Smarsh Professional Archive Features

Helps organizations to identify the communication patterns

Provides features for performance and efficiency

Helps in compliance with internal policies of the organization

Aids to keep policies in control

Capability to perform complex tasks without constant human input

Ability to break down and plan multi-step processes

Works across multiple software systems or databases

Anticipates needs and offers suggestions without prompting

Makes informed choices based on available data and objectives

Set up connections to third-party platforms to improve business processes

Move files across different systems or networks

Makes retention policies comply with legal and regulatory requirements

Keeps the department updated on any changes in regulations

Search for specific words or phrases within a document or database

Collect and maintain structured information that describes data or content

Define levels of authorization for access to specific files or systems

Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes

Attach digital tags to documents and assets for identification, search, or monitoring purposes

Receive and/or send email notifications for urgent updates, requests, or other information

Compile and organize data into specific metrics

Provides protection against malicious attachments.

Store items for a designated period of time

Manage/customize policies to organize data and determine where data should be stored or archived and for how long.

Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access

Data compression technique for eliminating duplicate copies of repeating data

A record of all activities within the system, including user access, changes made, etc.

Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks

Manage, store and organize emails within the system or via third-party apps

Create, design and manage workflows for repetitive tasks

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Prevents, detects and removes malware

Create, manage, and track policies and procedures within an organization

Finding, identifying and collecting information for legal proceedings

A chronological record of actions or occurrences within a network, software, or process

Techniques to prevent and filter unwanted or unsolicited email spam from reaching a user's inbox

Provides a channel for team members to share media files, communicate, and work together

Application programming interface that allows for integration with other systems/databases

Encode, restructure, and modify data to reduce its size

Import and export data to and from software applications

Internet standard communication protocol to transmit electronic mails

Track revisions and updates made to files and navigate between different versions

Create backups and provide methods to recover deleted/lost data

Protect incoming and outgoing communications against malware, spam, display spoofing, and other threats

Supports multiple file formats, such as Doc, Docx, PDF, HTML, etc.

Track and manage adherence to policies for any service, product, process, or supplier

Assemble applications and processes by dragging over and arranging pre-built components

Find & retrieve relevant data or documents

Looking at data from different sources and finding possible duplicates, or identical matches

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Use AI to generate content in the form of text, images, videos, etc.

Allow users to access multiple services after entering their login credentials once

Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws

Find & retrieve relevant data or documents

Set up connections to third-party platforms to improve business processes

Allows users to manage data from a number of sources

Collect and maintain structured information that describes data or content

A record of all activities within the system, including user access, changes made, etc.

Archiving documents of different digital mediums

Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work

Observe and track the demand, usage, progress or quality of a system, product, or user

Alter the layout and content of reports

Set & manage permission levels based on user roles and restrict access to only authorized individuals

Compliant with HIPAA, which sets standards for sensitive patient data protection

Centralized repository to store content and assets

Customizable sample documents that contain placeholder text or a standard layout that can be repeated for each new file

Securely stores data to prevent data loss or breaches

Import and export data to and from software applications

Import, collect, and capture data from multiple sources

Move from one database to another, or upgrade the version of database software being used

Plan and implement business continuity measures in case of unforeseen events

Data is backed up automatically to prevent data loss

Manage and support multiple locations

Attach digital tags to documents and assets for identification, search, or monitoring purposes

Define levels of authorization for access to specific files or systems

Track and manage adherence to policies for any service, product, process, or supplier

Store, manage, and track all electronic documents in a centralized location

Create, design and manage workflows for repetitive tasks

Ability to restore deleted, hidden, or lost data from an email server/system

Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access

Add customized logos and colors to align with company branding

Gathering, storing and preserving data found on the World Wide Web

View and track pertinent metrics to find patterns and gain insights from data

Manage and store data in a database

A visual way of interacting with a computer using items such as windows, icons, and menus, used by most modern operating systems

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Includes a variety of messaging formats including industry-specific (EDIFACT, HL7, X12)

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Track and document all activities across devices, networks, and other systems

Store and organize documents in a centralized system

Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes

Compile and organize data into specific metrics

Looking at data from different sources and finding possible duplicates, or identical matches

Track revisions and updates made to files and navigate between different versions

Integrates with Active Directory

Create, save, and store files

Finding, identifying and collecting information for legal proceedings

Application programming interface that allows for integration with other systems/databases

Use AI to generate content in the form of text, images, videos, etc.

Store items for a designated period of time

Ability to record, store, update, and retrieve information

Manage/customize policies to organize data and determine where data should be stored or archived and for how long.

Search for specific words or phrases within a document or database

Manage digital assets

Compress and store email files for later referencing or auditing.

Protect archived emails with secure encryption.

Generate reports regarding archive storage, content searches, and more.

Generate actionable insights based off of email keywords, contacts, and more.

Migrate email data between servers as needed.

Back up archived email data.

Securely stores data to prevent data loss or breaches

Aids in communications policies enforcement

Provides customized policy templates to fit into organization's requirements