2026 Best Software Awards are here!See the list
Compare Trello and Workflowy 
At a Glance
Market Segments
Small-Business (54.6% of reviews)
Small-Business (75.0% of reviews)
Entry-Level Pricing
Free
Free
Trello
Star Rating
(13,971)4.4 out of 5
Market Segments
Small-Business (54.6% of reviews)
Pros & Cons
Entry-Level Pricing
Free
Browse all 4 pricing plansWorkflowy
Star Rating
(33)4.5 out of 5
Market Segments
Small-Business (75.0% of reviews)
Pros & Cons
Entry-Level Pricing
Free
Browse all 3 pricing plansSummary
AI Generated Summary
AI-generated. Powered by real user reviews.
- G2 reviewers report that Trello excels in user satisfaction, with a significantly higher overall score compared to Workflowy. Users appreciate features like Butler automations that streamline repetitive tasks, making project management feel less burdensome.
- According to verified reviews, Trello's visual process mapping is a standout feature, allowing users to easily identify bottlenecks in their workflows. This capability is often highlighted as a major advantage over Workflowy, which, while praised for its simplicity, lacks similar visual tools.
- Users say that Trello's ease of setup is a strong point, with many finding the onboarding process intuitive. In contrast, Workflowy users appreciate its straightforward interface but may miss the guided setup that Trello offers, which can help new users get started quickly.
- Reviewers mention that Trello's task management features, such as due dates and task prioritization, are robust and user-friendly. Workflowy, while effective for note-taking and idea organization, does not provide the same level of task management capabilities, which can be a drawback for users needing comprehensive project oversight.
- Users highlight that Trello's archiving feature keeps boards clean while preserving a history of past tasks, which is invaluable for tracking project progress. Workflowy users, on the other hand, enjoy the ability to quickly jot down and organize thoughts, but some feel it lacks the structured project tracking that Trello provides.
- According to recent feedback, Trello's quality of support is generally rated higher than Workflowy's, with users noting responsive assistance when issues arise. While Workflowy users appreciate its simplicity, they sometimes find themselves needing more support resources for troubleshooting.
Pricing
Entry-Level Pricing
Trello
Free
Free
Capture your to-dos, get organized, and get things done.
- Unlimited cards
- Up to 10 boards per Workspace
- Quickly Capture to-dos from email, Slack, and Teams
Workflowy
Workflowy Basic
Free
Great for casual use and getting started using Workflowy.
- Access to all features
- Monthly bullet limit
- 100MB file upload cap
Free Trial
Trello
Free Trial is available
Workflowy
Free Trial is available
Ratings
Meets Requirements
8.8
11,852
9.2
29
Ease of Use
9.0
11,934
9.5
30
Ease of Setup
9.1
3,307
10.0
8
Ease of Admin
8.9
3,058
Not enough data
Quality of Support
8.5
7,454
8.2
14
Has the product been a good partner in doing business?
8.9
2,471
Not enough data
Product Direction (% positive)
8.1
11,497
7.4
27
Features by Category
Task Creation
9.1
1736
7.7
15
8.9
1736
6.5
14
9.3
1747
8.1
14
8.3
1402
5.6
13
Task Management
8.9
1727
6.5
14
9.1
1738
8.0
15
Feature Not Available
6.1
14
8.6
1455
5.4
14
Generative AI
Feature Not Available
5.9
9
7.1
180
5.9
9
Categories
Categories
Shared Categories
Trello and Workflowy are categorized as Task Management
Unique Categories
Trello has no unique categories
Workflowy has no unique categories
Reviews
Reviewers' Company Size
Trello
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Workflowy
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Small-Business
(50 or fewer emp.)
Mid-Market
(51-1000 emp.)
Enterprise
(> 1000 emp.)
Reviewers' Industry
Computer Software
12.0%
Information Technology and Services
11.4%
Marketing and Advertising
9.3%
Education Management
4.3%
Internet
3.6%
Other
59.3%
Information Technology and Services
9.4%
Education Management
9.4%
Real Estate
6.3%
Primary/Secondary Education
6.3%
Marketing and Advertising
6.3%
Other
62.5%
Alternatives
Discussions
Can I use trello offline?
14 Comments
KS
You can update your status offline but it won't reflect on other person's profile. To let them know you have to be online.Read more
Does WorkFlowy have a desktop app?
1 Comment
RL
Yes, Workflowy has desktop apps for Windows, MacOS, and Linux.Read more
What does WorkFlowy cost?
1 Comment
Official Response from Workflowy
Workflowy basic is free forever. Subscriptions that give you unlimited bullets and file uploads are either $4.99 / month or $49 / year.Read more
What is WorkFlowy good for?
1 Comment
Official Response from Workflowy
Workflowy is like a notepad with superpowers. Simple enough that you can use to keep all your notes and tasks but also flexible enough that you can use it...Read more
Hunting for software insights?
With over 3 million reviews, we can provide the specific details that help you make an informed software buying decision for your business. Finding the right product is important, let us help.
