# OmniFocus Reviews **Vendor:** The Omni Group **Category:** [Task Management Software](https://www.g2.com/categories/task-management-software) **Average Rating:** 4.6/5.0 **Total Reviews:** 55 ## About OmniFocus Your Life, In Perspective ## OmniFocus Reviews ### 1. Great for power users and small or solo business! **Rating:** 4.0/5.0 stars **Reviewed by:** Zachary K. | President, Small-Business (50 or fewer emp.) **Reviewed Date:** October 23, 2021 **What do you like best about OmniFocus?** OmniFocus is very flexible and fluid. It hides a lot of features in the interface gracefully, so they're there when you need them, but not drawing attention away from your work. Between views, projects, and tags, whatever your individual workflow for task planning, it can probably handle it. **What do you dislike about OmniFocus?** It's really pretty hard to use OF comfortably without at least some of the pro features, and the cost and feature gap between versions is significant. Omnigroup is moving toward a subscription model (who isn't?), but the price is steep—$100 a year for a single app. Otherwise, it's around $150 for both iOS and Mac, which you'll want. **What problems is OmniFocus solving and how is that benefiting you?** I have a lot of overlapping, complex deadlines, and it's easy to miss little things without having it all in one place. The best part of OF, honestly, is the fact that I can combine this with all my personal tasks and projects. I schedule most of my own time, so it's essential that I don't get distracted with little things. OF makes that clear by putting everything together, alongside my appointments. ### 2. Powerful, Customizable, Relatively Steep Learning Curve for GTD Followers **Rating:** 4.5/5.0 stars **Reviewed by:** Sameer H. | Director of Business Development , Small-Business (50 or fewer emp.) **Reviewed Date:** September 22, 2021 **What do you like best about OmniFocus?** OmniFocus is an extremely powerful and customizable task management program that follows the GTD principles. OmniFocus has a relatively steep learning curve, but if you're willing to put in the time and effort to learn the program, it can be an extremely powerful tool to help organize your projects and tasks. It's available across a variety of platforms including MacOS and iOS/iPadOS. As with any task management application, it is dependent on the user keeping up with tasks and not continually deferring them until they become overwhelming. OmniFocus also has a rich user community and forum willing to share best practices. **What do you dislike about OmniFocus?** OmniFocus' biggest strength, its customizability and flexibility, can also be its biggest weakness. It is not an application that is easy for the user to simply pick up and use, instead it requires some learning to get the most out of it. **What problems is OmniFocus solving and how is that benefiting you?** OmniFocus is helping me stay on track and organized with my myriad number of projects (both personal and professional). It quickly at a glance gives me my most important tasks to accomplish for the day, and has become a part of my daily workflow ### 3. Good task management tool **Rating:** 4.0/5.0 stars **Reviewed by:** Nicolas V. | Chef de projet, Mid-Market (51-1000 emp.) **Reviewed Date:** June 20, 2022 **What do you like best about OmniFocus?** Easy to use, UI and UX focus on task management, and synchronization between desktop and iOS devices. **What do you dislike about OmniFocus?** integration with other task management apps, such as working with colleagues on Windows. **Recommendations to others considering OmniFocus:** Watch tutorial videos (short ones) to use the features in the most efficient way possible. **What problems is OmniFocus solving and how is that benefiting you?** Focus on what to do at the right time ### 4. Powerful task management **Rating:** 4.0/5.0 stars **Reviewed by:** Frank-Thomas N. | Owner and MD, Small-Business (50 or fewer emp.) **Reviewed Date:** February 06, 2022 **What do you like best about OmniFocus?** Gives you all the possibilities to taylor for your own needs **What do you dislike about OmniFocus?** More possibilities to customise the UI would be good. **Recommendations to others considering OmniFocus:** If you are looking for a truly complete task management and GTD is your method, it is the best tool. **What problems is OmniFocus solving and how is that benefiting you?** Project Management ### 5. The best to-do list and project management software I've used. **Rating:** 4.0/5.0 stars **Reviewed by:** Danielle H. | Office Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** November 23, 2021 **What do you like best about OmniFocus?** I love the ability to organize my projects both for home and for work, and sharing with my partner and colleagues to collaborate on shared project tasks. It's easy to see at a glance where we're at. **What do you dislike about OmniFocus?** The mobile version is a little clunky but I usually use the desktop version. I do wish that there were more integrations with other softwares that I use frequently. **What problems is OmniFocus solving and how is that benefiting you?** I've used a lot of different task management softwares that are web-based but it's real standout feature is that the app stands on its own and isn't beholden to server problems, which web-based software usually is. ### 6. OmniFocus runs my life - REALLY **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Professional Training & Coaching | Small-Business (50 or fewer emp.) **Reviewed Date:** October 19, 2021 **What do you like best about OmniFocus?** With OmniFocus I know what's important to do today, and which order to do it in. Tags are a lifesaver! **What do you dislike about OmniFocus?** There is a steep learning curve that can be daunting for some people. **What problems is OmniFocus solving and how is that benefiting you?** Complex project and task management has become more manageable, I have over 2000 tasks in OmniFocus and with tags and custom views I see what's relevant not an overwhelming list. ### 7. Omnifocus is a game changer and a good investment for organization **Rating:** 4.5/5.0 stars **Reviewed by:** Liz C. | Senior Scientist, Small-Business (50 or fewer emp.) **Reviewed Date:** December 02, 2021 **What do you like best about OmniFocus?** It helps organize all your tasks, prioritize the urgency level in a manageable way **What do you dislike about OmniFocus?** It's pricey and they don't give group discounts especially if you want all access for mobile and desktop **What problems is OmniFocus solving and how is that benefiting you?** It has all your tasks and things you need to do in one central location instead of multiple ones scattered everywhere. It's easy to find and focus without having to think or find where your specific list is,etc. ### 8. Keeps Me on Track **Rating:** 4.0/5.0 stars **Reviewed by:** Russ F. | Marketing and Communications Manager, Small-Business (50 or fewer emp.) **Reviewed Date:** July 10, 2019 **What do you like best about OmniFocus?** Being a disciple of David Allen's "Getting Things Done," OmniFocus was the best tool to implement the system I could find. Having the app on my phone, computer, and iPad make it easy to capture whenever and wherever. **What do you dislike about OmniFocus?** Occasionally, the process seems a little heavy. Sometimes I don't follow the protocols exactly right with defer dates and due dates, and the system doesn't pop up tasks at the time I expect. The learning curve is a little steep. **Recommendations to others considering OmniFocus:** If you are a GTD fan, this is for you. Now the software has a web portal and can be used from almost anywhere. Be patient. There are plenty of resources online for learning the software, including Omni's page. Once you get your groove down, this software will become indispensable for your productivity. **What problems is OmniFocus solving and how is that benefiting you?** I have used other productivity apps and tools in the past. One thing I always struggled with was the difference between a task and a project. Heck, I didn't really know the difference. OmniFocus helped me understand the difference and use the tool to accomplish more. ### 9. Life-changing task management **Rating:** 5.0/5.0 stars **Reviewed by:** Daniel W. | Senior Web Developer, Mid-Market (51-1000 emp.) **Reviewed Date:** July 19, 2020 **What do you like best about OmniFocus?** Ability to brain dump tasks and sort them out later. Refactoring tasks into projects, creating perspectives to see just certain kinds of tasks, and great search and filtering all make my more productive. **What do you dislike about OmniFocus?** I wish there were more ways of filtering. For example, you can't filter for tasks that are due in a certain date range. **Recommendations to others considering OmniFocus:** Try out Things as well, which has similar functionality. I find using Omnifocus Desktop plus the mobile app is a good pairing. I haven't tried the webapp version, but that might work well for some people. **What problems is OmniFocus solving and how is that benefiting you?** How to manage everything I need to get done. Switching to an Omnifocus task management style helped me keep track of things I didn't even realize I should be tracking. ### 10. GTD perfect **Rating:** 5.0/5.0 stars **Reviewed by:** Brian P. | CEO, Small-Business (50 or fewer emp.) **Reviewed Date:** October 04, 2019 **What do you like best about OmniFocus?** If you've been in the GTD (Getting Things Done) mindset, Omnifocus can keep you on track, whether your projects are simple or extremely complicated. All the details get gathered in one place, so you can see EVERYTHING that's coming up, and of course you get to set contexts for dealing with every task. Different perspective views allow you to view your to-dos by project, by context (now handled in Ominfocus 3 by tags), or my most-used view, is the Forecast View, which incorporates calendar items as well as tasks I've set. Deadlines are easily set and progress tracked. Data can flow in from wherever you have it: You can turn an email into a task in a click; notes from OneNote or Evernote can be linked to any task (and the links can be set in both directions -- go to your notes and research from an Omnifocus task, or click in the note to go back to the task). Reminders are seamless to implement, all your "stuff" is in one place so you can make sure nothing gets forgotten. **What do you dislike about OmniFocus?** Not the easiest learning curve, but it does a lot, so I guess that's understandable. **Recommendations to others considering OmniFocus:** If you have stuff coming from all directions, nothing beats Omnifocus for getting a handle on it all. If you have used GTD techniques before, you'll love it. There are plenty of good task managers, but none better. It does have a little bit of a learning curve, but it is well worth it in my view. **What problems is OmniFocus solving and how is that benefiting you?** Numerous projects of all sizes can be managed in one place. We have people working with us in multiple countries and Omnifocus lets me track and proactively manage by the team member (or members), the project, the country, or overview the whole execution in one fell swoop. My personal projects are there, living happily along with everything else, and while they're easy to get to, they don't get in the way. I can certainly see the big picture at will, but can still have all I need at a click to focus exclusively on just one task, project or person. It's a convenience factor I simply couldn't live without. ## OmniFocus Discussions - [Is OmniFocus worth the money?](https://www.g2.com/discussions/is-omnifocus-worth-the-money) - [Why OmniFocus is the best?](https://www.g2.com/discussions/why-omnifocus-is-the-best) - [How does OmniFocus work?](https://www.g2.com/discussions/how-does-omnifocus-work) - [What is the difference between OmniFocus Standard and Pro?](https://www.g2.com/discussions/what-is-the-difference-between-omnifocus-standard-and-pro) - [View OmniFocus pricing details and edition comparison](https://www.g2.com/products/omnifocus/reviews/omnifocus-review-161704?section=pricing&secure%5Bexpires_at%5D=2026-05-23+09%3A06%3A46+-0500&secure%5Bsession_id%5D=89e4e2b1-e56e-471d-a6e6-d93dac082399&secure%5Btoken%5D=f9fe7e16668020c3298f35f0344bf7be1eb2dffeb00f94d3edd6b2a42353d536&format=llm_user) ## OmniFocus Features **Task Creation** - Creation & Assignment - Due Dates - Drag & Drop - Mass Updates **Task Management** - Task Prioritization - To-Do Lists - Dependencies - Recurring Tasks **Generative AI** - AI Text Generation - AI Text Summarization ## Top OmniFocus Alternatives - [Todoist](https://www.g2.com/products/todoist/reviews) - 4.5/5.0 (820 reviews) - [Trello](https://www.g2.com/products/trello/reviews) - 4.4/5.0 (13,641 reviews) - [Asana](https://www.g2.com/products/asana/reviews) - 4.4/5.0 (13,096 reviews)