Owl Practice Features

Ensures that your staff and existing systems support your business needs, requirements, and patients

Supports or provides built-in billing and invoicing functionality, taking care of specialty-specific requirements

Protects patient data and facilitates the creation and tiering of user credentials when accessing data

Supports and/or automates the daily tasks and responsibilities of a mental health practice

Helps mental health practices adhere to relevant codes and industry regulations

Processes and manages insurance claims and policies. Integrates with patient billing

Allows patients to request or schedule appointments online. Supports the unique scheduling needs of mental health practices

Provides patients with a self-service, online portal for them to access e-prescriptions, notes, etc. Provides physicians and mental health care professionals a way to communicate with and notify patients

Ensures that mental health practice operations adhere to and meet HIPAA regulations, to protect, audit, and secure sensitive data

Captures invoice data and maintains comprehensive records for auditing and reporting purposes

Administer and track medication inventory, schedules, dosage, and side-effects

Track and manage schedules and meetings via an integrated calendar

Track employee schedules, availability, and performance across projects and tasks

Store, manage, and track all electronic documents in a centralized location

Process of submitting and following up on claims with insurance companies

Create, save, and re-purpose templates for emails, forms, etc.

Protect sensitive data for digital privacy

Allows for the storage, access and viewing, and tracking of patient notes, charts, and assessments

Provides note templates that align with mental health specialty practices

Facilitates communication and data share between outside systems, specialties, laboratories, and practices

Centralizes the storage of and maintenance of documentation and forms including: assessments, evaluations, treatment plans, progress notes, and clinical documentation

Facilitates the electronic prescribing, screening, note-taking, and recalling of medication

Create and securely store digital patient records

Pre-designed layouts that can be customized to match preferences and requirements

Simplifies and supports administrative processes like registration, reporting, document management, and inventory.

Simplifies and supports back office processes like billing/finances, scheduling, registration, recordkeeping, and integration or alignment with third-party solutions and/or resources.

Enables the optimization of all organizational tasks and process through improved workflows, efficient inter- and intra-departmental communication, and coordination of distinct systems.

Tailors functionality based on specific nuances of specialty practices.

Create and securely store digital patient records

Maintains practice compliance around health care mandates and regulatory requirements.

Manage billing and payments for a healthcare provider

Tracks and monitors patient demographic information.

Manage billing and payments for a healthcare provider

Set up connections to third-party platforms to improve business processes

Combining data from different sources and providing a unified view

Implementation of various strategies to manage tax obligations via planning and maintaining compliance

Plan, pay and track business related expenses.

Process of submitting and following up on claims with insurance companies

Centralized database to track details of fixed assets such as depreciation and maintenance scheduling/history

Process of planning, procuring and controlling material flows along with supplier evaluation and shipping

Process of managing an organization's cash resources, including cash on hand, investments, and bank account balances

Create, design and manage workflows for repetitive tasks

Process of managing customer subscription lifecycle for a recurring service or a product

Captures invoice data and maintains comprehensive records for auditing and reporting purposes

Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws

Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients

Track employee schedules, availability, and performance across projects and tasks

Involves selling of insurance solutions, managing policies, handling claims & assessing risk and coverage

Managing day-to-day operations of a medical practice such as scheduling appointments, generating reports and more

Manage the treatment plan and coordination between care providers and patients with special health care needs

Manage various aspects of appointments including booking, rescheduling, canceling

Track and manage adherence to policies for any service, product, process, or supplier

Ability to record, store, update, and retrieve information

Store, manage, and track all electronic documents in a centralized location

Track and manage schedules and meetings via an integrated calendar

Creation, administration, and evaluation of assessments or tests

Create, save, and re-purpose templates for emails, forms, etc.

Managing different types of patient records, including paper documents, digital files, billing information, and scheduling details

Track and manage inventory levels to maintain proper supply

Manage and track all internal and external communication conducted via calls, email, text, or chat

Create and securely store digital patient records

Store, manage and track all forms in a centralized location

Manage, organize, and store contact information

Integrate with a third-party accounting system

Care of patients who do not stay overnight

Manage employee salary processes, data, taxes, and records administration efficiently

Track and organize physician schedules and pertinent information

Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc.

Create, manage and track all task activities and progression

Create, manage, and track policies and procedures within an organization

Monitor sales and make necessary adjustment in order to increase demand and revenue

Care of patients who are admitted and stay in the hospital overnight

Allows you to effectively manage samples and associated data

The allocation and provision of beds

Manage vaccine administration from the time the vaccine arrives at the clinic until it is administered

Plan, manage, and track the financial activities of an individual or organization

Provide integration with third-party telehealth applications

Track and report regulatory data to either internal management or external stakeholders

Online portal through which end users can access the system, manage tasks, or obtain information

Store and organize documents in a centralized system

Track and document all activities across devices, networks, and other systems

Manage patient documentation describing all clinical interactions, diagnoses, procedures, medications, etc.

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Application programming interface that allows for integration with other systems/databases

Compliant with HIPAA, which sets standards for sensitive patient data protection

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Schedule appointments via a calendar

Alter the layout and content of reports

Receive system updates as soon as any changes are made

Transmit prescriptions to pharmacies electronically

Plan availability and assign specific time slots for tasks and resources

Stock, distribute, and manage billing for drugs

Use AI to generate content in the form of text, images, videos, etc.

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Receive data and information in real time

Import and export data to and from software applications

Private online space that lets businesses securely share documents and provide information access to clients

Active reporting of data and metrics

Automatically create schedules based on business needs or employee availability and qualifications

Manage and support multiple locations

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Entering, storing, and transmitting electronic and/or online orders, tests and other services for all types of industries

Define levels of authorization for access to specific files or systems

Pre-designed layouts that can be customized to match preferences and requirements

Timed notification for any upcoming task, deadline, appointment, or activity

Manage and track financials on a project-to-project basis

Translation of patients' medical files and bills into universal codes required by insurance

Accept, record, and reconcile financial transactions

Reconcile payments with corresponding invoices or orders for accounting purposes

Manage the process of evaluating documents or requests submitted for approval

An accounting principle that identifies the specific conditions in which revenue is recognized and determines how to account for it.

Assign available resources (human and/or non-human) to various projects and tasks

Centralized accounting record which tracks all financial transactions

Access software remotely via mobile devices

Workflows that help acquire inventory, issue purchase orders and receive and store items in required quantity

Intended for medical use such as diagnosis, treatment, and consultation

Securely stores data to prevent data loss or breaches

Generate reports to assess the financial performance of an organization

Track money owed to a company's creditors/suppliers

Track outstanding invoices and the money owed from clients

Create budgets based on historical data and future projections

Evaluate units, projects, budgets, and other finance-related data to gauge their performance and potential risk

Electronically collect payments for goods or services

Book and manage patient appointments and follow-ups

Ability to chat online in real time

Allows medical providers to engage patients in a variety of ways to ensure their health.

Manage physician availability and schedules

Supports practices with multiple healthcare professionals

Online portal where patients can access information such as health records, treatment plants, etc.

Meet with patients remotely

Checking eligibility of patients for different insurance claims

Clean up of claims prior to their submission and validating to determine claims are appropriate and accurate

Patients can register for appointments in advance online

Securely transfer, access, exchange, integrate or use data with different providers or systems

Method of writing out notes in patient's charts (subjective, objective, assessment, and plan)

Create, manage, and send invoices or bills to customers

Track and manage the scheduling of tasks

Communicate using direct chat or messages within the system

Establish measurable goals and objectives and track their progress over a specific period of time

Designed for the use of occupational therapists

Reporting on how each user, task or process has advanced since its initiation

Document and report the progress of ongoing projects

Notifications via mobile devices

Customize contracts and forms to collect specific information

Assemble applications and processes by dragging over and arranging pre-built components

Estimated waiting time in the queue

Customizable sample documents that contain placeholder text or a standard layout that can be repeated for each new file

Observing and tracking a patient's health status, condition, and wellbeing

A collection of customer information such as contact details, demographics, previous interactions, etc.

Notifications that are delivered to users as soon as an event occurs

Observe and track the demand, usage, progress or quality of a system, product, or user

Identify patient's location at any given point in time

Send messages via SMS

Centralized database of stakeholders and their contact information such as names, address, phone number etc.

Gauge satisfaction and receive information for improvement and success

Active monitoring of systems, applications, or networks

Record and organize clinical notes and progress notes for each patient after interaction with a physician

Accept and process credit card transactions

Growth charts consist of a series of percentile curves that illustrate the distribution of selected body measurements in children

Set a time to generate routine reports automatically

Manage updates to member's immunization records and track individual allergies

Records of patients' medical history

Create treatment plans that document interventions and outcomes to track patient progress

Automatically generates E/M codes based on information collected during patient charting

Reminders sent via email

Indication whether a resource is available or protected from allocation

Intended to be used by podiatrists

Online forms for managing client intake

Customize data fields to support various needs and use cases

Visual representations or pictures of objects, structures, or internal body parts, often for diagnostic or analytical purposes

Synchronize with other calendars to view mutual availability and schedules

Add customized logos and colors to align with company branding

Schedule facilities, such as athletic fields, venues, and convention centers based on their availability

Log and store the source of contacts/leads

Designed for the use of speech therapists

Information, data and reports that are being tracked over time

Conduct intake assessments to determine patient health status, medical history, conditions, etc.

Access software remotely via mobile devices

Provide online therapy to patients/clients through secure video sessions

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Automated reminders and confirmations for booked appointments and events via text or email

Alter the layout and content of reports

For mental health professionals providing therapy to multiple patients at the same time

Schedule appointments via a calendar

Compliant with HIPAA, which sets standards for sensitive patient data protection

Receive lab results electronically

Transmit prescriptions to pharmacies electronically

Set & manage permission levels based on user roles and restrict access to only authorized individuals

Create treatment plans that document interventions and outcomes to track patient progress

Digitally sign online documents

Manage patient documentation describing all clinical interactions, diagnoses, procedures, medications, etc.

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

For mental health professionals that specialize in substance abuse therapy/programs

Tool to assess patient's current status, provide a score, interpret results & risk categorization of patients

Tools to help therapists document, record, and recall patient encounters

Application programming interface that allows for integration with other systems/databases

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Exchange messages in a secure and encrypted manner

Electronically collect payments for goods or services

Use AI to generate content in the form of text, images, videos, etc.

Communicate using direct chat or messages within the system

View and track pertinent metrics to find patterns and gain insights from data

Accept, record, and reconcile financial transactions

Send messages via SMS

Detailed log and record of financial earnings & costs.

Meet with patients remotely

Set up connections to third-party platforms to improve business processes

Manage and support multiple locations

Track and report regulatory data to either internal management or external stakeholders

Electronic storage of stakeholder contact information

Reporting on how each user, task or process has advanced since its initiation

Create and send email blasts/campaigns

Automatically generates E/M codes based on information collected during patient charting

Patients can register for appointments in advance online

Book meetings and appointments through a website or digital platform