# ProWorkflow Reviews **Vendor:** ProActive Software Ltd. **Category:** [Workflow Management Software](https://www.g2.com/categories/workflow-management) **Average Rating:** 4.1/5.0 **Total Reviews:** 38 ## About ProWorkflow Manage Projects Online. Get your mountain of work under control! ## ProWorkflow Pros & Cons **What users like:** - Users value the **effective communication** features of ProWorkflow, enhancing collaboration through internal messaging and project management. (1 reviews) - Users value the **efficient dashboarding** in ProWorkflow, which simplifies project management and enhances communication. (1 reviews) - Users value the **ease of use** in ProWorkflow, especially for task tracking and project management. (1 reviews) - Users love the **easy creation** of projects in ProWorkflow, enhancing their efficiency with quick setups and management. (1 reviews) - Users value the **easy tracking** of tasks and projects in ProWorkflow, simplifying project management and communication. (1 reviews) - Time Tracking (1 reviews) **What users dislike:** - Users desire more **customization options** in ProWorkflow for improved reporting and invoicing functionality. (1 reviews) - Users desire more **customization options** and a smoother experience with reporting and invoicing features. (1 reviews) - Users desire more **customization options** and a seamless experience with reporting and invoicing features. (1 reviews) - Users find the **reporting issues** in ProWorkflow complicate invoicing and customization, reducing overall user satisfaction. (1 reviews) ## ProWorkflow Reviews ### 1. Solid pm software for creative teams **Rating:** 4.0/5.0 stars **Reviewed by:** Sarah K. | Director of Opersations, Small-Business (50 or fewer emp.) **Reviewed Date:** November 13, 2024 **What do you like best about ProWorkflow?** Time tracking per task, ease of creating, duplicating, and closing projects, and the internal messaging feature. **What do you dislike about ProWorkflow?** I wish it was more customizable and that the reporting/invoicing feature was more seamless. **What problems is ProWorkflow solving and how is that benefiting you?** ProWorkflow allows us to set up projects and tasks by client for our cross-functional teams to access information and track time directly per task. ### 2. ProWorkflow is very easy to use to manage tasks and to track time **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Mechanical or Industrial Engineering | Enterprise (> 1000 emp.) **Reviewed Date:** September 29, 2020 **What do you like best about ProWorkflow?** Proworkflow shows you in the dashboard all the jobs to be done and most of the tools are logically located, this way you can have a better control of our projects. There is a wide variety of management available to use, budgets, resources and portfolios are some of them. Users can have remote access to other devices as the program has a mobile application very similar to the web version. The customer portal is very well equipped and organized, it also allows you to customize it your way **What do you dislike about ProWorkflow?** There are functions of the software that do not have much intuition, the tools to use to finish a job are not always at first sight, and forces you to find the place of the tool, which makes you lose valuable time. Some functions are not very complete, the contacts section lacks important options and there is not much variety of templates either **Recommendations to others considering ProWorkflow:** There are some management tasks that need to be more complete, business management is one, it does not contain tools to manage marketing or inventory, it is advisable to have these functions available in all software of this type. A predictive analysis for marketing plans would be a good creation for the software **What problems is ProWorkflow solving and how is that benefiting you?** The company has been benefited by the tracking of hours and expenses that ProWorkflow offers, you can have a good balance of the data thanks to what these options show. Our team has been properly instructed to use the tutorials available on the web. We organize ourselves in a better way, the workload shows all the activity of our workers and it becomes easy to change the tasks for other people. ### 3. ProWorkflow quickly and easily manages all your tasks **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Information Technology and Services | Mid-Market (51-1000 emp.) **Reviewed Date:** September 21, 2020 **What do you like best about ProWorkflow?** ProWorkflow is a platform with many positive features among which I can mention its time tracking functions that are extremely accurate and easy to use, it has powerful tools for task management, time sheets, templates, notifications and alerts, its file sharing function is also very fast and easy to use, it has an intelligent and responsive technical support, it has a modest number of communication tools that help us as an organization to keep up with all the work **What do you dislike about ProWorkflow?** This program still needs some time to fix all the deficient points that it has among them I can mention interface has a little creative design and does not integrate correctly and organized all its functions, in the application trying to manage tasks is really an overwhelming challenge, I consider that the learning curve of ProWorkflow is very high, due to its interface and the fact that it does not have enough tutorials to better understand the operation of the application in addition to the fact that technical support offers enough solutions **Recommendations to others considering ProWorkflow:** In my opinion ProWorkflow is an economical and quality option to manage projects because its functions of time tracking, task management, reporting, timesheets, templates, notifications and alerts is also ideal for companies that are developing a large number of projects together because it has a large number of collaboration tools that help keep the different groups connected this helps the work is very smooth which represents an increase in productivity for any organization **What problems is ProWorkflow solving and how is that benefiting you?** The use we give to ProWorkflow within my organization is to manage projects since it has a great amount of tools that allow us, among other things, to keep track of the hours dedicated to a project, it has also been really useful for us to search the organization of projects since my organization usually attends many clients with different projects and we need to give a personalized service to each one of them. Finally, we have also made use of their collaboration tools that, although they don't have many, are extremely useful to manage contacts, live chats and remote access ### 4. Using ProWorkflow for IT business **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Information Technology and Services | Mid-Market (51-1000 emp.) **Reviewed Date:** September 11, 2020 **What do you like best about ProWorkflow?** It includes a wide variety of management options, including content management and task management for its ease of use. The program is very intuitive when it comes to time management. It contains the option of videoconferencing and the tool is fast. The tool for project follow-up is one of the most complete due to its great variety of options such as the Kanban board and the progress percentage follow-up. Despite being a very complete program, it is easy to use and simple to learn. Its neat design allows you to locate options quickly **What do you dislike about ProWorkflow?** There are features that process management does not have, such as business rules management or process design. The marketing plan is not as complete and lacks important tools such as predictive analysis. It does not contain a discussion forum which limits the discussion of ideas by employees. Integration is not as complete in branches such as quotation and invoicing **Recommendations to others considering ProWorkflow:** The cost of membership is a reasonable price but it might be a little cheaper so that more people can use the application. You could also include a discussion forum in the collaboration tools to have more communication dynamics **What problems is ProWorkflow solving and how is that benefiting you?** We use the application to track time in an orderly manner. We can also manage staff resources and they can track their performance. We have been able to improve project performance using the roadmap creation tool ### 5. Proworkflow a very simple way to plan your projects **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Insurance | Small-Business (50 or fewer emp.) **Reviewed Date:** September 02, 2020 **What do you like best about ProWorkflow?** Proworkflow is an online project management software that is characterized by its simplicity, effectiveness and its collaboration tools that allow you to have your projects organized and also manage your time with tools that allow you to do the management of roadmaps, interactions, launch planning and sprint which are Scrum tools that are extremely useful for planning our tasks, the collaboration tools are also a strength in this software because they work in an easy and effective which provide the ability to make real-time edits, make calendar management and video conferencing to finish I must say that this software is an excellent product. **What do you dislike about ProWorkflow?** Proworkflow has some features I would like you to change the first one is the price which I think is high in comparison with other products also it doesn't have a free version that allows us to make complete tests to the software, it doesn't have different views for the Gantt charts, trying to look for information in the employees database is really a problem because it doesn't have the necessary filters to get the customer information in a fast and easy way, you can't keep track of hours offline like in the case of vacations or usages. **Recommendations to others considering ProWorkflow:** I would recommend this software for companies that need to manage a large number of projects where there are several people working and need to keep in touch because this software is great for teamwork, also recommend it as a tool for tracking hours as it shows an excellent vision of the hours spent for each task this helps us manage our resources more efficiently. **What problems is ProWorkflow solving and how is that benefiting you?** My organization has used the Proworkflow product for the management of online projects. It is quite useful to track the hours each person dedicates to a project for us as well as for ours, I can safely say that Proworkflow is a professional software that allows you to manage your projects in a calm, fast and safe way. ### 6. One of the best PM tools I have used in my career. **Rating:** 4.0/5.0 stars **Reviewed by:** Levi D. | Lead Web Designer, Enterprise (> 1000 emp.) **Reviewed Date:** April 15, 2020 **What do you like best about ProWorkflow?** It is a really robust tool. Many attributes you can add to a specific project. (Priority, LOE, Tracking, etc). It also works well with our development tool JIRA. I like the fact that it keeps all of the information (brief, comments, files, links, dates) all on one page without having to click around and view pop ups or links to different pages. **What do you dislike about ProWorkflow?** Search capabilities are lacking. I should be able to search for any project without having worked on it. Instead you have to use the dropdown at the top to select "All work", then search. I should also be able to see every comment posted in a project. If I wasn't tagged, then I don't see it even if i'm part of the project. It should also tell you who was the last one to update a project. Currently it only shows the date updated. **Recommendations to others considering ProWorkflow:** I would most certainly recommend this. It is a great tool for everything marketing related. I am able to ask questions across the company that are related to specific projects to keep everything in one spot. **What problems is ProWorkflow solving and how is that benefiting you?** Cross-functional team communication all in one. It keeps a nice track of everything from comments to files uploaded. We are able to add specific deliverables like emails, site deliverables, among others. We can also utilize tasks within each project and check off these tasks when finished. ### 7. ProWorkflow excellent platform **Rating:** 4.0/5.0 stars **Reviewed by:** Ricky M. | Bachelor of Arts (BA), PR/Adv, and International Communications, Enterprise (> 1000 emp.) **Reviewed Date:** November 23, 2019 **What do you like best about ProWorkflow?** ProWorkflow is great because it facilitates the search and organization of projects. Therefore, it provides me with the separation of subtasks within the projects, in addition, I really like that I can easily alternate between users to see what the work flow of a certain team looks like. **What do you dislike about ProWorkflow?** I would like that in ProWorkflow there was a review portal for customers, which for a marketing agency would be a very useful peculiarity. Also, it would be excellent if the project file were more flexible with the search terms. So, it means that if I don't know the name of the project I find it a bit tedious to find. **Recommendations to others considering ProWorkflow:** ProWorkflow is an excellent software. And it's completely online. Therefore, for a large project, it is a great asset to track all project attributes. In addition, this platform is easy to use because it helps us with productivity rather than hinder. Therefore, their support is excellent, and the customization options are really useful to improve our experience. **What problems is ProWorkflow solving and how is that benefiting you?** We use ProWorklow because it is a very useful and practical tool to use new projects, since it has multiple functions that allow us to manage projects in a very dynamic and simple way. In addition, it has an interfunctional collaboration. We use this platform between cities and countries. ### 8. With ProWorkflow you have the best software for managing your projects in the organization **Rating:** 4.0/5.0 stars **Reviewed by:** Joel G. | Bachelor of Arts - BA, Social Behavior and Human Understanding, Small-Business (50 or fewer emp.) **Reviewed Date:** November 06, 2019 **What do you like best about ProWorkflow?** I like ProWorkflow since it is an excellent tool that allows me to carry out an order in project management. In addition to providing me with the necessary mechanisms for the search and organization of my projects, thus providing me with the best performance for the scope of my projects since it is a fairly practical system to implement. **What do you dislike about ProWorkflow?** I think it's great that it was a little faster in time when you are working on the projects since it is usually a bit slow in some circumstances. **Recommendations to others considering ProWorkflow:** ProWorkflow is the right system for project management offering you the best collaboration in different aspects with a quite feasible contribution to the process of carrying out the projects online. We recommend it. **What problems is ProWorkflow solving and how is that benefiting you?** We use ProWorkflow in our company as it generates incredible performance in the management of online projects by providing the best results of the tasks we do on a large scale to both us and our clients. The use of this interface is great. ### 9. Helpful but limited **Rating:** 3.0/5.0 stars **Reviewed by:** Verified User in Marketing and Advertising | Enterprise (> 1000 emp.) **Reviewed Date:** September 10, 2019 **What do you like best about ProWorkflow?** Timeline feature and time tracking. The timelines allow me to assign dates to every step of a project, and then gives me a calendar view to see who should be doing what, when. **What do you dislike about ProWorkflow?** No automated workflow. I wish there was a very clear way to show which tasks are outstanding and whose court they’re in. **What problems is ProWorkflow solving and how is that benefiting you?** ProWorkflow helps me keep my 100+ projects (and their deadlines) organized. My biggest wish is that it automated the workflow better (i.e. when I’m ready to send something to my supervisor for review, I wish I could just have PWF send it to them and notify my supervisor that they have a task to complete). In that sense, it’s a bit more manual entry than I would like, but still effective for keeping records, organizing tasks in a project, etc. ### 10. Cross-functional communication in this tool works well. **Rating:** 4.0/5.0 stars **Reviewed by:** Levi D. | Lead Web Designer, Enterprise (> 1000 emp.) **Reviewed Date:** October 22, 2019 **What do you like best about ProWorkflow?** The ability to keep all creative briefs, users associated with each project, assets, and conversations in one. **What do you dislike about ProWorkflow?** Project archive needs to more loose with search terms. If I don't know the project name its to hard to find. **Recommendations to others considering ProWorkflow:** If you are looking for an easy way to keep everything associated with a project in one place, this is it. **What problems is ProWorkflow solving and how is that benefiting you?** Cross-functional collaboration. We use this between both cities and countries. - [View ProWorkflow pricing details and edition comparison](https://www.g2.com/products/proworkflow/reviews/proworkflow-review-599179?section=pricing&secure%5Bexpires_at%5D=2026-05-15+04%3A04%3A31+-0500&secure%5Bsession_id%5D=1d264f66-a225-409d-9c87-5084f26de2b3&secure%5Btoken%5D=286dcad45ee75f7ff540b71a3651809d5d465428c86da87b8beb8c987514025e&format=llm_user) ## ProWorkflow Features **Tasks** - Creation & Assignment - Due Dates - Task Prioritization - To-Do Lists - Dependencies - Mass Updates - Drag & Drop - Recurring Tasks **Setup** - Activities - Flows - Dependencies - Notifications **Projects** - Planning - Project Map - GANTT - Calendar View - Views - Project Budgeting - Issue Tracking - Templates - Critical Path - Time & Expense - Methodologies **Management** - Updates - Audit Trail - Integration **Resource Management** - Resource Definiton - Capacity - Scheduling **Project Monitoring** - Baselining / KPIs - Resource Allocation - Dashboards ## Top ProWorkflow Alternatives - [Smartsheet](https://www.g2.com/products/smartsheet/reviews) - 4.4/5.0 (21,502 reviews) - [monday Work Management](https://www.g2.com/products/monday-com/reviews) - 4.7/5.0 (14,922 reviews) - [Teamwork.com](https://www.g2.com/products/teamwork-com/reviews) - 4.4/5.0 (1,174 reviews)