--- title: WaitWell Reviews meta_title: 'WaitWell Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter 103 reviews by the users' company size, role or industry to find out how WaitWell works for a business like yours. aggregate_rating: rating_value: 4.7 review_count: 103 scale: '5' date_modified: '2026-10-07' parent_category: name: Office Management Software url: https://www.g2.com/categories/office-management-software ---

WaitWell Pros and Cons: Top 5 Advantages and Disadvantages

Quick AI Summary Based on G2 Reviews

Generated from real user reviews

Users find WaitWell easy to use, enjoying seamless integration and real-time updates for a smoother check-in process. (33 mentions)
Users rave about the exceptional customer support provided by WaitWell, quickly addressing needs and implementing suggestions. (18 mentions)
Users appreciate the user-friendly interface of WaitWell, making it easy for staff and students to use. (17 mentions)
Users laud WaitWell for its easy setup, making implementation and learning smooth for both staff and students. (16 mentions)
Users value WaitWell for its ease of setup and integration, enhancing both staff and student experiences significantly. (12 mentions)
Users note that wait time inaccuracies can lead to confusion and disrupt the scheduling process during busy periods. (5 mentions)
Users find limited customization options in WaitWell restrict their ability to tailor service experiences to specific needs. (5 mentions)
Users find the missing features frustrating, as managing queues and events is often tedious and inefficient. (5 mentions)
Users face customization difficulty with WaitWell, particularly in adapting forms for specific services and branding needs. (4 mentions)
Users find difficult navigation challenging, especially with complex queues and lack of clear tutorials for assistance. (3 mentions)

5 Pros or Advantages of WaitWell

5 Cons or Disadvantages of WaitWell

Verified User in Higher Education
AH
Verified User in Higher Education
Enterprise (> 1000 emp.)
"My Two Weeks Into WaitWell"
4.5/5
What do you like best about WaitWell?

WaitWell is a few steps up than the previous application. It is easy to use and navigate throughout the application, and despite a few questions submitted to support, I was able to figure out most of it. The implementation process was a breeze, and it was done in a month from configuration, training, to go live date. Customer service and support is the best. I can get answers in a few minutes no matter what the question or the issue is. I use it in my organization every day to support its needs. The text message feature and the preconfigured communications that go with it are awesome. The application has a lot of features that satisfied our needs. Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

The application needs some improvement in some ways. When configuring a holiday, it requires going through each queue to set it up, and it is hectic when you have a lot of queues. Another issue is when you have an event that takes a few hours of the day, you have to disable and enable one queue at a time. I would like to see an option where you can view all queues in one window and select which queue to disable and for how long. Review collected by and hosted on G2.com.

Response from Cassidy McKay of WaitWell

Thank you for your review! We're glad to hear our support has been helpful.

Regarding your concerns, you can bulk import holidays using the Import feature. Hours and holidays are typically set at the location level, so all queues follow the same settings-no need to configure each one individually. Exceptions can be set at the queue level if needed, and even those can be imported.

We also have a window that handles this, and you can easily view all queues on the queue page, turning them off as needed until the next day.

Hope this helps! Let us know if we can assist further.

Amber G.
AG
Amber G.
Process Improvement Project Manager
Small-Business (50 or fewer emp.)
"Amazing service for line management!"
5/5
What do you like best about WaitWell?

WaitWell is an extremely responsive and helpful software company that is crucial for implementing complex line management installations. They worked well with the nuances of government clients and provided top-of-the-line, nearly around-the-clock support. Not only were they flexible with the timeline, they provided all the help that we needed to customize and go live with the software. Beyond the support - the software is everything we needed as well! Smart enough to give valuable automations and calculations, but simple enough to get up and running with a breeze. Recommend for a number of customers. Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

Nothing really to dislike, the only recommendation is to enhance the queue to be able to manipulate the priority manually. We love the 'prioritize' option, but we want to be able to move customers to specific places in line at certain times. Review collected by and hosted on G2.com.

Response from Shannon Vander Meulen of WaitWell

Thank you, Amber, for your review. We are so happy to hear that our service provided all the support you needed for a successful implementation. I have passed your comments regarding manually manipulating position in queue and they tell me that the feature does exist. You should hear from your account manager shortly with instructions on how to do this.

Verified User in Higher Education
AH
Verified User in Higher Education
Small-Business (50 or fewer emp.)
"Bridges the Distance with Seamless Zoom Appointments"
5/5
What do you like best about WaitWell?

The fact that it facilitates zoom appointments for students who want the in person interaction but are far away from our office. Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

Staff can’t see the number of students they’ve handled. Review collected by and hosted on G2.com.

Response from Cassidy McKay of WaitWell

Thank you for being a WaitWell customer and for sharing your feedback. I’m glad to hear that we’re helping streamline your queue and support your Zoom appointments. Our “Tickets by Agent” report allows you to see how many students each staff member has served, with options to sort by date, time, and more. You can also export the report in whichever format you prefer. If you’re still having trouble viewing the number of students served by each staff member, please reach out to your account manager-they’ll be happy to walk you through it.

Verified User in Education Management
UE
Verified User in Education Management
Small-Business (50 or fewer emp.)
"Seamless Salesforce Integration, But Needs Category Options"
4.5/5
What do you like best about WaitWell?

I love that it is integrated into sales force and makes it easier to create and close cases. Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

That it is not able to create categories and subcategories in sales force. Review collected by and hosted on G2.com.

Response from Cassidy McKay of WaitWell

I’m so glad to hear that our integration with Salesforce is helping you manage walk-ins in your office. We’re continually improving our integrations, and doing so requires collaboration between both platforms. Please reach out to your account manager to discuss the capabilities of the integration from our side-they’ll be happy to help.

Verified User in Higher Education
UH
Verified User in Higher Education
Small-Business (50 or fewer emp.)
"Effortless Queue Management and Note-Taking Across Departments"
4/5
What do you like best about WaitWell?

Managing queues and adding notes in our queue and across another departments queue. Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

Users cannot view the amount of students assisted in a simple way. Review collected by and hosted on G2.com.

Response from Cassidy McKay of WaitWell

Thank you for being a WaitWell customer. I’m glad to hear that our product is helping your team manage queues across departments. We offer a report called Tickets by Agent, which provides a clear view of how many students each staff member has assisted. The report can be easily sorted and exported. If you need help accessing or using this report, please don’t hesitate to reach out to your account manager.

MC
Melanie C.
Office Assistant II
Enterprise (> 1000 emp.)
"WaitWell is a very user friendly application."
4.5/5
What do you like best about WaitWell?

I like how easy it is to use and create your own reports. We can easily adjust it to our needs. Their representatives are very friendly, helpful and knowledgeable. They are quick to respond and conscientious of your time. It was very easy to set up and most of our students have easily transitioned to the new application. Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

The default voice. It is very computer generated. Review collected by and hosted on G2.com.

Response from Cassidy McKay of WaitWell

Hi Melanie,

We're so happy to hear that WaitWell's reports and support team have been helpful for you! In our lobby display settings, you can actually change the voice. If you'd like us to walk you through the process, please reach out to your dedicated account manager or email us at service@waitwell.ca-we’d be happy to help!

Verified User in Higher Education
UH
Verified User in Higher Education
Small-Business (50 or fewer emp.)
"It's simple to use, straightforward features and easy to use, still worth using with no complaints."
5/5
What do you like best about WaitWell?

Easy to use UI, and of course because of its great simplicity, it must have a great backend system. Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

Never used Appointments, maybe I don't know what it is used for. Rest everything is good. Review collected by and hosted on G2.com.

Response from Shannon Vander Meulen of WaitWell

Thanks for your feedback about WaitWell. We started out helping to manage lineups through virtual queueing, but we also offer appointments now. A lot of our clients use both walk-ins and appointments and they can manage both from one screen. If this is functionality you are interested in, please have your admin reach out to us and we'd be happy to set up a demo.

VP
Vansh P.
Student Advising Assistant
Small-Business (50 or fewer emp.)
"If you need a queue, get Waitwell!"
4.5/5
What do you like best about WaitWell?

The user interface is really nice, and the implementation. I am a Computer Science - Major and personally I loved it, the design of UI, color combinations, organization of stuff around the screen, the types of reports we can run is amazing. If I were to own a startup that deals with a lot of people regularly, I would definitely consider waitwell. Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

Honestly, I've never had any bad experiences with it yet in a couple of years! Review collected by and hosted on G2.com.

Response from Shannon Vander Meulen of WaitWell

Thank you, Vansh for your kind words about WaitWell. We are so glad to hear that you find it intuitive. Best of luck with your career in computers.

Bohdan B.
BB
Bohdan B.
Operations Manager
Enterprise (> 1000 emp.)
Guest users or non-business users of the software, not included in G2 scores.
"All in one solution for electronic queue"
5/5
What do you like best about WaitWell?

The system has almost all the features one might think of while looking for a better way to have people queued for service. From segregation of departments and vast options for services sequence to customisable messaging system and customer facing screens. Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

It could have been useful to have a services search bar if the business has over 100 services to offer. It would have simplified the check-in experience. Review collected by and hosted on G2.com.

Response from Cassidy McKay of WaitWell

Hi Bohdan,

Thank you for your review! We're thrilled that our wide range of features has been beneficial to both your business and your customers. We're continuously updating our features library, and we’ll definitely pass along your suggestion for a services search bar to our development team. Customer feedback is invaluable to us, and we’re always using it to enhance our product.

RM
Rachel M.
Web and Mail Customer Representative
Small-Business (50 or fewer emp.)
"The most convenient way to handle long line up"
5/5
What do you like best about WaitWell?

Waitwell helps make our lines more manageable and organized, addressing long wait times in the easiest way possible. The setup process is straightforward, thanks to their provided examples and guidelines. I would definitely recommend Waitwell. Review collected by and hosted on G2.com.

What do you dislike about WaitWell?

Set up section tends to change a lot. Maybe because they added more options on this app. Review collected by and hosted on G2.com.

Response from Cassidy McKay of WaitWell

Hi Rachel,

Thank you for your review! We're glad to hear that the implementation process went smoothly for you and your team. We're always working on new features and backend improvements, but if you ever need assistance with setup, we're here to help. Feel free to reach out to your dedicated account manager or contact us at service@waitwell.ca.