recent reviews), Ease of Learning (1 all-time mention), Easy Setup (1), Flexible outlining and infinite bullet lists (recent reviews).
- **Workflowy trade-offs:** Expensive (1 all-time mention), Limited Features (1), reviewers note desire for more formatting and integration options.



### Is Todoist or Workflowy better for small businesses?

Todoist is the stronger fit for small businesses, with a larger small-business reviewer base and more robust task management features cited.

- **Todoist:** Largest segment is Small-Business; reviewers highlight ease of use, collaboration, and organization for small teams.
- **Workflowy:** Largest segment is Small-Business; reviewers praise its simplicity and flexibility for organizing ideas, but note limited advanced features for business workflows.



### Which Task Management platform has better integrations?

Todoist is favored for integrations, with reviewers citing more third-party connections and higher mention counts.

- **Todoist:** Slack (7 all-time mentions), Jira (4), Notion (3); reviewers highlight integration with Google Calendar and Outlook in recent reviews.
- **Workflowy:** Reviewers mention limited integration options and desire for more, with Zapier and Dropbox noted in qualitative feedback.



### How do Todoist and Workflowy compare on customer support?

Todoist and Workflowy are rated within 0.5 points on Quality of Support, with Todoist at 8.7 and Workflowy at 8.2, indicating near parity.

- **Todoist:** Reviewers consistently describe responsive and helpful support, with several citing positive experiences and quick resolutions.
- **Workflowy:** Reviewers note generally positive support experiences, though some mention slow responses or limited support for feature requests.



### Which is easier to implement, Todoist or Workflowy?

Workflowy scores higher on Ease of Setup with a perfect 10.0, compared to Todoist's 9.3, making Workflowy the easier product to implement.

- **Todoist:** Reviewers describe setup as quick and straightforward, with a 9.3 Ease of Setup score and frequent mentions of easy onboarding.
- **Workflowy:** Reviewers highlight instant usability, "just start typing" simplicity, and a 10.0 Ease of Setup score.



### Which product has better Due Dates?

Todoist is the stronger product for Due Dates, with reviewers consistently praising its natural language input and scheduling capabilities.

- **Todoist:** Due Dates are the most frequently mentioned feature; reviewers highlight natural language input for scheduling, recurring tasks, and deadline management.
- **Workflowy:** Reviewers mention using Workflowy for tracking deadlines and specific dates, but with fewer advanced scheduling features cited.



| | Todoist | Workflowy | 
|---|---|---|
| **Star Rating** | 4.5 out of 5 | 4.5 out of 5 | 
| **Total Reviews** | 831 | 34 | 
| **Largest Market Segment** | Small-Business (51.8% of reviews) | Small-Business (72.7% of reviews) | 
| **Entry Level Price** | $0.00 | Free | 

---
## Top Pros & Cons

### Todoist

Pros:
- Ease of Use (12 reviews)
- Task Management (6 reviews)

Cons:
- Lack of Integration (3 reviews)
- Limited Features (3 reviews)

### Workflowy

Pros:
- Ease of Learning (1 reviews)
- Ease of Use (1 reviews)

Cons:
- Expensive (1 reviews)
- Limited Features (1 reviews)

---
## Ratings Comparison
| Rating | Todoist | Workflowy | 
|---|---|---|
  | **Meets Requirements** | 8.9 (733 reviews) | 9.2 (30 reviews) | 
  | **Ease of Use** | 9.3 (736 reviews) | 9.5 (31 reviews) | 
  | **Ease of Setup** | 9.4 (118 reviews) | 10.0 (9 reviews) | 
  | **Ease of Admin** | 9.1 (83 reviews) | Not enough data | 
  | **Quality of Support** | 8.7 (441 reviews) | 8.2 (14 reviews) | 
  | **Has the product been a good partner in doing business?** | 8.9 (66 reviews) | Not enough data | 
  | **Product Direction (% positive)** | 8.2 (719 reviews) | 7.5 (28 reviews) | 

---
## Pricing

### Todoist

#### Entry-Level Pricing

Plan: Todoist Beginner

Price: $0.00

Description: Start organizing your life for free

Key Features:
- 5 active personal projects
- 5 collaborators per project
- Access on 10+ platforms

[Browse all 3 editions](https://www.g2.com/products/todoist/pricing)

#### Free Trial

Yes

### Workflowy

#### Entry-Level Pricing

Plan: Workflowy Basic

Price: Free

Description: Great for casual use and getting started using Workflowy.

Key Features:
- Access to all features
- Monthly bullet limit
- 100MB file upload cap

[Browse all 3 editions](https://www.g2.com/products/workflowy-workflowy/pricing)

#### Free Trial

Yes

---
## Features Comparison By Category

### Task Management

| Product | Score | Reviews |
|---|---|---|
| **Todoist** | 8.9/10 | 234 |
| **Workflowy** | 6.6/10 | 17 |

#### Task Creation

| Feature | Todoist | Workflowy | 
|---|---|---|
| **Creation & Assignment** | 9.4 (217 reviews) | 7.7 (15 reviews) | 
| **Due Dates** | 9.2 (222 reviews) | 6.8 (15 reviews) | 
| **Drag & Drop** | 9.3 (209 reviews) | 8.2 (15 reviews) | 
| **Mass Updates** | 8.5 (183 reviews) | 5.6 (13 reviews) | 

#### Task Management

| Feature | Todoist | Workflowy | 
|---|---|---|
| **Task Prioritization** | 9.3 (223 reviews) | 6.5 (14 reviews) | 
| **To-Do Lists** | 9.6 (219 reviews) | 8.1 (16 reviews) | 
| **Dependencies** | 8.4 (188 reviews) | 6.1 (14 reviews) | 
| **Recurring Tasks** | 9.2 (207 reviews) | 5.4 (14 reviews) | 
| **Project Templates** | Not enough data | Not enough data | 

#### Generative AI

| Feature | Todoist | Workflowy | 
|---|---|---|
| **AI Text Generation** | 8.0 (37 reviews) | 5.9 (9 reviews) | 
| **AI Text Summarization** | 8.0 (35 reviews) | 5.9 (9 reviews) | 
| **Generative AI** | Not enough data | Not enough data | 

#### Additional Functionality

| Feature | Todoist | Workflowy | 
|---|---|---|
| **Collaboration Tools** | Not enough data | Not enough data | 
| **Gantt/Timeline View** | Not enough data | Not enough data | 
| **AI Copilot** | Not enough data | Not enough data | 
| **Task Tagging** | Not enough data | Not enough data | 
| **Spreadsheet View** | Not enough data | Not enough data | 
| **Task Scheduling** | Not enough data | Not enough data | 
| **Search/Filter** | Not enough data | Not enough data | 
| **Email-to-Task Conversion** | Not enough data | Not enough data | 
| **Project Tracking** | Not enough data | Not enough data | 
| **Time Tracking** | Not enough data | Not enough data | 
| **Sub-Task Management** | Not enough data | Not enough data | 
| **Task Progress Tracking** | Not enough data | Not enough data | 
| **Third-Party Integrations** | Not enough data | Not enough data | 
| **Calendar Management** | Not enough data | Not enough data | 
| **Mobile Access** | Not enough data | Not enough data | 
| **Task Editing** | Not enough data | Not enough data | 
| **Reporting/Analytics** | Not enough data | Not enough data | 
| **Deadline Management** | Not enough data | Not enough data | 
| **API** | Not enough data | Not enough data | 
| **Dependency Tracking** | Not enough data | Not enough data | 
| **Document Management** | Not enough data | Not enough data | 
| **Assignment Management** | Not enough data | Not enough data | 
| **Project Planning** | Not enough data | Not enough data | 
| **Task Board View** | Not enough data | Not enough data | 
| **Workflow Management** | Not enough data | Not enough data | 
| **Activity Tracking** | Not enough data | Not enough data | 
| **Commenting/Notes** | Not enough data | Not enough data | 
| **Resource Management** | Not enough data | Not enough data | 
| **Task Import** | Not enough data | Not enough data | 
| **Dashboard** | Not enough data | Not enough data | 
| **Access Controls/Permissions** | Not enough data | Not enough data | 
| **Real-Time Notifications** | Not enough data | Not enough data | 

---
## Categories
**Shared Categories (1):** [Task Management Software](https://www.g2.com/categories/task-management-software)




---
## Reviewer Demographics

### By Company Size

| Segment | Todoist | Workflowy | 
|---|---|---|
| **Small-Business** | 51.8% | 72.7% | 
| **Mid-Market** | 29.1% | 18.2% | 
| **Enterprise** | 19.2% | 9.1% | 

### By Industry

#### Todoist

- **Information Technology and Services:** 10.2%
- **Computer Software:** 9.9%
- **Marketing and Advertising:** 7.6%
- **Non-Profit Organization Management:** 4.3%
- **Higher Education:** 3.9%
- **Internet:** 3.9%
- **Hospital & Health Care:** 2.9%
- **Education Management:** 2.8%
- **Design:** 2.7%
- **Religious Institutions:** 2.6%
- **Other:** 49.1%

#### Workflowy

- **Education Management:** 9.1%
- **Information Technology and Services:** 9.1%
- **Real Estate:** 6.1%
- **Computer Software:** 6.1%
- **Primary/Secondary Education:** 6.1%
- **Non-Profit Organization Management:** 6.1%
- **Marketing and Advertising:** 6.1%
- **Health, Wellness and Fitness:** 6.1%
- **Architecture & Planning:** 3.0%
- **Computer & Network Security:** 3.0%
- **Other:** 39.4%

---
## Alternatives

### Alternatives to Todoist

- [Smartsheet](https://www.g2.com/products/smartsheet/reviews) — 4.4/5 stars (22745 reviews)
- [monday AI Work Platform](https://www.g2.com/products/monday-com/reviews) — 4.7/5 stars (17213 reviews)
- [ClickUp](https://www.g2.com/products/clickup/reviews) — 4.6/5 stars (14276 reviews)
- [Trello](https://www.g2.com/products/trello/reviews) — 4.4/5 stars (14064 reviews)
- [Asana](https://www.g2.com/products/asana/reviews) — 4.4/5 stars (13966 reviews)
- [Wrike](https://www.g2.com/products/wrike/reviews) — 4.2/5 stars (4538 reviews)
- [Microsoft Project & Portfolio Management](https://www.g2.com/products/microsoft-microsoft-project-portfolio-management/reviews) — 4.0/5 stars (1627 reviews)
- [Microsoft Planner](https://www.g2.com/products/microsoft-planner/reviews) — 4.2/5 stars (237 reviews)
- [Any.do](https://www.g2.com/products/any-do/reviews) — 4.2/5 stars (197 reviews)
- [TickTick](https://www.g2.com/products/ticktick/reviews) — 4.5/5 stars (114 reviews)

### Alternatives to Workflowy

- [ClickUp](https://www.g2.com/products/clickup/reviews) — 4.6/5 stars (14276 reviews)
- [Trello](https://www.g2.com/products/trello/reviews) — 4.4/5 stars (14064 reviews)
- [monday AI Work Platform](https://www.g2.com/products/monday-com/reviews) — 4.7/5 stars (17213 reviews)
- [Airtable](https://www.g2.com/products/airtable/reviews) — 4.6/5 stars (3293 reviews)
- [Superhuman Docs](https://www.g2.com/products/superhuman-docs/reviews) — 4.6/5 stars (493 reviews)
- [Smartsheet](https://www.g2.com/products/smartsheet/reviews) — 4.4/5 stars (22745 reviews)
- [Asana](https://www.g2.com/products/asana/reviews) — 4.4/5 stars (13966 reviews)
- [Teamwork.com](https://www.g2.com/products/teamwork-com/reviews) — 4.4/5 stars (1214 reviews)
- [Accelo](https://www.g2.com/products/accelo/reviews) — 4.3/5 stars (685 reviews)
- [Basecamp](https://www.g2.com/products/basecamp/reviews) — 4.1/5 stars (5488 reviews)

---
## Top Discussions

### Todoist

- Title: [is this something applicable to a whole company or really just a small team task manager tool?](https://www.g2.com/discussions/is-this-something-applicable-to-a-whole-company-or-really-just-a-small-team-task-manager-tool) — 4 comments, 1 upvote
  > **Top comment:** "I think there are better systems out there for team collaboration and task completion. 

Todoist is great for personal use though. To Do's, Reminders,..."
- Title: [What is Todoist app?](https://www.g2.com/discussions/what-is-todoist-app) — 2 comments
  > **Top comment:** "Todoist is a popular task management app that allows users to create and manage to-do lists on their computer, tablet, or smartphone. The app is available on..."
- Title: [Is google calendar funcationality coming? Or is it a feature I've missed?](https://www.g2.com/discussions/15605-is-google-calendar-funcationality-coming-or-is-it-a-feature-i-ve-missed) — 2 comments, 1 upvote
  > **Top comment:** "Good news! You CAN integrate your Todoist and your Google Calendar! Here's how: https://doist.com/blog/google-calendar-todoist-integration/

Hope this is..."
- Title: [What would you improve?](https://www.g2.com/discussions/15602-what-would-you-improve) — 2 comments, 1 upvote
  > **Top comment:** "Honestly, not much! Todoist is a GREAT app and is incredibly helpful if you're looking for simple to use task management tool! I would definitely recommend..."
- Title: [What is Todoist used for?](https://www.g2.com/discussions/what-is-todoist-used-for) — 1 comment
  > **Top comment:** "Todoist is used for managing your todo for your private or business situation. "

### Workflowy

- Title: [What does WorkFlowy cost?](https://www.g2.com/discussions/what-does-workflowy-cost) — 1 comment *(includes official response)*
  > **Top comment:** "Workflowy basic is free forever. Subscriptions that give you unlimited bullets and file uploads are either $4.99 / month or $49 / year."
- Title: [Does WorkFlowy have a desktop app?](https://www.g2.com/discussions/does-workflowy-have-a-desktop-app) — 1 comment
  > **Top comment:** "Yes, Workflowy has desktop apps for Windows, MacOS, and Linux."
- Title: [What is WorkFlowy good for?](https://www.g2.com/discussions/what-is-workflowy-good-for) — 1 comment *(includes official response)*
  > **Top comment:** "Workflowy is like a notepad with superpowers. Simple enough that you can use to keep all your notes and tasks but also flexible enough that you can use it..."

---
**Source:** [G2.com](https://www.g2.com) | [Comparison Page](https://www.g2.com/compare/todoist-vs-workflowy-workflowy)