OpenText Content Management Features

File Management (17)

Device Syncing: Provides functionality that manages file syncing between both PC and Mobile devices to ensure files are up to date no matter who or what device they are updated on
Web Interface: Ability to access documents via a web interface without a client being installed on a device
File Type Support: Supports all required file types including but not limited to: Google Docs, MS Office, images, videos, etc.
Search: Can easily find files via a simple and/or advanced search
Mobile Apps: iOS, Android and Windows phone apps provide functionality that enable user to perform same functions as they would on a PC
File Type Support: Supports all required file types including but not limited to: Google Docs, MS Office, images, videos, etc.
Metadata: Automatically adds descriptive metadata like file size and upload date, has standard metadata fields like keywords, and allows the definition of custom fields and vocabulary.
OCR Scanning: Can structure unstructured data through Optical Character Recognition or other automated filing/tagging processes for scanned documents.
Versioning: Keep track of incrementally changing versions of the same file.
Collaboration: Multiple users can collaborate on document creation, annotation, and review.
Document Assembly: Autogenerate documents based on templates and form submission.
Form Creation: Able to create and manage submittable user forms.
Portals and Sites: Able to create user portals and sites.
Disposition: Automatically archive, delete, or revoke access to files that have reached the end of their life cycle.
Search: Can easily find files via a simple and/or advanced search.
Web Interface: Ability to access documents via a web interface without a client being installed on a device.
Mobile Apps: iOS, Android and Windows phone apps provide functionality that enable users to perform the same functions as they would on a PC.

Collaboration (4)

File following: Allows users to receive updates when files have been updated, added, deleted or moved.
File Sharing: Allows users to share individual files/folders to persons outside or inside organization. Ability to assign edit or view only privileges.
Simultaneously Editing: Users can work simultaneously on files.
Change Tracking / Audit Logs: Provides an audit log of changes and enables users to revert to a specific version

Administration (6)

User and Role Management: Enables administrator to provide segmented access to tool based on role. Easy to create new users and remove users.
Policies and Controls: Ability to control by user/group file/folder access, external sharing permissions, editing policies, device location restrictions, sharing by device, etc.
Device Management: Admins can restrict access to files by device in the event of lost/stolen devices as well as users that no long work for organization. Also may provide ability to wipe files from devices remotely.
Storage Limits: Administer storage limits by user or group
Storage Zones: Choose data center your files should be stored at
Security: Stores and transfers files in secure environment

Platform (9)

Performance and Reliability: Software is consistently available (up-time) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.
Reporting and Auditing: Access pre-built and custom reports to monitor user activity and storage
System of Record Integration: Integrates to systems other systems of record such as CRM, ERP, Outlook, Sharepoint
APIs: Enables custom integration to external systems
Internationalization: Allows organizations multi-national organizations to use tool effectively across multiple languages and currencies.
Performance and Reliability: Software is consistently available (up-time) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.
Reporting and Auditing: Access pre-built and custom reports to monitor user activity and storage.
System of Record Integration: Integrates with other systems of record such as CRM, ERP, Outlook, Sharepoint.
APIs: Enables custom integration to external systems.

Workflow (5)

Process Automation: Specifying a series of conditions and actions can automate internal processes, is customizable to the complexities of organization's needs and easy to set up and execute.
Conditions: The workflow engine provides relevant and customizable conditions on which to execute rules.
Activities: Any action a user can perform in the system can be specified as an automated action.
Records Management: System provides the necessary tools and fuctionality to maintain evidence of business activites and comply with governmental requirements or industry standards.
Case Management: System provides specialized functionality for bundling structured and unstructured content, automating adaptive, multi-person processes and setting deadlines for open cases. Also, cases can be completed and closed with the associated information stored and auditable.