# AP Wizard Reviews
**Vendor:** Olsen Consulting  
**Category:** [Accounts Payable Automation Software](https://www.g2.com/categories/ap-automation)
## About AP Wizard
AP Wizard is Vista ERP-native accounts payable automation built specifically for construction contractors. Built by Olsen Consulting — a Trimble Viewpoint Vista specialist firm — AP Wizard layers over your existing Vista process to eliminate the manual invoice and vendor statement reconciliation work that consumes most of an AP team's day. It connects directly to your AP Outlook inbox, captures invoices and statements as they arrive, codes them at the header and line level using your team's historical patterns plus AI, and writes back to Vista's AP, Job Cost, and Purchase Order modules. What AP Wizard replaces: Manual invoice intake — invoices captured directly from your inbox; multi-invoice PDFs split automatically using OCR. Manual coding — AI-assisted header and line-level coding (GL account, job, phase, cost type, PO) that learns from your team's corrections. Manual PO matching — 2-way and 3-way matching against open POs in Vista. Manual approval routing — multi-level approval workflows configured by job, vendor, or amount threshold. Manual statement reconciliation — instant matching of vendor statements against Vista, with one-click emails to vendors for missing invoices. Manual compliance tracking — lien waiver workflows, subcontractor compliance tracking, and vendor document expiry monitoring. Manual error-checking — duplicates, missing fields, missed early-pay discounts, and tax issues flagged before posting. Audit-ready posting — full audit trail from invoice receipt to GL posting. Layers over your existing Vista process. Live in days, with about 30 minutes of IT setup. Built for construction contractors, by a Vista-specialist team.






- [View AP Wizard pricing details and edition comparison](https://www.g2.com/products/ap-wizard/reviews?section=pricing&secure%5Bexpires_at%5D=2026-06-12+05%3A22%3A20+-0500&secure%5Bsession_id%5D=89f55d6c-41d1-42c9-bb37-71c8f9de149c&secure%5Btoken%5D=ac9969c368ad22536b47b7e4abdb3dd78a5049aad230f9a496fd73e29efbc0b2&format=llm_user)

## AP Wizard Features
**Invoice Management**
- Capture
- Supplier Portal
- Repository

**Agentic AI - Accounting & Finance**
- Autonomous Task Execution

**Invoice Processing**
- Matching
- Payments
- Workflows
- Tax Compliance

**Analytics**
- Due Dates
- Benchmarking
- KPIs

**Integration**
- Accounting
- Payment Integration
- ERP

**Risk**
- Analysis
- Identification
- Scoring

**Recovery**
- Recoup
- Reporting

**Audit**
- Filters
- Post Audits
- Overpayments
- Duplicates

**Fraud**
- Vendor Checks
- Data Generation
- Monitoring

**Agentic AI - AP Automation**
- Autonomous Task Execution
- Proactive Assistance
- Decision Making

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