Alaan Features
Expense Reports (6)
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Ease of Creating Expense Reports
Creation of expense reports takes little time and is intuitive for new users
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Bank / Credit Card Integration
Can easily pull in receipts from all credit card statements
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Smart Categorization
Automatically assigns categories/accounts based on past entries and credit card statements
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Digital Receipt Management
Provides various methods to easily capture receipts digitally and can automatically parse receipts to create expenses report entries. Methods may include mobile photos, desktop drag and drop, etc.
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Employee Reimbursement
Functionality to reimburse employees directly to their bank account or can easily integrate with payroll system
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Currency Conversions
Enables easy entry of expenses in other currencies and converts to expense report currency
Mobile (1)
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Receipt Capture
Can easily capture receipts, parse receipts and convert/assign them to a report from mobile device
Administration (6)
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Business Tool Integration
Provides standard connectors for popular Finance, Payroll, HRMS and CRM systems
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Workflow
Routes Timesheets, Invoices, Expense reports through approval process. Easy to maintain and administer
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Automated Reminders
Sends automatic reminders to employees that have not completed expenses reports and/or timesheets
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Policy Compliance Management
Enables administrators to create rules that enforce compliances of corporate time and expense policies
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User, Role, and Access Management
Grant access to select data, features, objects, etc. based on the users, user role, groups, etc.
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PCI Regulation Compliant
Complies with PCI security standards
Platform (6)
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Reporting
Access pre-built and custom reports and dashboards.
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APIs / Integration
Application Programming Interface - Specification for how the application communicates with other software. API's typically enable integration of data, logic, objects, etc. with other software applications.
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Performance and Reliability
Software is consistently available (uptime) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.
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Mobile User Support
Allows software to be easily used on multiple mobile devices include phone and tablet devices.
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Embedded AI / Machine Learning
Offers embedded AI/machine learning
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Complex Approval Workflow
Provides workflow for complex approval structures
Setup (3)
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Data
Consolidates procurement data from multiple systems such as ERP systems and supply chain suites.
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Approvals
Define rules and workflows that managers can use to approve different kinds of spending.
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Alignment
Align spending across various departments such as procurement and accounting.
Performance (3)
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Benchmarks
Use historical spend data to create benchmarks per company or department.
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Forecasting
Provide forecasts on future trends that may impact spending performance.
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Savings
Identify savings opportunities per activity, department, or at the company level.
Card Management (5)
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Card Types
Manage multiple types of cards such as physical and virtual, debit and credit, or prepaid.
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Card Controls
Allow users to activate cards, define spend limits, or change PIN codes.
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Configuration
Define how cards can be used: single use, multi use, online, POS
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Fulfillment
Track card fulfillment information such as orders, inventory, and shipping
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Replacement
Manage replacements of stolen ,damaged, and lost cards.
Controls (5)
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Tokenization
Protect card data using algorithmically generated numbers (also known as tokens).
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Security
Comply with Payment Card Industry Data Security Standard (PCI DSS)
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Card Networks
Provide integration with card networks such as Visa and Mastercard
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Integration
Integrate with software such as accounting, expense management, or banking.
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APIs
Deliver APIs for custom integrations and to exchange financial data with other applications.
Payment Cards (3)
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One-time Virtual
Online credit card number that can be instantly sent to employees and used for secure, one-time purchases
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Recurring Virtual
Online credit card number that can be instantly sent to employees and used for secure, recurring payments, such as subscriptions or services
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Physical
Physical credit cards used by employees for various expenses that allow management to monitor spending and budgets
Reporting (4)
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Real time
Report on spend transactions as they happen in real time
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Multiple Views
Reports that allow the user to sort and filter by vendor, team, GL, department, etc.
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Export
The ability to export reports in various formats, such as excel, CSV, and Google Sheets
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Budgets
Report on and track spending against budgets
Payments (2)
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Recurring
Manage and execute recurring payments, such as subscriptions, services, utilities, etc.
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Employee Reimbursements
Reimburse an employee for all necessary expenditures or losses incurred by the employee within the employee's scope of employment
Fraud & Risk Management (3)
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Notifications
Real-time notifications for fraudulant and/or duplicate spending
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Unique Cards
Individual, unique cards for each vendor to help manage duplicate and overpayments
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Controls
Control spend limits, expiration dates, and lock and unlock stolen or lost cards
Agentic AI - Spend Management (1)
Proactive Assistance
Anticipates needs and offers suggestions without prompting
Agentic AI - Expense Management (2)
Autonomous Task Execution
Capability to perform complex tasks without constant human input
Cross-system Integration
Works across multiple software systems or databases
Generative AI - Expense Management (3)
Image-to-Text
Converts images into a textual description, identifying key elements.
Text Generation
Allows users to generate text based on a text prompt.
Text Summarization
Condenses long documents or text into a brief summary.
Technology Glossary Features
View definitions of the features and discover new technology terms.
Mileage tracking is the process of maintaining a mileage log for reimbursement or tax deduction. See why accurate mileage tracking is crucial for individuals and companies alike.
An application programming interface (API) serves as a link between disparate software and allows for an exchange of information between them. Learn more about how APIs work, and why they are crucial for software development.
Policy and compliance management is a process to centrally manage standards, policies, and internal control processes cross-mapped to external regulatory standards. Learn more about policy and compliance management best practices and the associated benefits.





