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DynaFile Reviews & Product Details

DynaFile is cloud document management software that provides HR teams with secure and instant file access to employee files from anywhere. Unique scanning automation tools allow for quick backfile conversion and make it simple to add other paperwork or electronic documents to the system going forward. Powerful integrations enable the ability to sync file data from current systems. Share business documents safely online with a variety of secure file sharing methods. Send a secure link to your document, e-fax it directly from your online filing cabinet, create a virtual data room to share information with a group, or create a virtual data room or document portal to share specific information with a group of users. DynaFile offers two distinct integration methods, which can be used concurrently or separately, for information to flow into the DynaFile system. The first is a Data Integration (named DynaSync) that allows for employee data received from an HRIS system to update DynaFile records. The second is a Document Integration that allows for documents or forms completed in an external system (e.g. onboarding) to be published and registered into DynaFile. DynaFile integrates with DocuSign, signNow, JotForm, PandaDoc, and Adobe Sign to provide e-signatures, digital forms, and online workflows. Whether used for internal approvals, onboarding new employees, or getting contracts signed, signature integration can help streamline business processes like never before. Empower Your Team with DynaFile Streamline workflows with scanning automation, online file storage, cloud collaboration, and automated onboarding integrations. Go paperless and digitize your document management solution and give time back to your team to focus on strategic initiatives and drive business goals forward. Learn why successful HR leaders have trusted DynaFile as their employee file management solution for over 20 years.

Seller

Blue Ribbon Technologies

Languages Supported

English

Product Description

DynaFile is a cloud-based document management system designed to streamline Human Resources operations by transitioning from paper-based to electronic personnel files. It offers a comprehensive solution for managing the entire employee file lifecycle, from recruitment through record retention, enhancing efficiency, compliance, and security within HR departments. Key Features and Functionality: - Electronic Employee Files: DynaFile enables rapid digitization of paper records through scanning automation tools like barcode recognition and batch processing, facilitating a swift transition to a paperless environment. - Cloud-Based Storage: Secure, bank-grade online storage allows HR teams to access and manage employee documents from anywhere, ensuring flexibility and remote accessibility. - Automated Onboarding: Seamless integration with e-signature platforms such as DocuSign, Adobe Sign, and PandaDoc enables fully electronic employee onboarding processes, reducing paperwork and administrative overhead. - Compliance and Audit Readiness: DynaFile offers audit reports to ensure all employee folders are up-to-date with required documents, helping HR teams stay compliant with labor laws and audit requirements. - Secure File Sharing: Encrypted document links allow HR professionals to share files securely with staff or auditors, maintaining confidentiality and data protection. Primary Value and Problem Solved: DynaFile addresses the inefficiencies and security concerns associated with traditional paper-based HR document management. By digitizing and centralizing employee records, it reduces administrative tasks, minimizes errors, and ensures compliance with regulatory standards. The platform's cloud-based nature supports remote work environments, providing HR teams with secure, instant access to necessary documents from any location. This transformation leads to significant time and cost savings, allowing HR professionals to focus on strategic initiatives rather than manual paperwork.

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