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Compare ProWorkflow and Smartsheet 
Featured Products
At a Glance
Market Segments
Small-Business (58.3% of reviews)
Mid-Market (41.1% of reviews)
Entry-Level Pricing
$20 user/month
$9.00 1 user Per Month
ProWorkflow
Star Rating
(38)4.1 out of 5
Market Segments
Small-Business (58.3% of reviews)
Pros & Cons
Entry-Level Pricing
$20 user/month
Browse all 2 pricing plansSmartsheet
Star Rating
(21,428)4.4 out of 5
Market Segments
Mid-Market (41.1% of reviews)
Pros & Cons
Entry-Level Pricing
$9.00 1 user Per Month
Free Trial is available
Browse all 3 pricing plansSummary
AI Generated Summary
AI-generated. Powered by real user reviews.
- G2 reviewers report that Smartsheet excels in user satisfaction, with many praising its intuitive interface and customizable sheets that enhance project tracking and collaboration. Users appreciate how it helps organize tasks, timelines, and dependencies clearly, making it easier to keep everyone aligned.
- Users say ProWorkflow offers strong time tracking capabilities, with features that allow for accurate tracking per task. Reviewers highlight the ease of creating, duplicating, and closing projects, which contributes to better project management and control.
- According to verified reviews, Smartsheet's implementation process is notably quick and user-friendly, with many users mentioning the intuitive onboarding wizard that simplifies getting started. This contrasts with ProWorkflow, where some users have found the setup process less straightforward.
- Reviewers mention that while both platforms provide solid task management tools, Smartsheet's real-time updates and comprehensive tracking features give it an edge in keeping teams organized and informed about project status.
- G2 reviewers highlight that ProWorkflow's dashboard is well-organized, allowing users to see all jobs at a glance. However, some users feel that Smartsheet's overall flexibility and ease of use make it a more favorable choice for complex project needs.
- Users report that while ProWorkflow has a strong focus on small businesses with its budget-friendly pricing, Smartsheet's broader feature set and higher overall satisfaction ratings make it a better fit for mid-market companies looking for robust project management solutions.
Pricing
Entry-Level Pricing
ProWorkflow
PROFESSIONAL
$20
user/month
Comprehensive project, task & time management.
- Users: 1+
- File space: 25GB
- Projects allowed: Unlimited
Smartsheet
Pro
$9.00
1 user Per Month
For people and teams that want to track, share, and manage projects.
Includes:
- Up to 10 editors (paid license required to edit)
- Unlimited free viewers
- Unlimited sheets, reports, and forms
Free Trial
ProWorkflow
Free Trial is available
Smartsheet
Free Trial is available
Ratings
Meets Requirements
8.6
33
8.5
18,133
Ease of Use
8.4
33
8.4
18,374
Ease of Setup
7.4
9
8.3
10,165
Ease of Admin
8.1
9
8.5
7,617
Quality of Support
8.5
26
8.3
14,039
Has the product been a good partner in doing business?
7.6
9
8.6
7,066
Product Direction (% positive)
9.0
34
8.6
17,626
Features by Category
Tasks
7.8
6
|
Verified
8.7
10063
|
Verified
8.6
6
|
Verified
8.8
10067
|
Verified
8.1
6
|
Verified
8.5
9789
|
Verified
7.5
6
|
Verified
8.4
9468
|
Verified
8.0
5
|
Verified
8.1
9273
|
Verified
Not enough data
Feature Not Available
7.2
6
|
Verified
8.1
9340
|
Verified
7.3
5
|
Verified
8.0
8801
|
Verified
Projects
9.0
5
|
Verified
8.6
9287
|
Verified
7.0
5
|
Verified
8.3
8631
|
Verified
8.0
5
|
Verified
8.2
8747
|
Verified
8.1
6
|
Verified
8.0
8663
|
Verified
7.3
5
|
Verified
8.2
8834
|
Verified
7.3
5
|
Verified
7.6
7601
|
Verified
Not enough data
8.0
8303
|
Verified
8.7
5
|
Verified
8.1
8865
|
Verified
7.3
5
|
Verified
7.8
7843
|
Verified
9.0
5
|
Verified
7.6
7446
|
Verified
8.1
6
|
Verified
7.6
7265
|
Verified
Resource Management
6.7
5
|
Verified
7.6
7741
|
Verified
8.3
6
|
Verified
7.6
7809
|
Verified
7.8
6
|
Verified
8.1
8441
|
Verified
Project Monitoring
Not enough data
7.8
7453
|
Verified
9.0
5
|
Verified
7.7
7562
|
Verified
8.0
5
|
Verified
8.2
8613
|
Verified
Generative AI
Feature Not Available
6.0
3063
Feature Not Available
6.1
3047
Agentic AI - Project Management
Feature Not Available
5.6
925
Feature Not Available
5.9
924
Feature Not Available
5.7
919
Feature Not Available
5.7
915
Feature Not Available
5.7
915
Feature Not Available
5.6
912
Feature Not Available
5.8
914
Portfolio Management
Not enough data
7.9
4814
Not enough data
8.5
5519
Not enough data
8.0
5000
Not enough data
7.7
4604
Project Management
Not enough data
8.2
5421
Not enough data
8.3
5497
Not enough data
7.7
4624
Resource Management
Not enough data
7.8
4755
Not enough data
7.8
4824
Not enough data
7.9
4774
Data & Analytics
Not enough data
8.0
4985
Not enough data
8.0
5163
Not enough data
8.1
5077
Not enough data
7.5
4447
Strategy - Project and Portfolio Management
Not enough data
6.7
2051
Not enough data
7.6
2082
Not enough data
7.9
2060
Not enough data
7.6
2058
Not enough data
7.8
2052
Not enough data
7.6
2052
Not enough data
7.2
2033
Not enough data
7.6
2047
Not enough data
7.5
2035
Not enough data
7.8
2040
Setup
8.1
9
8.3
5156
8.1
9
Feature Not Available
8.5
9
8.1
5020
8.2
10
8.5
5392
Management
8.5
8
Feature Not Available
7.5
8
8.1
4651
8.1
7
7.5
4366
Generative AI
Feature Not Available
6.3
1817
Agentic AI - Workflow Management
Feature Not Available
5.9
406
Feature Not Available
5.9
408
Feature Not Available
5.9
403
Feature Not Available
5.9
399
Feature Not Available
5.9
398
Feature Not Available
5.9
400
Feature Not Available
6.1
401
Functionality
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Platform Basics
Not enough data
8.3
1037
Not enough data
8.7
1226
Not enough data
8.5
1167
Not enough data
8.0
1005
Not enough data
8.6
1166
Not enough data
8.7
1192
Content Planning
Not enough data
8.6
1185
Not enough data
8.9
1236
Not enough data
8.6
1117
Marketing Campaign Performance
Not enough data
8.0
882
Not enough data
8.4
1033
Agentic AI - Marketing Calendar
Not enough data
5.1
43
Not enough data
5.2
45
Not enough data
5.1
45
Not enough data
5.0
45
Other Features
Not enough data
7.9
987
Not enough data
8.3
1015
Task Creation
Not enough data
8.7
7311
Not enough data
8.8
7393
Not enough data
8.3
6925
Not enough data
7.8
6116
Task Management
Not enough data
8.5
7069
Not enough data
8.5
6979
Not enough data
8.1
6638
Not enough data
8.2
6464
Generative AI
Not enough data
6.2
2414
Not enough data
6.2
2416
Automation
Not enough data
8.5
4249
Not enough data
8.3
4203
Not enough data
8.1
3938
Administration
Not enough data
8.2
4103
Not enough data
8.1
3884
Not enough data
8.8
4101
Project management
Not enough data
8.7
4167
Not enough data
8.2
3895
Not enough data
8.6
4177
Not enough data
8.3
4028
Not enough data
8.4
3946
Not enough data
8.0
3623
Not enough data
8.3
4066
Workload
Not enough data
8.0
3695
Not enough data
8.3
3937
Not enough data
8.0
3739
Not enough data
7.9
3553
Communication & Collaboration
Not enough data
8.1
3723
Not enough data
8.3
3918
Not enough data
8.8
4116
Cost Management
Not enough data
7.7
3428
Not enough data
7.8
3422
Not enough data
7.5
3233
Integration
Not enough data
7.4
3275
Not enough data
7.4
3325
Not enough data
7.4
3356
Generative AI
Not enough data
6.5
1654
Not enough data
6.5
1660
Agentic AI - Work Management
Not enough data
5.8
363
Not enough data
6.0
361
Not enough data
5.8
361
Not enough data
5.8
359
Communication
Not enough data
7.2
5664
Not enough data
7.6
6046
Not enough data
7.5
5802
Not enough data
7.7
5828
Not enough data
Feature Not Available
Content & Documents
Not enough data
8.4
7184
Not enough data
8.4
7125
Not enough data
8.0
6871
Not enough data
7.8
6096
Controls
Not enough data
8.0
6468
Not enough data
7.6
5487
Not enough data
8.2
6801
Not enough data
Feature Not Available
Not enough data
7.9
6084
Project Management
Not enough data
8.8
7424
Not enough data
8.7
7297
Not enough data
8.6
7162
Not enough data
7.9
6148
Remote Collaboration
Not enough data
8.4
6558
Not enough data
8.5
6738
Not enough data
8.4
6630
Not enough data
Feature Not Available
Generative AI
Not enough data
6.3
2273
Not enough data
6.3
2277
Agentic AI - Project Collaboration
Not enough data
5.7
427
Not enough data
5.6
427
Categories
Categories
Shared Categories
ProWorkflow and Smartsheet are categorized as Workflow Management and Project Management
Unique Categories
ProWorkflow has no unique categories
Smartsheet is categorized as Project Collaboration, Work Management, Marketing Calendar, Privacy Impact Assessment (PIA), Project and Portfolio Management, and Task Management
Reviews
Reviewers' Company Size
ProWorkflow
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Smartsheet
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Small-Business
(50 or fewer emp.)
Mid-Market
(51-1000 emp.)
Enterprise
(> 1000 emp.)
Reviewers' Industry
Marketing and Advertising
38.9%
Information Technology and Services
5.6%
Hospitality
5.6%
Financial Services
5.6%
Writing and Editing
2.8%
Other
41.7%
Information Technology and Services
7.6%
Construction
7.2%
Hospital & Health Care
5.2%
Marketing and Advertising
4.6%
Computer Software
4.6%
Other
70.7%
Discussions
ProWorkflow has no discussions with answers
What can smartsheet be used for?
57 Comments
WA
It has a wide range of functionalities for project management or even asset management. Read more
Why is smartsheet bad?
34 Comments
NK
Complexity: Smartsheet has a fairly steep learning curve, especially for users who are not tech-savvy or unfamiliar with project management tools.
Limited...Read more
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