# Best Mileage Tracking Software - Page 4 *By [Nathan Calabrese](https://research.g2.com/insights/author/nathan-calabrese)* Mileage tracking software tracks and manages the distances traveled by employees for business purposes. This type of software is used to log miles for reimbursement and tax purposes. Mileage tracking tools are used by mobile employees such as salespeople, field service technicians, or project managers. Accountants also use mileage tracking solutions to calculate travel costs, while department managers utilize these products to review and approve expenses. Mileage tracking software can be provided as a standalone product or as a part of [travel and expense software](https://www.g2.com/categories/travel-expense). When delivered separately, mileage tracking software needs to integrate with [expense management software](https://www.g2.com/categories/expense-management). To qualify for inclusion in the Mileage Tracking category, a product must: - -Allow employees to log miles automatically - -Use location-based technology to improve tracking - -Differentiate between types of travel such as business or personal - -Include workflows for managers to approve expenses - -Provide standard and custom reimbursement programs - -Track fixed and variable costs related to travel - -Analyze costs and savings by employee, team, or company ## Top Mileage Tracking Software at a Glance | # | Product | Rating | Best For | What Users Say | |---|---------|--------|----------|----------------| | 1 | [Motus Vehicle](https://www.g2.com/products/motus-vehicle/reviews) | 4.4/5.0 (2,109 reviews) | Automated business mileage capture and reimbursement | "[Motus Vehicle: Intuitive Interface, Continuous Upgrades, and Excellent Support](https://www.g2.com/survey_responses/motus-vehicle-review-12982351)" | | 2 | [Navan (Formerly TripActions)](https://www.g2.com/products/navan-formerly-tripactions/reviews) | 4.7/5.0 (8,949 reviews) | Real-time mileage and T&E reimbursement | "[Best Corporate Travel Expense Management Softwares](https://www.g2.com/survey_responses/tripactions-review-7304880)" | | 3 | [Zoho Expense](https://www.g2.com/products/zoho-expense/reviews) | 4.5/5.0 (1,495 reviews) | GPS mileage tracking with Zoho Books sync | "[Very Helpful for Managing Daily Work Expenses, Reports and Business Activities](https://www.g2.com/survey_responses/zoho-expense-review-12819543)" | | 4 | [Everlance](https://www.g2.com/products/everlance/reviews) | 4.4/5.0 (131 reviews) | Automatic trip logging with reimbursement reporting | "[Smooth Performance and No Issues – Perfect App Experience](https://www.g2.com/survey_responses/everlance-review-11808662)" | | 5 | [Cardata](https://www.g2.com/products/cardata/reviews) | 4.3/5.0 (444 reviews) | Automated business mileage tracking with FAVR compliance | "[Seamless, Easy-to-Use App with Exceptionally Helpful Support](https://www.g2.com/survey_responses/cardata-review-12246992)" | | 6 | [Payhawk](https://www.g2.com/products/payhawk/reviews) | 4.5/5.0 (888 reviews) | Map-based mileage capture with expense automation | "[Expense submission after category selection.](https://www.g2.com/survey_responses/payhawk-review-12300037)" | | 7 | [AutoReimbursement.com](https://www.g2.com/products/autoreimbursement-com/reviews) | 4.8/5.0 (33 reviews) | FAVR mileage tracking with IRS compliance | "[Easy Employee Management](https://www.g2.com/survey_responses/autoreimbursement-com-review-13000978)" | | 8 | [Timeero](https://www.g2.com/products/timeero/reviews) | 4.8/5.0 (48 reviews) | Automatic field mileage tracking with payroll integration | "[Timeero: Intuitive, Ultra-Accurate Tracking with Excellent Customer Service](https://www.g2.com/survey_responses/timeero-review-12232461)" | | 9 | [Rydoo](https://www.g2.com/products/rydoo/reviews) | 4.4/5.0 (719 reviews) | OCR-automated mileage and receipt capture | "[Effortless Expense Management with Rydoo's Intuitive App](https://www.g2.com/survey_responses/rydoo-review-12178471)" | | 10 | [MileIQ](https://www.g2.com/products/mileiq/reviews) | 4.2/5.0 (67 reviews) | Automatic drive classification for mileage reimbursement | "[Overall Decent Platform](https://www.g2.com/survey_responses/mileiq-review-11781929)" | ## How Many Mileage Tracking Software Products Does G2 Track? **Total Products under this Category:** 53 ### Category Stats (Jun 2026) - **Average Rating**: 4.52/5 The average rating of products in this category, based on all submitted ratings - **Top Trending Product**: Dext (+0.24%) - Among all products in this category, Dext recorded the largest rating increase compared to last month *Last updated: June 27, 2026* ## How Does G2 Rank Mileage Tracking Software Products? **Why You Can Trust G2's Software Rankings:** - 30 Analysts and Data Experts - 16,200+ Authentic Reviews - 53+ Products - Unbiased Rankings G2's software rankings are built on verified user reviews, rigorous moderation, and a consistent research methodology maintained by a team of analysts and data experts. Each product is measured using the same transparent criteria, with no paid placement or vendor influence. While reviews reflect real user experiences, which can be subjective, they offer valuable insight into how software performs in the hands of professionals. Together, these inputs power the G2 Score, a standardized way to compare tools within every category. ## Which Mileage Tracking Software Is Best for Your Use Case? - **Leader:** [Motus Vehicle](https://www.g2.com/products/motus-vehicle/reviews) - **Highest Performer:** [AutoReimbursement.com](https://www.g2.com/products/autoreimbursement-com/reviews) - **Easiest to Use:** [Navan (Formerly TripActions)](https://www.g2.com/products/navan-formerly-tripactions/reviews) - **Top Trending:** [Navan (Formerly TripActions)](https://www.g2.com/products/navan-formerly-tripactions/reviews) - **Best Free Software:** [Navan (Formerly TripActions)](https://www.g2.com/products/navan-formerly-tripactions/reviews) --- **Sponsored** ### Driversnote Driversnote for Teams is a mileage tracking app built for businesses that reimburse employees for driving their personal vehicles. It combines automatic mileage tracking, structured reporting, and centralized team management in one platform — helping organizations document mileage accurately and process mileage claims more efficiently. Automatic & Flexible Mileage Tracking Driversnote can record trips automatically in the background using smartphone GPS or Bluetooth (iBeacon). Drivers do not need to manually start or stop tracking for each drive but trips can also be added or edited manually when needed. Each mileage log includes: - Date and time - Start and end locations - Distance travelled - Trip purpose - Optional notes This structure helps reduce manual logging errors and improve consistency in mileage documentation. Driversnote also supports optional odometer readings. Drivers can manually enter their vehicle’s total mileage to add an additional layer of documentation. Odometer readings may be useful in company vehicle or mixed-use scenarios, or where more detailed logbook documentation is required. Odometer entries are optional and not required for standard business mileage reimbursement workflows. Clear Categorization & Organized Logs Trips can be categorized (e.g., business or personal), helping separate reimbursable mileage from non-reimbursable driving. All mileage data is organized into structured logs designed to meet common tax documentation requirements. Reports can support payroll processing, reimbursements, and audit documentation. Reporting & Export Options Driversnote provides a web-based dashboard where submitted reports can be reviewed and managed. Admins and managers can: - View submitted reports - Filter by employee, date range, or status - Approve or reject reports - Download reports in Excel or PDF format Exported reports can be shared with payroll, accounting, or expense systems. Custom reimbursement rates and flexible reporting periods (e.g., weekly, biweekly, monthly, quarterly) can be configured to align with internal payroll processes. Team Management & Roles Driversnote supports multi-user team setups with: - Admin and manager roles - License management - Centralized billing - Team-wide reporting access Only submitted reports are visible to managers. Drivers retain control over their trip data until a report is submitted. Secure & Cross-Platform Driversnote is available on iOS, Android, and desktop. Mileage data is stored securely, and privacy controls are built into the reporting workflow. The mobile app is for drivers and the web Driversnote for Teams simplifies employee mileage tracking and mileage claims with structured reporting and centralized oversight — without the complexity of fleet telematics. [Visit website](https://www.g2.com/external_clickthroughs/record?secure%5Bad_program%5D=ppc&secure%5Bad_slot%5D=category_product_list&secure%5Bcategory_id%5D=1544&secure%5Bdisplayable_resource_id%5D=1544&secure%5Bdisplayable_resource_type%5D=Category&secure%5Bmedium%5D=sponsored&secure%5Bplacement_reason%5D=page_category&secure%5Bplacement_resource_ids%5D%5B%5D=1544&secure%5Bprioritized%5D=false&secure%5Bproduct_id%5D=131793&secure%5Bresource_id%5D=1544&secure%5Bresource_type%5D=Category&secure%5Bsource_type%5D=category_page&secure%5Bsource_url%5D=https%3A%2F%2Fwww.g2.com%2Fcategories%2Fmileage-tracking%3Fpage%3D4&secure%5Btoken%5D=31081057cb4f04af10b91fbb4e67a0af946fe9cfdf4b4fee605a2868b5919c4b&secure%5Burl%5D=https%3A%2F%2Fwww.driversnote.com%2Ffor-teams%3Futm_source%3Dg2%26utm_medium%3Dcpc%26utm_campaign%3Dg2-general&secure%5Burl_type%5D=custom_url) --- ## What Is Mileage Tracking Software? [Travel & Expense Software](https://www.g2.com/categories/travel-expense) ## What Software Categories Are Similar to Mileage Tracking Software? - [Expense Management Software](https://www.g2.com/categories/expense-management) - [Travel Management Software](https://www.g2.com/categories/travel-management) --- ## How Do You Choose the Right Mileage Tracking Software? ### What You Should Know About Mileage Tracking Software ### What is Mileage Tracking Software? Mileage tracking software enables employers of all sizes to track employees’ travel mileage, review and approve expense reports, and create other reports for taxes and deduction information. Employees can use mileage tracking software to track and input their mileage, as well as easily submit expense reports for reimbursement. In the early days of mileage tracking, a simple spreadsheet was used to track the travel date, business purpose, origin, destination, odometer readings, and miles driven. Today, mileage tracking software helps automate the tracking and submission of this data, allowing companies to have more accurate information, better reporting, and more efficient and productive employee performance. Key Benefits of Mileage Tracking Software - Automatically and accurately track mileage with GPS technology - Maintain travel logs that comply with IRS rules and standard mileage rates - Analyze costs and savings by employee, team, or company - Differentiate between business or personal travel - Easily review and approve expense reports ### Why Use Mileage Tracking Software? The main function of mileage tracking software is to simplify and automate the tracking, submission, and reporting of employees’ travel mileage. For employers, it’s important to use mileage tracking software to track costs, and ensure the correct person reviews and approves expense reports. This also allows companies to make sure employees are accurately reporting their mileage and not overspending. Most mileage tracking software uses location-based technology and GPS technology, to accurately track employees’ mileage, cutting down on manual tracking and data entry by the employees themselves. Companies also use this software to run reports that enable them to digitize their records, and analyze costs and savings by individual, team, or company. For employees, using mileage tracking software is beneficial because they can accurately track their mileage with GPS, differentiate between personal and work mileage, and electronically submit their expense reports. Using GPS, or other location-based technology, to track mileage enables a reduced chance of insufficient or erroneous data, which could slow down the submittal and approval process, and cause extra work for the employee in the long run. The ability to differentiate between personal and work mileage makes it easier for the employee to track and submit the correct mileage, without having to manually decipher what mileage is reimbursable, and what’s not. Electronic submittal capabilities allow employees to receive reimbursements quicker, and empower employees to have easier communication with the approver of their expenses. Mileage tracking software also makes it very convenient for an employee to accomplish these tasks quickly and efficiently, usually directly on their smartphone. ### Who Uses Mileage Tracking Software? Any company or organization with employees who are salespeople, field service technicians, project managers, and accountants, might use mileage tracking software. Within these organizations, both the employee and the employer can utilize mileage tracking software. Self-employed — Any self-employed person who drives anywhere for business reasons can deduct their mileage on their tax return, so properly tracking mileage creates tax savings. Every time they drive for business purposes, they can use that trip to their financial advantage by claiming the mileage deduction. Sales teams — Every employee that drives to meet a customer, or a potential client, needs to track their mileage to properly submit an expense report before they can be reimbursed. Most sales people don’t have the time or knowledge to do this manually, so it’s important to have software that can do this automatically and accurately. Field technicians — Any technician who has to drive somewhere for an installation or a repair, needs to correctly track their mileage for reimbursement. Similar to sales people, technicians don’t want to waste valuable time to manually record their mileage, or differentiate between work and personal miles driven. Therefore, a reliable mileage tracking software is necessary for them to successfully track deductible mileage. Accounting and finance teams — Any organization with the type of employees described above must review and approve those expenses, along with efficiently recording and organizing the data. An accountant or finance team would be responsible for properly reporting and analyzing this data, and mileage tracking software helps this process. ### Kinds of Mileage Tracking Software There are two types of mileage tracking software; online or cloud-based and mobile applications. It’s important to know the difference between these depending on the industry. For example, a trucking company might want a mileage tracking software that has a mobile application so their truck drivers can access their account while on the road. On the other hand, an accounting firm only needs an online tool that can be accessed from their system in the office, because they do not generally need to be out in the field amassing travel data. Online or cloud-based — Online software requires users to access the software dashboard via their website so they can see information and leverage functionality offered by the vendor. This type of interface is good for companies and employees so they can easily access a computer with internet to add and edit data, and run various reports. Mobile application — Mileage tracking mobile application software is an app designed to be downloaded and accessed on a smartphone. It gives employees the functionality to scan receipts, capture mileage using GPS capabilities, and submit expense reports, all on the go. It also gives managers the ability to review and approve expense reports, and track mileage and spending using various reports, outside of working hours and the office environment. ### Mileage Tracking Software Features Among the many advantages and features or mileage tracking software, the following are some common features typically found in this type of software. Employee reimbursement — One of the most important features of mileage tracking software is the ability to reimburse employees for the mileage they drive for work purposes. This software helps digitize and automate this process by creating and submitting expense reports with the standard mileage rate, facilitating communication between employees and managers, and finally, initiating the transfer of funds to the employee. GPS tracking — GPS, or other location-based technology, automatically detects when the user goes for a drive, and then saves routes, arrival and departure times, and miles traveled. It also ensures great accuracy of mileage logs, ensures compliance with company guidelines, and reduces manual effort needed by the employee. Mileage logging — Using the GPS features listed above, mileage tracking software saves and logs mileage, classifies the drive as either work or personal, and inputs relevant information into expense reports. This feature helps streamline the reimbursement process, reduce manual input, and maintain data integrity. Workflow for managers — Once an expense report is submitted to the approving manager, they are notified via the software, and can review the data, confirm its accuracy, communicate with the employee, and approve or deny the report. Reporting — The reporting functions of mileage tracking software benefit both employees and managers. Drivers can get a report of their current drive or a snapshot of many drives, letting them estimate how far they’ll travel and how much money they’ll be reimbursed. Employers or managers can create and view IRS-friendly reports for tax and deduction reasons, as well as review driving records to catch errors, fraud, and other unnecessary costs. ### Potential Issues with Mileage Tracking Software Smartphone data usage — A mileage tracking application uses cellular data to query street addresses, upload trip records to a server, and other small tasks that help automate mileage tracking and logging. If an employee drives a lot for work and uses the app frequently, the app could use lots of data, and if the employee doesn’t have unlimited data, they could go over their limit and incur additional fees. Also, even though GPS on a smartphone does not utilize cellular data, it is constantly running in the background which can drain the battery faster and make other apps run slower. User error — Another potential issue with using mileage tracking software is simply user error. For an app to work, it needs to be opened and running. If the user forgets to turn on the application before their trip, they will have no data recorded and logged, which can postpone and complicate the expense submittal process. Other times, the app tries to connect to a car's bluetooth so it knows that the user is in fact in a car. If the app is unable to do this, the app can become confused as to whether the users is moving or not, which can create a series of small trips rather than logging the trip in its entirety. Therefore, it’s important for the user to confirm that the software is not only on, but that it is connected properly. ### Software and Services Related to Mileage Tracking Software Mileage tracking software can be used either in tandem with or as a supplement to the following software types. [Travel management software](https://www.g2.com/categories/travel-management) — Travel management software provides users with a digital platform for planning, purchasing, and recording travel expenses. Companies will use the software to simplify purchasing decisions and centralize records of their employees’ travel expenses. Instead of using individual agents or submitting self-purchased receipts to an expense management product, users are provided with a streamlined tool for booking and automatically reporting their travel purchases. This software is related to mileage tracking software because it allows users to record travel expenses, such as mileage, and has reporting functionality as well. [Expense management software](https://www.g2.com/categories/expense-management) — Expense management software helps process, pay, and audit employee-initiated expenses. The software includes capabilities for employees to input expenses for approval through a browser or mobile application. This software simplifies and automates a business’s expense entry, streamlines review, eliminates paper trail, and reduces administrative effort. Expense management software allows administrators to have full visibility of and track employee use of business financial resources. It also analyzes overall expenses, identifies cost-saving opportunities, and controls excessive spending. Mileage tracking software sometimes needs to be integrated with expense management software for the employee to track and submit their travel mileage and input it into an expense management system.