Vendor Portal Reviews & Product Details

Supplier Relationship Management (SRM) requires structure, governance, and consistent execution across procurement and sourcing. Vendor Portal supports controlled vendor onboarding, sourcing, contract management, and purchase-order-to-invoice processes through configurable approval routing and role-based access. Procurement and supply chain teams operate across multiple companies with multi-currency support, compliance tracking, and audit transparency. Vendors and contractors engage through secure self-service access to participate in bidding and RFQs, manage contract processes, submit documentation, and track transaction status. Capabilities Vendor lifecycle - Self-service registration and vendor invitations - Controlled onboarding approvals - Alias management for vendors operating across multiple user accounts - Centralized vendor directory - Certification and compliance tracking with expiry control - Third-party reviewer assignment - Vendor performance monitoring Procurement & sourcing - RFQ creation and distribution - Invitations for bidding - Scheduled and immediate RFQ reminders - Advanced quotation comparison - Structured quote evaluation - Contract management - Purchase order processing - Packing slip recording - Invoice submission against approved purchase orders - Standalone invoice submission Product catalog - Item and service configuration - Catalog visibility for vendors - Approved Vendor List (AVL) Multi-company & currency - Support for multiple companies within one platform - Company-level data segregation - Multi-currency transactions - Company-specific approval routing Governance & security - Role-based access control - Two-factor authentication (2FA) - Configurable social domain restrictions - Configurable approval workflows - Email notification controls - Secure audit trail - Transaction traceability Reporting & visibility - Procurement and vendor dashboards - Vendor performance insights - On-Time Delivery (OTD) scorecards - Transaction tracking Data & document management - Bulk import of product and transaction records - Export capabilities across procurement and sourcing data - Print-ready operational documents - Attachment support across vendors, sourcing, and transaction records Integration Integrates with: - Microsoft Dynamics 365 Finance & Supply Chain Management - Microsoft Dynamics 365 Business Central - Other leading ERP systems Supports synchronization of companies, vendors, items, contracts, purchase orders, packing slips, and invoices through configurable integration services. Vendor Portal can also operate as a standalone solution where ERP integration is not required, enabling vendors and contractors to collaborate without direct access to the underlying ERP. Supported languages - English - French - Arabic - Spanish Additional languages are available upon request. Connect with MyProcureBot - AI Procurement Assistant MyProcureBot is an AI assistant powered by Microsoft Copilot Studio and integrated with Vendor Portal. It gives procurement teams and vendors browser-less access to procurement information and supported actions through Microsoft Teams, WhatsApp, and other configured channels. Using natural language, users can: - Find pending and available RFQs - Access RFQ, vendor, sourcing, and procurement information - Retrieve relevant transaction details - Perform supported procurement actions directly Support - Self-service Support Portal for case logging and tracking - Deployment and initial configuration assistance - Break-fix support (contract required) - 24/7 phone and email support For integration assistance or additional inquiries, contact: info@kaispe.com Industries Supports vendor and procurement operations across industries such as: - Mining - Steel Distribution - Public Sector & Government It also supports other industries with structured vendor onboarding, sourcing, compliance, and controlled external access.