Square Payroll Features
Core HR (6)
Organization Management
Organizes employees in an org structure that can be used throughout the application for reporting, permissions, etc.
Time, Attendance, and PTO
Tracks time, attendance, paid time-off (PTO), sick time, schedules, and other workforce-related information.
Expense Management
Contains functionality for employees to submit expenses reports and track reimbursments
Salary Structures
Manages position descriptions and pay grades/structures for each role
Compliance
Helps protect risk areas by ensuring compliance standards are met through tracking and reporting
Benefits Administration
Enables employees to manage their benefit plans by viewing plans, make changes during open enrollement, and for life event changes. Employers can report and manage payroll deductions based on selected plan options
Platform (12)
Customization
Allows administrators to customize to accommodate their unique processes. Includes ability to create custom objects, fields, rules, calculations, and views.
Integration APIs
Application Programming Interface - Specification for how the application communicates with other software. API's typically enable integration of data, logic, objects, etc with other software applications.
Internationalization
Enables users to view and transact business with the same content in multiple languages and currencies.
User, Role, and Access Management
Grant access to select data, features, objects, etc. based on the users, user role, and groups.
Performance
Is consistently available (uptime) and allows users to complete tasks reliably.
Mobility
Is accessible from a mobile device and by users on the go.
Reporting
Provides analytics tools that reveal important business metrics and track progress.
Dashboards
Creates dashboards to track information like open positions, current headcount, and recruiting pipeline.
Reporting and Dashboards
Based on 19 Square Payroll reviews and verified by the G2 Product R&D team. Access pre-built and custom reports and dashboards.
User, Role, and Access Management
Based on 18 Square Payroll reviews and verified by the G2 Product R&D team. Grant access to select data, features, objects, etc. based on the users, user role, groups, etc.
Performance and Reliability
Based on 20 Square Payroll reviews and verified by the G2 Product R&D team. Software is consistently available (uptime) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.
Scalability
Based on 19 Square Payroll reviews and verified by the G2 Product R&D team. Allows administrator to easily add employees and grow payroll process as their company grows.
Employee Self Service (3)
Web Portal
Based on 16 Square Payroll reviews and verified by the G2 Product R&D team. Allows employees to access current and past pay stubs, W-2 forms, and additional salary information.
Benefits Manager
Based on 14 Square Payroll reviews and verified by the G2 Product R&D team. Allows employees to answer or update questions pertaining to benefits and receive information about benefit providers.
Mobile
Based on 16 Square Payroll reviews and verified by the G2 Product R&D team. Allows employees to view pay stub and W-2 information via a smartphone app or mobile optimized website.
Administration (9)
Payroll Entry
Based on 18 Square Payroll reviews and verified by the G2 Product R&D team. Allows administrator to enter payroll for all employees based on salary or total hours worked.
Time Off Accrual
Based on 13 Square Payroll reviews and verified by the G2 Product R&D team. Calculation and tracking of sick and vacation days.
Direct Deposit
Based on 19 Square Payroll reviews and verified by the G2 Product R&D team. Automatically deposits paychecks into employees' bank accounts.
Expense Reimbursement
Based on 14 Square Payroll reviews and verified by the G2 Product R&D team. Allows administrator to reimburse employees for business-related purchases.
Pre-tax Deductions
Based on 15 Square Payroll reviews and verified by the G2 Product R&D team. Automatically deducts wages for health care, 401(k) plans, etc. from paychecks.
Wage Garnishment
Based on 14 Square Payroll reviews and verified by the G2 Product R&D team. Allows administrator to set up for wage garnishments to be deducted automatically from employers' paychecks.
Approvals
Based on 15 Square Payroll reviews and verified by the G2 Product R&D team. Administrator can submit payroll approval request and the approver can approve, deny, or re-assign it to the appropriate approver.
Check/W-2 Printing
Based on 16 Square Payroll reviews and verified by the G2 Product R&D team. Allows administrators to print valid paychecks and W-2 forms.
Check/W-2 Delivery
Based on 15 Square Payroll reviews and verified by the G2 Product R&D team. Sends printed checks to administrator to distribute to employees.
Taxes (3)
Tax Calculation
Based on 16 Square Payroll reviews and verified by the G2 Product R&D team. Calculates taxes due and may include resources or tools for federal and state tax compliance.
Tax Filing
Based on 17 Square Payroll reviews and verified by the G2 Product R&D team. Files payroll tax forms automatically for federal, state, and local taxes.
Automatic Tax Payment
Based on 16 Square Payroll reviews and verified by the G2 Product R&D team. Allows payroll vendor, via power of attorney, to make electronic payments of withheld taxes to government.
Integration (4)
API / Integration
Based on 16 Square Payroll reviews and verified by the G2 Product R&D team. Application Programming Interface - Specification for how the application communicates with other software. API's typically enable integration of data, logic, objects, etc with other software applications.
Time Tracking Integration
Based on 17 Square Payroll reviews and verified by the G2 Product R&D team. Enables administrator to import hours from time tracking systems.
Accounting Integration
Based on 15 Square Payroll reviews and verified by the G2 Product R&D team. Provides standard integration with third party accounting software.
Core HR Integration
Based on 11 Square Payroll reviews and verified by the G2 Product R&D team. Provides standard integration with third party core HR software.
Benefits Administration Platform Features (20)
Benefits Record Management
Track and manage employee benefits information and eligibility information within a centralized database.
Enrollment Planning
Facilitate employee enrollment in health insurance plans during open enrollment and special enrollment periods. Make changes to benefits data in real time.
Third-Party Carrier Integration
Access a unique marketplace of benefits products provided by third-party carriers. Select from pre-built bundles or customize your own bundles within the system to offer to your employees.
Document Management
Store and organize on-boarding benefits documents such as I-9s, W-4s, W-9s, and other employee agreements.
Total Compensation Statements
Prepare ad-hoc and historical total compensation statements for employees. Employees can access statements to find a comprehensive view of their compensation, including benefits, wages, and stock options.
Self-Service Portal
Allow employees to log in and review the details of their employee benefits program elections 24/7 and make changes and enroll in benefits as required.
Regulatory Compliance
Ensure compliance with federal and state benefits regulations, including the Consolidated Omnibus Reconciliation Act (COBRA), Affordable Care Act (ACA), and Health Insurance Portability and Accountability Act (HIPAA).
Mobile Benefits Access
Provide access to employee benefits information including ID numbers, deductibles, in- and out-of-network costs, and more.
Benefits Record Management
Track and manage employee benefits information and eligibility information within a centralized database.
Enrollment Planning
Facilitate employee enrollment in health insurance plans during open enrollment and special enrollment periods. Make changes to benefits data in real time.
Third-Party Carrier Integration
Access a unique marketplace of benefits products provided by third-party carriers. Select from pre-built bundles or customize your own bundles within the system to offer to your employees.
Document Management
Store and organize on-boarding benefits documents such as I-9s, W-4s, W-9s, and other employee agreements.
Total Compensation Statements
Prepare ad-hoc and historical total compensation statements for employees. Employees can access statements to find a comprehensive view of their compensation, including benefits, wages, and stock options.
Self-Service Portal
Allow employees to log in and review the details of their employee benefits program elections 24/7 and make changes and enroll in benefits as required.
Regulatory Compliance
Ensure compliance with federal and state benefits regulations, including the Consolidated Omnibus Reconciliation Act (COBRA), Affordable Care Act (ACA), and Health Insurance Portability and Accountability Act (HIPAA).
Benefits Dashboards
An easy to read, often single page, real-time user interface, showing a graphical presentation of the current status and historical trends of benefits data to enable instantaneous and informed decisions to be made at a glance.
Mobile Benefits Access
Provide access to employee benefits information including ID numbers, deductibles, in- and out-of-network costs, and more.
Integrations / APIs
The platform can integrate with HR and payroll software to manage employee data such as new hires, general profiles, salary changes, benefit deductions, and terminations into a single system of record.
Internationalization
Enables users to view and transact business with the same content in multiple languages and currencies.
Mobility
Is accessible from a mobile device and by users on the go.
Platform Basics (2)
Performance
Performs and secures payments efficiently on both the user and the consumer ends
Portal
Contains a portal to facilitate contractor access to payments
Platform Administration (3)
Integrations
Integrates with third-party HR software, such as systems for payroll, time & attendance, or core HR.
Compliance
Maintains compliance with payroll regulations.
Reporting
Provides analytics tools that reveal payment metrics of contractors over time
Platform Payment Content (3)
Document management
Manages necessary information of contractors for ease of visibiltiy and access.
Invoicing Tool
Generates invoices from HR departments for managing freelance, contract, and extended workforce.
Wage access
Gives employees the ability to view, manage, and withdraw earned wages before payday.
Generative AI (4)
AI Text Summarization
Condenses long documents or text into a brief summary.
AI Text Generation
Allows users to generate text based on a text prompt.
AI Text Summarization
Condenses long documents or text into a brief summary.
AI Image-to-Text
Converts images into a textual description, identifying key elements.
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Technology Glossary Features
View definitions of the features and discover new technology terms.
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