Question 1

What is Employee Intranet Software?

Accepted Answer

Employee intranet software provides organizations with a collaboration suite within a private, secure network. These tools can serve as the focal point of a company’s collaboration software stack, combining features like messaging, file sharing, user profile building, and task distribution all on one branded platform. Users are able to access the intranet using a single sign on (SSO) login, and those outside of the organization will not be able to use the platform unless given login credentials. 
 Key Benefits of Employee Intranet Software 
 
Access company documents and media files
Create a hub for communication and collaboration
Push information company-wide
Integrate with outside software solutions to make them accessible from one interface

Question 2

Why Use Employee Intranet Software?

Accepted Answer

Consolidation — Corporate intranets are stocked with features specifically determined by the business in question, allowing the software to be tailor-made for a given organization. This enables businesses to consolidate the features and functionality they would normally get out of multiple solutions and bundle them into a single platform. While the intranet may be expensive to build and maintain, in the long run, a company may save more money simply building one platform for their communication needs rather than buying multiple licenses for a handful of products. 
 Security — Given the amount of information handled within intranets, they will often require users to set up multi-factor authentication to access the portal. These tools are often more secure than other applications where users don’t need to provide extra credentials to prove their identity. Since users only have to remember one login to access all their communication channels, there is less risk that breach of security will occur because of a weakness in one application. 
 Communication — Many companies with social intranets will consolidate all their communication and collaboration channels into their intranet either natively or via integrations. Users become more responsive and engaged since they only have to check one portal for all their communication channels. It’s also easier on companies to disseminate information to their entire enterprise because they can rely on employees checking the intranet. 
 Productivity — Since intranets consolidate multiple functionalities into one product, employees spend less time switching between applications and communication channels. Some intranets can even bundle in native or integrated content management, allowing users to seamlessly communicate and share content all within one application. 
 Employee Engagement — Some intranets have strong employee engagement emphasis. These tools will offer additional features like employee feedback solicitation and employee recognition, allowing employees to respond to company changes via pulse surveys.

Question 3

Who Uses Employee Intranet Software?

Accepted Answer

Employee intranets are a popular staple for large organizations who require a lot of custom functionality within a branded portal. While intranets can be used by any organization, they are particularly commonplace among certain kinds of institutions. 
 Education — Most universities will have their own intranet where both employees and students can access news, study class materials, and request paperwork. How the intranet will look, and the functions within it, are based on the type of membership the user has. Students will have access to a different set of features compared to professors and administrators. 
 Health Care — Health care providers require software tools that are HIPAA compliant and will often bundle all the communication functionality they require into one intranet for the sake of convenience. Employee intranets for health care providers will often offer a HIPAA compliant messaging software and clinical communication and collaboration software natively within one platform. 
 Nonprofit Organizations — Many nonprofit organizations require specific software functionality they otherwise cannot find in disparate software solutions. Instead, they choose to build all the features they need into an intranet portal for administrators, employees, and volunteers. While there are many nonprofit software solutions available, an intranet allows organizations to build in only the features they require and puts all that functionality in one place.

How Many Employee Intranet Software Products Does G2 Track?

Category Stats (Nov 2026)

How Does G2 Rank Employee Intranet Software Products?

G2 Grid® for Employee Intranet Software

Wokay

Who Is the Company Behind Wokay?

ZIGLY

Who Is the Company Behind ZIGLY?

Best Employee Intranet Software - Page 19