Top Free Vendor Management Software - Page 4

Evalystar

Evalystar is self-service vendor management software for facilities and procurement teams. Every vendor gets one record, shared across all your sites: contracts, SLAs, documents, jobs, ratings and invoices. Before you book a job, Evalystar flags vendors whose active contract already covers it, ranks the rest by past ratings, and drafts the quote request. On-site staff rate the work from an email link, with no app or account. Contract clauses sit next to the work actually done, so compliance gaps show up before renewal, not after. Each vendor invoice is checked against the contract and the job record, so you stop paying for work you did not get. At contract end, the record shows whether the vendor met its terms. Sign up and set it up yourself, with no sales call or implementation project. Free is permanent with unlimited sites, users and vendors; Pro is $99 USD per site per month; Enterprise is quoted.

FieldStay

FieldStay is property operations software for short-term rental management, automating workflows like crew scheduling, turnover coordination, maintenance tracking, inventory management, vendor work orders, and guest communications. Its offline-capable crew app supports checklist completion, photo capture, and inventory tracking, syncing data when reconnected. Intelligent scheduling optimizes crew assignments by property familiarity, location, and workload. The vendor portal simplifies invoicing and payments without requiring app installation. Asset health monitoring offers daily appliance scores and ten-year replacement forecasts. RepuGuard drafts guest review responses for one-click posting. Personalized guest guidebooks provide door codes, WiFi, check-in instructions, and amenity recommendations, with optional sponsor placements for credits. Booking sync integrates with Airbnb and VRBO via iCal and integrations for syncing with OwnerRez, Hospitable, Hostex, and Hostaway.

.legal GRC Platform

The .legal GRC platform supports your Governance, Risk, and Compliance efforts. Our core platform is free, offering a range of features you can use at no cost. You can enhance your experience with add-on modules tailored to specific compliance needs, including Data Protection, Information and Cyber Security, Vendor Management, and Contract Management. All modules integrate seamlessly, ensuring streamlined compliance across departments and focus areas. Our SaaS platform is designed with the user at its heart. From the very first line of code, our ambition has been to create an efficient, user-friendly, and intuitive platform that fosters collaboration in compliance work. We prioritize clear overviews, practical guidance, best-practice templates, and easy navigation. While compliance can be complex, we never compromise on simplicity and usability. Who are we? .legal is a Danish based SaaS B2B company with a comprehensive Governance Risk Compliance (GRC) platform. We specialize in simplifying GDPR compliance, Information and Cyber security, Vendor Management and Contract Management for businesses of all sizes. Trusted by over 290 companies and institutions - including Aarhus University and Georg Jensen - we optimize legal and regulatory compliance with intuitive tools and best-practice templates. Our platform is ideal for businesses looking to ensure data protection and stay compliant effortlessly. We are dreaming of being your go-to GRC platform. Our products ensure you the ability to manage contracts, safeguard data, protect information security, and assess vendor risks — all in one place. We offer both free and paid plans so you are able to try our products before signing up.

Average Rating: 4.0/5.0

Total Reviews: 1

oboloo

oboloo – The Only Truly Free-Forever Procurement Software oboloo is the only procurement platform on the market that offers a genuinely free-forever plan — with no time limits, no forced upgrades, and no credit card required. oboloo is a modern, cloud-based solution that replaces spreadsheets and outdated systems with smart, scalable procurement tools anyone can use. From managing suppliers and running tenders, to storing contracts and tracking approvals. It’s fast to set up, easy to configure around your existing workflows, and designed to grow with you.

Average Rating: 5.0/5.0

Total Reviews: 1

OneFinOps

OneFinOps is a Finance Operations Platform that helps businesses manage accounts payable, accounts receivable, procurement, compliance, expense management, and financial reporting from a single system. By replacing disconnected finance tools with a unified platform, organizations can streamline operations, reduce manual work, and improve financial visibility. The platform enables finance teams to automate vendor payments, purchase approvals, procurement workflows, and expense tracking while maintaining greater control over business spending and financial governance. Businesses can simplify invoicing, payment tracking, receivables management, and collections processes to accelerate cash flow and improve revenue visibility across the organization. OneFinOps also helps organizations stay compliant with GST, TDS, statutory filings, tax obligations, and financial documentation requirements through automated workflows, alerts, and centralized record management. Real-time dashboards, financial analytics, spend insights, and executive reporting provide leadership teams with the information needed to make faster and more informed business decisions. Designed for startups, growing businesses, and mid-market organizations, OneFinOps provides the financial infrastructure needed to scale operations, strengthen controls, improve compliance, and gain complete visibility into financial performance.

Power RFP

PowerRFP is free RFP software with vendor management built in. Draft and score every bid in one place, keep a record of who actually delivered, and start your next project already knowing who to call. One tool, two jobs Most sourcing tools stop when the contract is signed. PowerRFP keeps going. Run your bids Create an RFP, invite sellers, collect every proposal in one place, and score them side by side. Manage your vendors Keep every vendor and contact on record, and rate how they performed once the project closes. 1. Set the request Scope, requirements, dates, and how you’ll evaluate. Every seller answers the same questions, which is the whole reason the proposals come back comparable. 2. Invite your sellers Pull them from your vendor directory or add new ones, and send the request. They submit through the form, not as attachments you have to chase. 3. Collect everything in the project Proposals, revisions, clarifying questions, messages. It all lands in the project, with conversations kept separate so threads never cross. 4. Score and award Compare the bids side by side on the scorecard, then award to one seller — or split the award across several on the same project. PowerRFP’s Vendor Management System keeps every vendor and contact on record, captures how each one performed when the project closed, and puts that history in front of you the next time you’re choosing. Start with a free directory — add as many vendors and contacts as you want. 1. Rate at project close Score how the vendor actually performed — on time, on budget, on quality — while the project is still fresh. It takes a minute, at the moment you already know the answer. 2. The record builds itself Every rating adds to that vendor’s history. After a few projects you’re looking at a pattern, not one bad week or one good first impression. 3. Choose from evidence Filter and shortlist by past performance when you start the next project, so the vendors who have delivered rise to the top and the ones who haven’t stop getting invited.

Prokuria

Procurement made easy with Prokuria. Cut your procurement costs without compromising on quality! Prokuria's cloud-based platform is an innovative way to streamline your procurement, purchasing, and sourcing process. It helps you save time and money through automation, without compromising on quality or customizations that suit each team’s needs perfectly! Prokuria is easy to customize, fast to start, with an intuitive interface when compared to other more traditional software solutions. No training is required for buyers and suppliers, which leads to fast adoption by teams. While cloud-based, it is straightforward to be customized for special requirements like approval flows, audit needs, or special user rights. RFIs, RFPs, RFQs without hassle From RFIs, RFPs, RFQs, and other sourcing documents to procurement decisions - streamline your way with digitized data. Prokuria is the key to faster and smarter sourcing decisions from anywhere in a matter of seconds with our innovative technology that streamline the selection and puts you on top of your sourcing process through features like Sealed Bids, Message Center, Supplier Engagement Monitoring, Internal Collaboration, Smart Alerts & Reminders, Powerful Questionnaires, Audit Logs and more. Reverse Auctions for big impact With Prokuria's new and improved tools for reverse auctions, you'll be able to maximize savings while streamlining supplier selection - all in one place with the use of our best features: British Reverse Auctions, Dutch Auctions, Dynamic Allocations, Multiple Factor Auction (MFA), Supplier Engagement Monitor, Set-up for competition (multiple settings available: show or hide rank and best bid, bid at item level or at the total price), Message Center, Audit logs and more. Requisition & Approvals You'll never have to worry about forgetting a document again. All your requisition, approvals, and budget tracking in one place! You can configure the workflow to suit you. You'll get access to real-time updates that tell how things are going with no hassle of juggling multiple lists or checking up on past transactions every day! Supplier Management for utmost efficiency Automate your way to success. Get a centralized view on suppliers' performance, collaborate with them and let you be the one in charge with Prokuria's great features like Central Directory, Supplier Onboarding, Approval Flows, Suppliers Scorecards, Supplier Segmentation, Smart Automations, Internal Collaboration, Audit logs, Smart Alerts & Reminders and many more. Purchase Orders made interactively With the use of technology, eliminate manual work and coordinate purchasing processes in an efficient manner, configure your POs, improve collaboration with suppliers with the use of Prokuria's Interactive PO, and track updates in real-time with clear statuses and smart notifications. Contract repository You can't afford to miss deadlines. Keep your contracts online and with smart notifications for a paperless office, where you're always on top of things! Supplier Price Monitoring Keep an eye on the price of your products, promotions, and stock in any country or online shop with our great features like Data History, Alerts and Notifications, Customizable Reports, Data Export and API. No-Code for Procurement Discover how Prokuria through its no-code solution makes it simple to design and build applications, so companies can quickly launch complex, scalable, automated workflows without writing a single line of code. With Prokuria, we make sure that the procurement process is both modern and efficient with our software. We use several different approaches to achieve this goal with a focus on: - Ease of use - With a user-friendly and intuitive interface, anyone can use Prokuria with no training needed. - Free-trial - Test Prokuria and see if we are a match for you. We offer a Risk-Free Trial where no credit card is required to sign up! - Open pricing - We want to make sure you have the right plan for your needs, so we offer flexible and transparent pricing options. You can be confident in knowing exactly what it costs before committing! - In-depth customizations - Custom fields, custom modules, intelligent flows, and alerts. - Usability - Latest standards in design and UX. Product adoption is fast for users, but also for suppliers. - Internal collaboration - Speed of business is essential. Particularly for remote working, efficient communication and project/task management is key. - Fast implementation & data migration (weeks - vs. other platforms, months) - Buying teams need a working solution now, not in 6 months, or when IT departments can work on their problem.

Average Rating: 4.9/5.0

Total Reviews: 8

RenewAlert

RenewAlert is contract management and renewal tracking software built for businesses that need to stay on top of vendor contracts, permits, subscriptions, equipment leases, employee certifications, and operational deadlines across one location or many. Founded in 2013, RenewAlert has been helping businesses automate deadline tracking for over a decade. Most businesses manage these obligations in spreadsheets, calendar reminders, and email threads. Deadlines get missed. Contracts auto-renew at unfavorable terms. Compliance lapses go unnoticed until they become expensive. RenewAlert replaces that scattered approach with one automated system that tracks every critical date, sends reminders to the right people at the right time, and resets automatically on each renewal cycle. The platform is designed to be simple enough that any team member can use it from day one with minimal training. Enter a deadline once and RenewAlert handles the rest. Automated email reminders fire to up to five recipients per item, including vendors and contacts who do not need a RenewAlert account to receive them. Up to three sequenced reminders per deadline ensure nothing slips through. An iCal integration drops backup calendar entries into Outlook and Gmail automatically. RenewAlert is also available as a mobile app on iOS so deadlines are accessible wherever your team works. For multi-location operators, RenewAlert's hierarchy feature gives executives and regional managers complete visibility across every location from a single dashboard. Each location manages its own reminders independently while corporate monitors the entire portfolio, runs vendor searches across all properties, exports data to Excel, and compares pricing across locations to identify rate variances and spending patterns. RenewAlert tracks vendor contracts, permits and licenses, software subscriptions, equipment leases, employee certifications, insurance policies, and recurring operational tasks. Every reminder stores payment details, supplier performance ratings, attached documents, and notes that build into a living operational playbook over time. When staff turns over, the data stays with the asset or position, not in anyone's head, not in a spreadsheet, and not dependent on any one person to maintain. The platform is built to integrate naturally with AI agents as they become part of how businesses operate. Every reminder already contains the vendor contact, account number, expiration date, action instructions, and document links an agent needs to act autonomously. A dedicated Agent Notes field lets operators leave specific instructions for AI agents alongside the standard reminder content making RenewAlert the structured process layer that agents execute against. RenewAlert serves hotels, franchise companies, multifamily property managers, small businesses, copier dealers, fleet operators, and households. Easy to adopt, built to last, and designed to get more powerful as AI becomes part of how your operation runs.

SimpleVMS

SimpleVMS is a user-friendly, web-based vendor management system that enables clients of all sizes to consolidate their variable workforce suppliers, ensure HR policy compliance, reduce cost and accelerate time-to-hire. The robust dashboards give clients complete visibility into their contingent workforce for easy budgeting, invoicing, tracking, and managing employee time and expenses.

Terzo

Contract intelligence and analytics platform powered by AI that unlocks valuable data trapped in documents. Terzo uses powerful AI technology to extract, analyze, and visualize your contract data. Terzo's AI data extraction capabilities also reach beyond contracts and can solve your organization's document problems, from invoices to POs and more. Terzo's platform was designed on the foundation of contract intelligence, providing business teams the necessary data to improve productivity, optimize spend, reduce costs, and manage risk and governance across their entire supplier ecosystem.

Tipalti Approve

Tipalti Approve is a cloud-based solution used to control and automate procurement operations. We help eliminate the procurement process mess by providing easy-to-use request forms, custom approval flows, automated purchase order generation, and real-time reports and dashboards. We help modern companies leave spreadsheets, emails, tickets, and other ad-hoc tools behind by deploying a software-powered procurement process that improves operational efficiency and achieves complete visibility over business spend. We also streamline vendor-related operations with self-serve onboarding portals, a unified vendor database, and a smart contract repository. Tipalti Approve integrates with and enhances your ERP system to ensure a seamless flow of financial data. Our integration includes auto PO generation, vendor database syncs, goods received notes, and real-time budget information to inform decision-making. We offer enterprise-grade compliance and security. We are SOC2 compliant and run on secure AWS cloud infrastructure.

Average Rating: 5.0/5.0

Total Reviews: 1

TrackMyVendor

TrackMyVendor is contractor onboarding and compliance software for general contractors, property managers and other teams that hire subcontractors and vendors. It covers every stage of working with a sub: vet them before you hire, onboard them, and keep them compliant. Vet. Send a prospect one link. Their license is looked up, their EMR letter and OSHA 300A are read for you (TRIR and DART worked out), and you approve, approve with conditions or decline. Onboard. One secure link collects the certificate of insurance, W-9, license and your own forms. No account, no app, no portal login — subcontractors upload from a phone in under 2 minutes. COIs and W-9s are read automatically: carriers, policy numbers, coverage limits, expiration dates, legal name and tax classification, with no retyping. Stay compliant. Set coverage minimums for the organization or for each project. Every certificate is checked against them, and you see exactly which contractor falls short and why. Email alerts go out at 90, 60, 30 and 7 days before expiry to your team and to the contractor, whose copy carries the upload link — so you don't chase renewals. Licenses are re-checked automatically against state databases in Texas, Florida, California, Washington, Oregon, Illinois, Colorado, Arizona, Connecticut, Arkansas, Virginia and Ohio, and tracked with the same alerts in every other state. Teams import their roster from a spreadsheet and are running in under 10 minutes — no demo, no sales call, no implementation project. Paid plans add projects with per-project requirements, QuickBooks Online, a calendar feed, AI-read endorsements, an insurance audit report for premium audits, and an API with webhooks, Zapier and Make. The Free plan covers up to 25 contractors with AI document reading, secure-link uploads, license tracking and an audit trail. Paid plans start at $39/month flat, with a 30-day free trial and no credit card.

VendorCorral

VendorCorral is a vendor management software that centralizes tracking and subscription renewals. The platform replaces spreadsheet-based tracking with a unified database for monitoring software subscriptions, services, cloud providers, and maintenance agreements. The vendor database organizes all vendor information in one location. Renewal alerts notify users ninety, sixty, and thirty days before a vendor renews to prevent unexpected auto-renewals. Spend visibility tracks annual expenditures and budget allocation across all vendors. Team access enables collaboration on vendor management without shared logins. VendorCorral addresses AI tool subscriptions and SaaS sprawl by tracking tools like ChatGPT and Midjourney to provide oversight on AI spending. CSV import allows quick data migration from existing spreadsheets.

Vendor Portal

Supplier Relationship Management (SRM) requires structure, governance, and consistent execution across procurement and sourcing. Vendor Portal supports controlled vendor onboarding, sourcing, contract management, and purchase-order-to-invoice processes through configurable approval routing and role-based access. Procurement and supply chain teams operate across multiple companies with multi-currency support, compliance tracking, and audit transparency. Vendors and contractors engage through secure self-service access to participate in bidding and RFQs, manage contract processes, submit documentation, and track transaction status. Capabilities Vendor lifecycle - Self-service registration and vendor invitations - Controlled onboarding approvals - Alias management for vendors operating across multiple user accounts - Centralized vendor directory - Certification and compliance tracking with expiry control - Third-party reviewer assignment - Vendor performance monitoring Procurement & sourcing - RFQ creation and distribution - Invitations for bidding - Scheduled and immediate RFQ reminders - Advanced quotation comparison - Structured quote evaluation - Contract management - Purchase order processing - Packing slip recording - Invoice submission against approved purchase orders - Standalone invoice submission Product catalog - Item and service configuration - Catalog visibility for vendors - Approved Vendor List (AVL) Multi-company & currency - Support for multiple companies within one platform - Company-level data segregation - Multi-currency transactions - Company-specific approval routing Governance & security - Role-based access control - Two-factor authentication (2FA) - Configurable social domain restrictions - Configurable approval workflows - Email notification controls - Secure audit trail - Transaction traceability Reporting & visibility - Procurement and vendor dashboards - Vendor performance insights - On-Time Delivery (OTD) scorecards - Transaction tracking Data & document management - Bulk import of product and transaction records - Export capabilities across procurement and sourcing data - Print-ready operational documents - Attachment support across vendors, sourcing, and transaction records Integration Integrates with: - Microsoft Dynamics 365 Finance & Supply Chain Management - Microsoft Dynamics 365 Business Central - Other leading ERP systems Supports synchronization of companies, vendors, items, contracts, purchase orders, packing slips, and invoices through configurable integration services. Vendor Portal can also operate as a standalone solution where ERP integration is not required, enabling vendors and contractors to collaborate without direct access to the underlying ERP. Supported languages - English - French - Arabic - Spanish Additional languages are available upon request. Connect with MyProcureBot - AI Procurement Assistant MyProcureBot is an AI assistant powered by Microsoft Copilot Studio and integrated with Vendor Portal. It gives procurement teams and vendors browser-less access to procurement information and supported actions through Microsoft Teams, WhatsApp, and other configured channels. Using natural language, users can: - Find pending and available RFQs - Access RFQ, vendor, sourcing, and procurement information - Retrieve relevant transaction details - Perform supported procurement actions directly Support - Self-service Support Portal for case logging and tracking - Deployment and initial configuration assistance - Break-fix support (contract required) - 24/7 phone and email support For integration assistance or additional inquiries, contact: info@kaispe.com Industries Supports vendor and procurement operations across industries such as: - Mining - Steel Distribution - Public Sector & Government It also supports other industries with structured vendor onboarding, sourcing, compliance, and controlled external access.

Vendortell

Vendortell is a Contract Value Optimization (CVO) platform that goes beyond traditional contract management. While most CLM tools focus on storage and signatures, Vendortell actively tracks, optimizes, and recovers value from every contract. Companies lose an average of 19% of contract value through poor contract management - missed rebates, forgotten volume bonuses, overlooked early payment discounts, and expired deadlines. Vendortell solves this with AI-powered contract intelligence that: - Automatically extracts key terms, dates, and obligations from contracts - Tracks rebate thresholds and alerts you before deadlines - Calculates incentive earnings in real-time - Monitors vendor and customer contract compliance - Forecasts earned incentives for better cash flow planning Vendortell is built for Finance, Procurement, and Operations teams at mid-to-large enterprises who manage complex vendor rebate programs, customer incentive schemes, or multi-tier discount structures. Key differentiators: - Contract Value Optimization focus (not just storage) - Rebate and incentive management built-in - AI contract analysis and extraction - European company with GDPR compliance - Affordable pricing for mid-market (from EUR 69/month) Integrates with Microsoft Dynamics 365 Business Central, e-conomic, SAP, Oracle, and all major ERP systems.

Average Rating: 5.0/5.0

Total Reviews: 4