Compare ProWorkflow and Smartsheet 
At a Glance
Market Segments
Small-Business (58.3% of reviews)
Mid-Market (41.2% of reviews)
Entry-Level Pricing
$20 user/month
$9.00 1 user Per Month
ProWorkflow
Star Rating
(38)4.1 out of 5
Market Segments
Small-Business (58.3% of reviews)
Pros & Cons
Entry-Level Pricing
$20 user/month
Browse all 2 pricing plansSmartsheet
Star Rating
(21,563)4.4 out of 5
Market Segments
Mid-Market (41.2% of reviews)
Pros & Cons
Entry-Level Pricing
$9.00 1 user Per Month
Free Trial is available
Browse all 3 pricing plansSummary
AI Generated Summary
AI-generated. Powered by real user reviews.
- G2 reviewers report that Smartsheet excels in overall user satisfaction, boasting a significantly higher G2 Score compared to ProWorkflow. Users appreciate its real-time collaboration features, with one reviewer noting, "I like how you can collaborate and it updates in real-time."
- Users say that Smartsheet's implementation process is notably quick and intuitive, making it easier for teams to get started. Reviewers highlight its flexibility for building both simple task lists and detailed workflows, stating, "I appreciate how flexible it is for building simple task lists or creating detailed workflows."
- According to verified reviews, ProWorkflow shines in its time tracking capabilities, which users find accurate and easy to use. One user mentioned, "ProWorkflow is a platform with many positive features among which I can mention its time tracking functions that are extremely accurate and easy to use."
- Reviewers mention that while ProWorkflow offers a variety of management tools, including budgets and resources, it lacks the same level of user satisfaction as Smartsheet. Users have noted that the dashboard is well-organized, helping them keep track of tasks, but they still feel it doesn't match the overall experience provided by Smartsheet.
- G2 reviewers highlight that Smartsheet's dashboards and reporting features are particularly beneficial for project tracking and task management. Users find these tools helpful for aligning teams and sharing progress with stakeholders, with one stating, "I find the dashboards and reports really helpful."
- Users report that while both platforms have similar ease of use ratings, Smartsheet's setup process is generally regarded as more straightforward. Reviewers appreciate the drag-and-drop functionality for reordering tasks, saying, "I also love that you can drag and drop rows for reordering," which enhances day-to-day usability.
Pricing
Entry-Level Pricing
ProWorkflow
PROFESSIONAL
$20
user/month
Comprehensive project, task & time management.
- Users: 1+
- File space: 25GB
- Projects allowed: Unlimited
Smartsheet
Pro
$9.00
1 user Per Month
For people and teams that want to track, share, and manage projects.
Includes:
- Up to 10 editors (paid license required to edit)
- Unlimited free viewers
- Unlimited sheets, reports, and forms
Free Trial
ProWorkflow
Free Trial is available
Smartsheet
Free Trial is available
Ratings
Meets Requirements
8.6
33
8.5
18,219
Ease of Use
8.4
33
8.4
18,465
Ease of Setup
7.4
9
8.3
10,242
Ease of Admin
8.1
9
8.5
7,681
Quality of Support
8.5
26
8.3
14,103
Has the product been a good partner in doing business?
7.6
9
8.6
7,130
Product Direction (% positive)
9.0
34
8.6
17,701
Features by Category
Tasks
7.8
6
|
Verified
8.7
10082
|
Verified
8.6
6
|
Verified
8.8
10088
|
Verified
8.1
6
|
Verified
8.5
9804
|
Verified
7.5
6
|
Verified
8.4
9480
|
Verified
8.0
5
|
Verified
8.1
9283
|
Verified
Not enough data
Feature Not Available
7.2
6
|
Verified
8.1
9349
|
Verified
7.3
5
|
Verified
8.0
8809
|
Verified
Projects
9.0
5
|
Verified
8.6
9309
|
Verified
7.0
5
|
Verified
8.3
8639
|
Verified
8.0
5
|
Verified
8.2
8755
|
Verified
8.1
6
|
Verified
8.0
8675
|
Verified
7.3
5
|
Verified
8.2
8854
|
Verified
7.3
5
|
Verified
7.6
7607
|
Verified
Not enough data
8.0
8311
|
Verified
8.7
5
|
Verified
8.1
8874
|
Verified
7.3
5
|
Verified
7.8
7847
|
Verified
9.0
5
|
Verified
7.6
7450
|
Verified
8.1
6
|
Verified
7.6
7267
|
Verified
Resource Management
6.7
5
|
Verified
7.6
7745
|
Verified
8.3
6
|
Verified
7.6
7813
|
Verified
7.8
6
|
Verified
8.1
8452
|
Verified
Project Monitoring
Not enough data
7.8
7460
|
Verified
9.0
5
|
Verified
7.7
7568
|
Verified
8.0
5
|
Verified
8.2
8645
|
Verified
Generative AI
Feature Not Available
6.0
3064
Feature Not Available
6.1
3048
Agentic AI - Project Management
Feature Not Available
5.6
927
Feature Not Available
5.9
926
Feature Not Available
5.7
928
Feature Not Available
5.7
917
Feature Not Available
5.7
916
Feature Not Available
5.6
913
Feature Not Available
5.8
917
Portfolio Management
Not enough data
7.9
4816
Not enough data
8.5
5523
Not enough data
8.0
5002
Not enough data
7.7
4606
Project Management
Not enough data
8.2
5423
Not enough data
8.3
5500
Not enough data
7.7
4628
Resource Management
Not enough data
7.8
4757
Not enough data
7.8
4827
Not enough data
7.9
4777
Data & Analytics
Not enough data
8.0
4990
Not enough data
8.0
5167
Not enough data
8.1
5079
Not enough data
7.5
4449
Strategy - Project and Portfolio Management
Not enough data
6.7
2052
Not enough data
7.6
2084
Not enough data
7.9
2062
Not enough data
7.6
2059
Not enough data
7.8
2054
Not enough data
7.6
2054
Not enough data
7.2
2035
Not enough data
7.6
2048
Not enough data
7.5
2037
Not enough data
7.8
2042
Setup
8.1
9
8.3
5160
8.1
9
Feature Not Available
8.5
9
8.1
5024
8.2
10
8.5
5398
Management
8.5
8
Feature Not Available
7.5
8
8.1
4656
8.1
7
7.5
4367
Generative AI
Feature Not Available
6.3
1818
Agentic AI - Workflow Management
Feature Not Available
5.9
407
Feature Not Available
5.9
408
Feature Not Available
5.9
404
Feature Not Available
5.9
400
Feature Not Available
5.9
399
Feature Not Available
5.9
401
Feature Not Available
6.2
404
Functionality
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Platform Basics
Not enough data
8.3
1038
Not enough data
8.7
1228
Not enough data
8.5
1169
Not enough data
8.0
1006
Not enough data
8.6
1167
Not enough data
8.7
1193
Content Planning
Not enough data
8.6
1185
Not enough data
8.9
1238
Not enough data
8.6
1118
Marketing Campaign Performance
Not enough data
8.0
882
Not enough data
8.4
1033
Agentic AI - Marketing Calendar
Not enough data
5.1
43
Not enough data
5.2
45
Not enough data
5.1
45
Not enough data
5.0
45
Other Features
Not enough data
7.9
987
Not enough data
8.3
1015
Task Creation
Not enough data
8.7
7315
Not enough data
8.8
7399
Not enough data
8.3
6929
Not enough data
7.8
6119
Task Management
Not enough data
8.5
7072
Not enough data
8.5
6980
Not enough data
8.1
6640
Not enough data
8.2
6467
Generative AI
Not enough data
6.2
2415
Not enough data
6.2
2417
Automation
Not enough data
8.5
4253
Not enough data
8.3
4208
Not enough data
8.1
3941
Administration
Not enough data
8.2
4105
Not enough data
8.1
3885
Not enough data
8.8
4105
Project management
Not enough data
8.7
4170
Not enough data
8.2
3897
Not enough data
8.6
4181
Not enough data
8.3
4031
Not enough data
8.4
3952
Not enough data
8.0
3626
Not enough data
8.3
4070
Workload
Not enough data
8.0
3698
Not enough data
8.3
3939
Not enough data
8.0
3741
Not enough data
7.9
3556
Communication & Collaboration
Not enough data
8.1
3725
Not enough data
8.3
3921
Not enough data
8.8
4119
Cost Management
Not enough data
7.7
3431
Not enough data
7.8
3423
Not enough data
7.5
3234
Integration
Not enough data
7.4
3276
Not enough data
7.4
3326
Not enough data
7.4
3358
Generative AI
Not enough data
6.5
1655
Not enough data
6.5
1661
Agentic AI - Work Management
Not enough data
5.8
364
Not enough data
6.0
362
Not enough data
5.8
362
Not enough data
5.9
360
Communication
Not enough data
7.2
5665
Not enough data
7.6
6048
Not enough data
7.5
5805
Not enough data
7.7
5831
Not enough data
Feature Not Available
Content & Documents
Not enough data
8.4
7188
Not enough data
8.4
7128
Not enough data
8.0
6873
Not enough data
7.8
6098
Controls
Not enough data
8.0
6471
Not enough data
7.6
5489
Not enough data
8.2
6805
Not enough data
Feature Not Available
Not enough data
7.9
6086
Project Management
Not enough data
8.8
7428
Not enough data
8.7
7302
Not enough data
8.6
7167
Not enough data
7.9
6150
Remote Collaboration
Not enough data
8.4
6562
Not enough data
8.5
6741
Not enough data
8.4
6631
Not enough data
Feature Not Available
Generative AI
Not enough data
6.3
2274
Not enough data
6.3
2278
Agentic AI - Project Collaboration
Not enough data
5.7
428
Not enough data
5.6
430
Strategic Planning - Strategic Portfolio Management
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Strategic Management - Strategic Portfolio Management
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Data Analysis - Strategic Portfolio Management
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Artificial Intelligence - Strategic Portfolio Management
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Categories
Categories
Shared Categories
ProWorkflow and Smartsheet are categorized as Workflow Management and Project Management
Unique Categories
ProWorkflow has no unique categories
Smartsheet is categorized as Work Management, Project Collaboration, Marketing Calendar, Privacy Impact Assessment (PIA), Project and Portfolio Management, Task Management, and Strategic Portfolio Management
Reviews
Reviewers' Company Size
ProWorkflow
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Smartsheet
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Small-Business
(50 or fewer emp.)
Mid-Market
(51-1000 emp.)
Enterprise
(> 1000 emp.)
Reviewers' Industry
Marketing and Advertising
38.9%
Financial Services
5.6%
Hospitality
5.6%
Information Technology and Services
5.6%
Civil Engineering
2.8%
Other
41.7%
Information Technology and Services
7.6%
Construction
7.2%
Hospital & Health Care
5.2%
Computer Software
4.6%
Marketing and Advertising
4.6%
Other
70.7%
Discussions
ProWorkflow has no discussions with answers
What can smartsheet be used for?
57 Comments
WA
It has a wide range of functionalities for project management or even asset management. Read more
Why is smartsheet bad?
34 Comments
MT
This is a question that begs more context. What are you looking to have that Smartsheet does not provide? Conversely, anytime you choose a tool, you need to...Read more
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