--- title: Spanning Backup Reviews meta_title: 'Spanning Backup Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter 232 reviews by the users' company size, role or industry to find out how Spanning Backup works for a business like yours. aggregate_rating: rating_value: 4.2 review_count: 232 scale: '5' date_modified: '2026-10-01' parent_category: name: Backup url: https://www.g2.com/categories/backup ---

Spanning Backup Pros and Cons: Top 5 Advantages and Disadvantages

Quick AI Summary Based on G2 Reviews

Generated from real user reviews

Users find Spanning Backup to be incredibly easy to set up and use, enhancing their data protection experience significantly. (11 mentions)
Users love the easy restore process of Spanning Backup, ensuring simple recovery during critical situations. (6 mentions)
Users value the reliable and automatic backups of Spanning Backup, ensuring peace of mind during data crises. (5 mentions)
Users commend the easy setup of Spanning Backup, appreciating its straightforward integration with Microsoft 365 for seamless protection. (5 mentions)
Users value the reliability of Spanning Backup, appreciating its seamless operation and effortless data protection. (5 mentions)
Users report backup issues with Spanning Backup, facing complications with data fragmentation and connection limits. (4 mentions)
Users feel that the pricing can be on the higher side, particularly for smaller teams with limited budgets. (4 mentions)
Users face a difficult setup process with Spanning Backup, which complicates initial use and functionality. (3 mentions)
Users find the poor reporting lacking in detail and clarity, making backup monitoring less efficient. (3 mentions)
Users report error management issues that lack actionable solutions and create confusion in the interface. (2 mentions)

5 Pros or Advantages of Spanning Backup

5 Cons or Disadvantages of Spanning Backup

Verified User in Computer Software
AC
Verified User in Computer Software
Mid-Market (51-1000 emp.)
"Horrible Product that's riddled with bugs!"
0/5
What do you like best about Spanning Backup?

Nothing! It's a product that's riddled with bugs, does not work half the time! Review collected by and hosted on G2.com.

What do you dislike about Spanning Backup?

The interface is riddled with issues.

The displayed time does not reflect local time and users are asked to figure out what time zone it is in by reading documentation etc to figure out what data center and timezone that's in.

Parts of the UI show users licensed and others say it's not.

The section that says problems found, shows a generic error code, that makes no sense or points to a problem or a solution or allows a user to take action.

The support team are baffled by the product and how badly things work as well.

Events don't have information on what user action was taken on, i.e let's say a user was provisioned with a license, it would say the license was issued to a user, but not who it was etc.

there is text, that has zero value! meaningless data! The product feels like it was built by amateurs who had zero care about how it works and how admins use it. Review collected by and hosted on G2.com.

ND
nick d.
Manager of NOC Services
Mid-Market (51-1000 emp.)
"Ease of Use with Lots of Potential"
5/5
What do you like best about Spanning Backup?

Being in an MSP, I like that it natively has customer access through the 365GA accounts or I can add a regular user. The interface is straightforward from navigating around down to restoring items. Review collected by and hosted on G2.com.

What do you dislike about Spanning Backup?

I wish there were better filters for auto-applying licenses natively within the application. Group-based licensing is a great feature but I believe this should be controlled within the application, not reliant upon the tenant. Review collected by and hosted on G2.com.

JP
Jeff P.
Computer Service Technician
Mid-Market (51-1000 emp.)
"Spanning Backup Review"
5/5
What do you like best about Spanning Backup?

The ease of activating or deactivating a user Review collected by and hosted on G2.com.

What do you dislike about Spanning Backup?

No dislikes as this is an easy to use product. Review collected by and hosted on G2.com.

Verified User in Automotive
AA
Verified User in Automotive
Mid-Market (51-1000 emp.)
"Backups without worry"
5/5
What do you like best about Spanning Backup?

The ability to retrieve backed up emails almost instantly and with a wide range of history makes spanning one of the best email backup utilities to date. Review collected by and hosted on G2.com.

What do you dislike about Spanning Backup?

Filtering could be a little more robust. Review collected by and hosted on G2.com.

Maheeja G.
MG
Maheeja G.
Salesforce Business Systems Analyst
Mid-Market (51-1000 emp.)
"Spanning has been working seamlessly and we have never had any major issue with regards to the tool"
4.5/5
What do you like best about Spanning Backup?

Daily backup notification, easy backup restore options. Back up Data well presented. Review collected by and hosted on G2.com.

What do you dislike about Spanning Backup?

Particularly for salesforce, the backup data for child records has only ids and not names so it is difficult to trace back the historical deleted content. Review collected by and hosted on G2.com.

Verified User in Construction
AC
Verified User in Construction
Mid-Market (51-1000 emp.)
"Easy to setup and just works."
5/5
What do you like best about Spanning Backup?

It takes basically zero time to manage and the setup and integration with Microsoft was a breeze. Review collected by and hosted on G2.com.

What do you dislike about Spanning Backup?

Some times the alerts can be misleading. You get a partial backup alert and when investigating see that it's only a calendar item from a mailbox that hasn't been used in years. I tend to ignore the partial backup alerts. Review collected by and hosted on G2.com.

Verified User in Information Technology and Services
AI
Verified User in Information Technology and Services
Enterprise (> 1000 emp.)
"It just works"
4.5/5
What do you like best about Spanning Backup?

Backup and restores are simple and it just works. Easy for admins to restore back to the owner or to another account. Clearly separate folder within the inbox with the ability to search and/or drag and drop messages back into the main inbox. Same goes for OneDrive. This product continues to evolve. Product support if there is an issue. Review collected by and hosted on G2.com.

What do you dislike about Spanning Backup?

A better way of getting info out about updates and features. Review collected by and hosted on G2.com.

Verified User in Information Technology and Services
AI
Verified User in Information Technology and Services
Small-Business (50 or fewer emp.)
"Spanning Is Great"
5/5
What do you like best about Spanning Backup?

- easy to setup

- easy to search backups

- simple to restore files and emails Review collected by and hosted on G2.com.

What do you dislike about Spanning Backup?

- had to hunt for initial instructions for setup, but they were easy and straight forward

- fails due to Microsoft glitches sometimes Review collected by and hosted on G2.com.

RV
Rod V.
Mid-Market (51-1000 emp.)
"Support team at its best"
5/5
What do you like best about Spanning Backup?

Not only that the product is very intuitive, with a little to no assistant, I was able to implement Spanning onto our O365 environment and set up the backups. There were some other features that I didn't know, but with the help of the onboarding engineer during the follow-up call set up by our Account Rep, he was able to provide insights into what other features I missed during the implementation. Also, the support is fantastic. Engineers are quick to follow up, and the information they provided is very easy to understand. Review collected by and hosted on G2.com.

What do you dislike about Spanning Backup?

At this time, I have no dislike about the product. Review collected by and hosted on G2.com.

Verified User in Higher Education
AH
Verified User in Higher Education
Mid-Market (51-1000 emp.)
"Using Spanning for a Community College"
5/5
What do you like best about Spanning Backup?

What I like best is how intuitive/logical most of the software is. I did not really have to have much training and it was easy to figure out. It was very easy to implement as well and it integrates pretty seamlessly into our Microsoft 365 environment. Review collected by and hosted on G2.com.

What do you dislike about Spanning Backup?

Every day, I get a report for the day on the Spanning backups. Usually, every day, there are X number of "problems requiring attention". A lot of the items that are reported there are "Not Actionable". So there isn't anything that you can really do to clear that up. Most things clear up in a day or so, but if they don't, you have to contact support. Also, another item is that the salespeople seem rather pushy. I get it, but it can be annoying. Review collected by and hosted on G2.com.