DATABASICS Time & Expense Reviews & Product Details

DATABASICS Time & Expense is a unified platform for time tracking and expense reporting built for teams that need control, visibility, and flexibility. Finance and operations leaders use DATABASICS to capture employee time, manage expenses and cards, enforce policy, and connect cleanly to their ERP, all in one place. Who it serves Mid-market and enterprise organizations across nonprofit, government contracting, professional services, construction, and technology. Typical stakeholders include Finance, HR, Project Accounting, and Operations. What it does Time tracking: daily or weekly timesheets, project and job costing, multiple pay rates, overtime rules, union and certified payroll tracking, approvals by manager or project. Leave management: PTO and accruals, hybrid work schedule visibility, location and presence tracking, remote work allowance rules. Expense reporting and spend control: receipt capture, mileage and per diem, policy checks, multi-currency, GL coding, audit trails. Card-agnostic with feeds from any issuer, plus an available DATABASICS Visa® Commercial Card for real-time controls. AI assistance (DBee): natural-language queries, missing timesheet detection, compliance alerts, and faster review for approvers. Approvals and workflows: configurable routing, multi-level approvals, exception handling, and audit-ready histories. Mobile and web: employees submit anywhere, managers approve quickly, finance closes faster. Integrations Deep, proven integrations with NetSuite, Sage Intacct, and Microsoft Dynamics 365 (BC and FO), plus SSO, HRIS, and file-based connectors. Data flows cleanly to projects, GL, and payroll to eliminate rekeying. Why teams choose DATABASICS Flexibility over lock-in: bring any cards, any policies, any approval structure, and configure to fit your business. Compliance and control: per diem rules, union and labor tracking, audit trails, role-based access. Service-first partnership: responsive support, guided implementation, and a team that adapts the product to your needs. Measurable ROI: faster period close, fewer exceptions, stronger policy adherence, and clear visibility across time and spend. If you need modern timesheets and expense reporting that plug into your ERP, scale with your business, and do not box you in, DATABASICS is built for you.

Seller

DATABASICS

Discussions

DATABASICS Time & Expense Community

Languages Supported

Czech, German, English, French, Italian, Japanese, Portuguese, Slovak, Spanish, Chinese (Simplified)

Solution Type

All-in-One

Overview by

Amanda Canupp Mendoza (Blending creative writing and marketing)

Pricing

Pricing provided by DATABASICS Time & Expense.

DATABASICS Time Essentials

$400.00

25 Users Per Month

View More Pricing Information

Top-Rated Alternatives

Emburse Expense Professional (formerly Certify Expense)

4.5/5(2,469)

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User Insights

Average based on 52 real user reviews.

Perceived Cost

$$$$$

Typical contract price

$0k - $0k

Per Month

G2 reviews are authentic and verified.

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Paula Andrea A.

Small-Business (50 or fewer emp.)

7/30/2018

"Utilities"

3/5

What do you like best about DATABASICS Time & Expense?

It is automated and very easy to use. the cloud-based time tracking and expense reporting solution gives organizations the capability to put the right controls in place to ensure cost control, real-time visibility, and financial compliance with the end-user experience in mind. Review collected by and hosted on G2.com.

What do you dislike about DATABASICS Time & Expense?

Customer support is very unhelpful. I asked for help and they never answered. Review collected by and hosted on G2.com.

David R.

SEEKING NEW OPPORTUNITIES

Automotive

Enterprise (> 1000 emp.)

8/10/2018

Business partner of the seller or seller's competitor, not included in G2 scores.

"Data basics so easy to use!"

4/5

What do you like best about DATABASICS Time & Expense?

I can track my expense and upload in real time. So easy to use. Review collected by and hosted on G2.com.

What do you dislike about DATABASICS Time & Expense?

Nothing really. Makes life on the road working so easy. Review collected by and hosted on G2.com.

Verified User in Research

Enterprise (> 1000 emp.)

5/15/2018

"Extremely Intuitive and Easy to Use"

5/5

What do you like best about DATABASICS Time & Expense?

I have been at a company that uses Databasics for our timesheets for about 2 years now. Even when I first started with the company I was able to easily figure out how to use the software. Review collected by and hosted on G2.com.

What do you dislike about DATABASICS Time & Expense?

I dislike that I have to click the save button after adding time. I would like to just be able to add my time and close the window. Review collected by and hosted on G2.com.

Verified User in Research

Enterprise (> 1000 emp.)

9/3/2018

Business partner of the seller or seller's competitor, not included in G2 scores.

"Effective and fairly intuitive"

4/5

What do you like best about DATABASICS Time & Expense?

Logging time and how easy it is to submit Review collected by and hosted on G2.com.

What do you dislike about DATABASICS Time & Expense?

The expense portion is very confusing. When uploading a photo, you have to go through an extensive process and the breakdown between billable and nonbillable doesn’t make sense Review collected by and hosted on G2.com.

Verified User in Medical Practice

Mid-Market (51-1000 emp.)

1/4/2018

"It gets the job done"

2.5/5

What do you like best about DATABASICS Time & Expense?

The interface is easy to use, and it shows up well on mobile devices! Review collected by and hosted on G2.com.

What do you dislike about DATABASICS Time & Expense?

This might be an organizational error, but every timesheet comes pre-populated with a "holiday" hours line, even when there was no paid holiday. We have to go back and delete the line before we can continue process. Review collected by and hosted on G2.com.

Recommendations to others considering DATABASICS Time & Expense:

It appears that DATABASICS is one of the leaders in the timesheet field, and it's working well for our organization of 275 people. I'm not an expert on time management systems, but I would definitely consider DATABASICS as a contender when making timekeeping decisions for your organization! Review collected by and hosted on G2.com.

What problems is DATABASICS Time & Expense solving and how is that benefiting you?

Provides us the opportunity to use many different account codes (some of our departments run on grants, so attributing hours to each funding source is important for our organization. Review collected by and hosted on G2.com.

LOKESH A.

Program Director

Enterprise (> 1000 emp.)

7/21/2018

"Expense reporting at its best"

3/5

What do you like best about DATABASICS Time & Expense?

monitoring employee working hrs, expenses and their reimbursements Review collected by and hosted on G2.com.

What do you dislike about DATABASICS Time & Expense?

some issues with the mobile app, and leave management Review collected by and hosted on G2.com.

Amanda K.

Bilingual Senior Administration Officer

Writing and Editing

Small-Business (50 or fewer emp.)

7/11/2018

"Great"

3.5/5

What do you like best about DATABASICS Time & Expense?

was very easy to use, even for the untech savvy people like my grandma Review collected by and hosted on G2.com.

What do you dislike about DATABASICS Time & Expense?

the layout, font choice, color scheme and Review collected by and hosted on G2.com.

Verified User in Staffing and Recruiting

Mid-Market (51-1000 emp.)

1/16/2018

"Great flexibility of options"

4/5

What do you like best about DATABASICS Time & Expense?

Databasics allows you to have multiple different expense policies, so for a staffing firm like ourselves, where we have multiple different clients with different policies, we are able to keep them all separate and accurate. Also, we can create/amend the policies, so we do not have to wait on DB support to do anything. However, they are readily available to help out. Review collected by and hosted on G2.com.

What do you dislike about DATABASICS Time & Expense?

Due to the many options, it can be a little hard to configure. Also, the end user experience is not as up to date as it could be Review collected by and hosted on G2.com.

Recommendations to others considering DATABASICS Time & Expense:

Spend time on making sure that you have the reporting side set up. There are no packages reports, which is good because it means you can have whatever you want, but bad, in that you have to know what you want. The reporting package is very flexible, but not particularly user-friendly. Review collected by and hosted on G2.com.

What problems is DATABASICS Time & Expense solving and how is that benefiting you?

We enable our consultants to record their hours worked on client sites, and clients approve those hours. Also, consultants can enter expenses they have incurred, whether billable to the client or not. Review collected by and hosted on G2.com.

Verified User in Marketing and Advertising

Mid-Market (51-1000 emp.)

7/30/2018

"Trackable Expense System"

4/5

What do you like best about DATABASICS Time & Expense?

It is fairly user friendly and you can see the status of any report and who it is sitting with. Review collected by and hosted on G2.com.

What do you dislike about DATABASICS Time & Expense?

the organization of attachments/receipts is fairly cumbersome for many employees to keep track of Review collected by and hosted on G2.com.

Verified User in Insurance

Small-Business (50 or fewer emp.)

6/18/2018

"Very easy to use"

2.5/5

What do you like best about DATABASICS Time & Expense?

The user experience it top notch refefrt ergfrtgrtgrt rfr4ferf4 Review collected by and hosted on G2.com.

What do you dislike about DATABASICS Time & Expense?

Could add more specific features for customization of data Review collected by and hosted on G2.com.

Questions about DATABASICS Time & Expense? Ask real users or explore answers from the community

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Ask about DATABASICS Time & Expense

Guest User

What is DATABASICS Time used for?

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Last activity over 6 years ago

Why Time?

1 Upvote

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Pricing Options

Pricing provided by DATABASICS Time & Expense.

DATABASICS Time Essentials

$400.00

25 Users Per Month

View More Pricing Information

DATABASICS Time & Expense Features

Expense Reports

Ease of Creating Expense Reports

Time Tracking

Ease of Completing Timesheets

Tracking Time to Project/Task

Client Invoicing

Invoice Creation and Delivery

Electronic Payments

Project Accounting / Revenue Recognition

Mobile Time Tracking

Project Time Tracking

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Categories on G2

Time Tracking Expense Management

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DATABASICS Time & Expense Reviews & Product Details

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Pricing

DATABASICS Time Essentials

Top-Rated Alternatives

User Insights

DATABASICS Time & Expense Reviews (52)

DATABASICS Time & Expense Reviews (52)

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