[ AYOA Reviews ](https://www.g2.com/products/ayoa/reviews) [ AYOA Reviews ](https://www.g2.com/products/ayoa/reviews) # AYOA Features ##### ## Design Tools (7) Drawing Allows users to draw on the whiteboard. Marker Colors Assigns or allows users to pick different colors to designate who is drawing. Mind Mapping Provides tools that design mind maps for brainstorming sessions. Templates Provides premade templates to organize the whiteboard. Drag-and-Drop Allows users to drag and drop images, videos, links, and other content onto the whiteboard. Project Templates Pre-designed project plans that can be customized Customizable Templates Pre-designed layouts that can be customized to match preferences and requirements Show More ##### ## Communication Tools (2) Voting Offers a built-in voting system. Commenting Allows users to annotate the whiteboard or comment on specific pieces of content on it. Show More ##### ## Integrations (3) CMS Integrations Integrates with outside content management systems to save the whiteboard or pull content from. Sharing Allows users to share or export whiteboards to other software. Third-Party Integrations Set up connections to third-party platforms to improve business processes Show More ##### ## Software Offering (2) In-Browser Product is available as an in-browser application. Mobile App Product is available as a mobile application. Show More ##### ## Collaboration Tools (12) Collaborative Editing Allows multiple users to edit the mind map from different devices simultaneously. Task Management Provides built-in task assignment capability. Notes and Comments Allows users to attach comments or notes to mind maps. Whiteboard Allows multiple users to simultaneously annotate on a digital whiteboard Data Storage Management Manage and store data in a database Action Management Detailed plan including steps, milestones, assignments, and timeline needed to complete a project, strategy or goal Meeting Management Manage the process of planning and scheduling meetings, including agenda creation Assignment Management Assign issues and tasks based on availability or required skills Workflow Management Create, design and manage workflows for repetitive tasks User Management Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Deadline Management Specify or track the date/time a project, task, etc., is due for completion Content Management Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Show More ##### ## Mind Map Availability (4) File Formats Mind maps can be saved as different file types. Cloud Storage Integration Mind maps can be stored via integrations with cloud content management systems. Mobile Application Software is available on mobile devices. Third-Party Integrations Set up connections to third-party platforms to improve business processes Show More ##### ## Visual Tools (3) Styles and Themes Offers different map styles and themes that change font, color scheme, etc. Image Import Allows users to import images for use on the mind map. Custom Icons Allows users to create and use custom icons for their mind map. Show More ##### ## Task Creation (4) Creation & Assignment Create and assign tasks for individual users with details and due dates. Due Dates Set deadlines and milestones for tasks, manually or automatically (based on project templates). Drag & Drop Users can move tasks and change dependencies using drag and drop. Mass Updates Allows users to update multiple tasks at the same time, accross multiple projects. Show More ##### ## Task Management (5) Task Prioritization Set priority levels on tasks so individuals can organize their work. To-Do Lists Each user can view their list of tasks to be completed without having access to other tasks. Dependencies Define dependencies between tasks and the rules to manage them. Recurring Tasks Define recurring tasks that can be scheduled automatically at pre-defined intervals. Project Templates Pre-designed project plans that can be customized Show More ##### ## Generative AI (3) AI Text Generation Allows users to generate text based on a text prompt. AI Text Summarization Condenses long documents or text into a brief summary. Generative AI Use AI to generate content in the form of text, images, videos, etc. Show More ##### ## Agentic AI - Collaborative Whiteboard (3) Autonomous Task Execution Capability to perform complex tasks without constant human input Cross-system Integration Works across multiple software systems or databases Adaptive Learning Improves performance based on feedback and experience Show More ##### ## Agentic AI - Mind Mapping (2) Autonomous Task Execution Capability to perform complex tasks without constant human input Decision Making Makes informed choices based on available data and objectives Show More ##### ## Additional Functionality (111) Collaboration Tools Provides a channel for team members to share media files, communicate, and work together Gantt/Timeline View Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Task Tagging Add labels or tags to tasks Spreadsheet View UI looks like a spreadsheet Task Scheduling Track and manage the scheduling of tasks Search/Filter Search and filter data across systems to locate required information by entering keywords or certain criteria Email-to-Task Conversion Convert emails into tasks Project Tracking Monitor the progress of projects from start to finish Time Tracking Measure and track time including hours worked and paid time off (PTO) Sub-Task Management Split and manage tasks into individual components Task Progress Tracking Track the status and progress of tasks Third-Party Integrations Set up connections to third-party platforms to improve business processes Calendar Management Track and manage schedules and meetings via an integrated calendar Mobile Access Access software remotely via mobile devices Task Editing Edit task information and all related elements Reporting/Analytics View and track pertinent metrics to find patterns and gain insights from data Deadline Management Specify or track the date/time a project, task, etc., is due for completion API Application programming interface that allows for integration with other systems/databases Dependency Tracking Track and manage task relationships and dependencies Document Management Store, manage, and track all electronic documents in a centralized location Assignment Management Assign issues and tasks based on availability or required skills Project Planning Organize and schedule projects Task Board View UI looks like task board Workflow Management Create, design and manage workflows for repetitive tasks Activity Tracking Track and document all activities across devices, networks, and other systems Commenting/Notes Leave comments and notes on documents for others to view Resource Management Process of planning, scheduling and executing the optimal and effective use of human capital across projects Task Import Import tasks from external sources Dashboard Assembly of graphs and charts for visualizing and tracking statistics/metrics Access Controls/Permissions Define levels of authorization for access to specific files or systems Real-Time Notifications Notifications that are delivered to users as soon as an event occurs Diagramming Enables schematic data presentation through org charts, mind maps, flowcharts, and process diagrams. Multiple Projects Ability to handle several projects simultaneously Generative AI Use AI to generate content in the form of text, images, videos, etc. Strategic Planning At a high level, visualize a preferred outcome, define goals and identify specific steps to achieve them Data Visualization Graphical representation of data Activity Tracking Track and document all activities across devices, networks, and other systems Flowchart Diagram that represents an algorithm, workflow, or process Data Import/Export Import and export data to and from software applications Drag & Drop Assemble applications and processes by dragging over and arranging pre-built components Planning Tools Presentation Tools Share and present designs Tagging Attach digital tags to documents and assets for identification, search, or monitoring purposes Graphical Data Presentation Visual representation of data using various graphical elements such as charts, graphs, maps & other visual aids Ideation The creation, development, and sharing of potentially innovative new ideas Mind Maps Diagram used to organize information in a hierarchical way to show relationships Real-Time Notifications Notifications that are delivered to users as soon as an event occurs Crowdsourcing Collects information, opinions, or ideas from a group of people Idea Ranking Facilitates users voting on ideas that are presented so the most favorable ones can be highlighted and further pursued Real-Time Updates Receive system updates as soon as any changes are made Collaboration Tools Provides a channel for team members to share media files, communicate, and work together Single Sign On Allow users to access multiple services after entering their login credentials once Templates Sample files or documents that could be customized as needed or used as is Role-Based Permissions Set & manage permission levels based on user roles and restrict access to only authorized individuals Brainstorming Group collaboration to solve ideas in a productive and concentrated manner. Access Controls/Permissions Define levels of authorization for access to specific files or systems Project Planning Organize and schedule projects API Application programming interface that allows for integration with other systems/databases Org Chart Creation Create and design org charts that include an organization's structure information, contact information, illustrations, and more Version Control Track revisions and updates made to files and navigate between different versions AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Organizational Charting Diagram that shows the structure of an organization and the relationships between parts Chat/Messaging Communicate using direct chat or messages within the system Tagging Attach digital tags to documents and assets for identification, search, or monitoring purposes Visual Workflow Management Create, design, and visually represent processes within the software Task Planning Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Task Management Create, manage and track all task activities and progression Idea Management Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects Chat/Messaging Communicate using direct chat or messages within the system Real-Time Notifications Notifications that are delivered to users as soon as an event occurs Document Management Store, manage, and track all electronic documents in a centralized location Project Workflow Create, manage, or update project workflows. Template Management Create, save, and re-purpose templates for emails, forms, etc. Single Sign On Allow users to access multiple services after entering their login credentials once Whiteboard Allows multiple users to simultaneously annotate on a digital whiteboard Categorization/Grouping Organize and group data or items based on various criteria Projections Estimate or forecast of a future scenario based on the study of present trends Meeting Management Manage the process of planning and scheduling meetings, including agenda creation Mind Maps Diagram used to organize information in a hierarchical way to show relationships Video Conferencing Connect with meeting participants remotely over video Project Management Plan and coordinate all the resources, costs and time needed to execute assignments Diagramming Enables schematic data presentation through org charts, mind maps, flowcharts, and process diagrams. Collaboration Tools Provides a channel for team members to share media files, communicate, and work together Sketching and Annotation Tools Create, draw, and annotate graphical content directly within the software application Brainstorming Group collaboration to solve ideas in a productive and concentrated manner. Workflow Management Create, design and manage workflows for repetitive tasks Screen Recording Record and save a video file of what is happening on a computer screen Project Planning Organize and schedule projects Ideation The creation, development, and sharing of potentially innovative new ideas Digital Canvas Canvas that can be used to create and collaborate in person and online. Real-Time Updates Receive system updates as soon as any changes are made API Application programming interface that allows for integration with other systems/databases Commenting/Notes Leave comments and notes on documents for others to view Generative AI Use AI to generate content in the form of text, images, videos, etc. Task Scheduling Track and manage the scheduling of tasks Planning Tools Multi-Department/Project Manage the accounting and financial aspects of multiple operations and departments or ongoing projects from a single location Access Controls/Permissions Define levels of authorization for access to specific files or systems Data Import/Export Import and export data to and from software applications Version Control Track revisions and updates made to files and navigate between different versions Presentation Tools Share and present designs Document Storage Store and organize documents in a centralized system AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users File Transfer Move files across different systems or networks Presentation Streaming Broadcast live or pre-recorded presentations, including slides, videos, and multimedia content, over the internet Task Progress Tracking Track the status and progress of tasks Reporting/Analytics View and track pertinent metrics to find patterns and gain insights from data Image Library Store and manage images Content Management Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Show More ## Top-Rated Alternatives [ ![Miro](https://images.g2crowd.com/uploads/product/hd_favicon/f43d71a5c7b1abb1b7d3dfc8d3668f9b/miro.svg "Miro") Miro 4.6/5(13,509) ](https://www.g2.com/products/miro/reviews) [ ![ClickUp](https://images.g2crowd.com/uploads/product/hd_favicon/b675771627028c890e21cb68228a24e9/clickup.svg "ClickUp") ClickUp 4.6/5(13,734) ](https://www.g2.com/products/clickup/reviews) [ ![Xmind](https://images.g2crowd.com/uploads/product/hd_favicon/673ebd8e16c207494415e7ddb8f41b12/xmind.svg "Xmind") Xmind 4.5/5(465) ](https://www.g2.com/products/xmind/reviews) [ View All Alternatives ](https://www.g2.com/products/ayoa/competitors/alternatives) ## Technology Glossary Features View full feature definition View definitions of the features and discover new technology terms. [View Glossary](/glossary) [To-Do Lists](/glossary/to-do-lists) To-do lists are organized task lists that help prioritize work and boost productivity. Explore the benefits and best practices of making a to-do list. [Instant Messaging](/glossary/instant-messaging-definition) Business instant messaging software works as a communication platform for companies via a text-based messaging application. Learn how these products ease internal business communication among employees. 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