Best Equipment Rental Software - Page 7

FleetMaster

Innovative cloud-based fleet management solutions tailored to your needs. Are you a short term, truck or long term rental company? Are you looking for a dedicated solution and an efficient way to manage your fleet of rental and lease vehicles? FleetMaster can help you in saving time and reducing costs. Plan and keep track, easily and without errors, of your vehicles and drivers. A dedicated solution developed in cooperation with industry partners specifically for your business. We believe technology can change the way we look at fleet management. Through continuous innovation we're creating a solution built for the future. FleetMaster offers more than a software tool: - Understanding of your business - Support for your growth - Close cooperation and value creation - Innovation through integrations and new technologies

Flightcase

Flightcase is event production software for AV rental, staging, lighting and live event production companies. It covers the span of a job that usually gets split across four tools: the gear catalogue, the quote, the warehouse pull, the crew, and the invoice. Quotes price themselves from your inventory, so changing a rate card does not mean retyping quotes. Lines group into sections, and a discount can apply to one line or a whole group. Send a quote and the client opens a link in a browser and approves it there, with no account to create and no PDF to lose in an email thread. An approved quote becomes the show and then the invoice with the numbers intact, which is the handoff where most setups start to drift. Inventory works from real reservations rather than a spreadsheet, so a conflict surfaces before the truck is loaded. Cases and kits price and move as a single package instead of a list of parts. Replacement values feed both the rate card and the insurance schedule. Gear leaves and returns through a scanner, checked against the actual job rather than a printed list. Crew are asked for availability in one round instead of one text message at a time, and booked crew get their own view: their calls, their call times, and the files shared with them, and nothing else about the job. Clients and crew never need a paid seat. Also handles sub-rentals, dry hire with security holds, a production calendar with soft holds for work that has not confirmed yet, call sheets, deposit invoicing and card payments. Free plan for solo operators. Team at $39/month, Pro at $99/month, additional seats $5/month. Currently in open beta.

FocalPoint Software

FocalPoint Rental Software handles all operations for your rental store. FocalPoint Software is built to grow with your business and works with all types of inventory, including: equipment, heavy machinery, homeowner items, tools, construction equipment, party supplies, event rentals and more. FocalPoint is used by over 1,000 rental stores across the United States and Canada, our team is made up of rental industry veterans, and we offer best-in-class support for our software. Request a demonstration to see how FocalPoint can drive your rental business forward!

Fullup

Maximize the potential of your rental business with Fullup, the leading SaaS platform crafted to enhance efficiency and expand your digital footprint. Fullup offers an advanced website builder seamlessly integrated with OpenAI's ChatGPT, enabling your website to deliver personalized, engaging content that captures your audience. Efficiently manage multiple rental locations with ease, and captivate your customers with a smooth online booking system that simplifies the rental process. Fullup’s comprehensive inventory management tools ensure you have full control over your stock, reducing overhead and increasing profitability. Streamline your workflow with our intuitive document handling and e-signature features, and maintain constant connection with your clients through a customizable email builder. Designed for scalability, Fullup is the perfect solution for rental businesses looking to elevate their operations and achieve significant growth. Enhance your operational capabilities further with Fullup’s robust webhooks and extensive API integrations, allowing you to connect seamlessly with third-party services and extend your system's functionality. Experience operational excellence and superior customer satisfaction with Fullup — your ultimate tool for rental business success.

GearDash

GearDash is shop management software for specialty repair and rental businesses: bike shops, ski and snowboard shops, music stores, skate sharpening services, dive shops, and kayak and canoe liveries. It runs the parts of the day that generic point-of-sale systems miss — the repair bench, the rental fleet, and the customer communication in between. Customers check themselves in by scanning a QR code or using an in-store kiosk, so the counter line disappears and every job starts with clean, complete information. Work flows into a live repair queue that the whole team sees in real time, with optional workflow stations for shops that move gear bench to bench. When a job is finished, the customer automatically gets a text that their gear is ready, and two-way SmartMessaging lets staff answer questions or get approval for additional work without picking up the phone. On the rental side, GearDash manages packages, fleet quantities, barcoded equipment, and returns with damage photos that attach to the equipment's maintenance history. The online booking page gives customers an availability calendar with live pricing, prepayment or deposits, promo codes, gift cards, and launch-time selection — with no customer booking fees, ever. Reservations flow straight into the same queue the shop already works, and bookings appear in the GearDash mobile app for iOS and Android, so an owner can see who is coming, who has paid, and handle no-shows or cancellations from anywhere. GearDash also covers estimates and invoices with remote payment through Stripe or the shop's own Square account, staff scheduling with a time clock and payroll-ready timesheets, post-service surveys, email and text marketing with proper opt-in handling, and receipt, label, and claim-check printing. Pricing is simple: $69 per month for a single module or $99 per month for repairs and rentals together, with 1,000 customer texts included monthly, a 7-day free trial, and white-glove setup included. GearDash is built and supported in the United States and Canada for shops that want big-retailer capability without big-retailer complexity.

GearTrack

GearTrack is an online Equipment Management system that allows administrators to rent, check out and reserve equipment, with the additional option of allowing Online Reservations by their clients.

GEARTRACK

getrenta

Outdoor rental software built for your business.

Golova

Golova.ai is the ultimate all-in-one cloud platform designed for rental businesses in events, equipment, construction, and production. It simplifies inventory management, automates workflows, and enables seamless team collaboration. With real-time tracking, advanced analytics, and AI features like Rider Assistant, Golova.ai helps companies make data-driven decisions, reduce errors, and streamline operations. Its scalable, flexible solution supports everything from equipment rental and logistics to venue and technician coordination, making it ideal for growing businesses.

Growrental

harmony

Hire It Out

Hire It Out is enterprise-grade hire management software purpose-built for Australian equipment, event, and temporary fencing hire businesses. Developed in partnership with leading hire and event companies, it brings quoting, asset management, scheduling, servicing, and invoicing together in one powerful cloud platform - helping ambitious hire businesses operate smarter, deliver faster, and scale with confidence. As a fully cloud-based platform, it gives your team real-time access to jobs, assets, and customer information from the depot, the field, or the office, so nothing gets lost between departments. Sophisticated sales and quoting tools handle even the most complex hire pricing, from multi-period rates and bundled equipment to seamless asset sales and automated documentation. A straightforward asset management solution lets you maintain, update, service, test, and track every asset through its full lifecycle, while customisable reporting adapts to the unique needs of your business, giving owners and operators clear visibility over performance, utilisation, and profitability at every stage. Choose Hire It Out Universal for a comprehensive solution with a best-in-class event manager, built-in marketing tools, and scalable Microsoft SQL Server infrastructure - or Hire It Out Temporary Fencing and Structures, designed specifically for the temporary structures and event hire industry. Both integrate seamlessly with Xero and MYOB, giving you a cost-effective, all-in-one platform tailored to your operations. Whether you're managing a small fleet or a large-scale hire operation across multiple locations, Hire It Out provides the tools and infrastructure to support sustainable, long-term growth, backed by a platform built with real hire businesses at its core.

HireLogic

Manage every piece of your hire or rental equipment the way you want to with our flexible stock tracking, from booking right through to invoicing and payment.

HirePOS

HireYard

Running a hire business means more than taking bookings. You're keeping equipment maintained, pricing jobs so they make sense, juggling everything from a two-hour hire to a six-month plant contract. Works across construction and trade hire — excavators, plate compactors, generators, trailers — and leisure rental like jet skis, kayaks and ski gear. Run daily hire and hourly hire on the same fleet, no separate systems. Set rates per asset, category, or fleet-wide, with weekend packages and minimum hire periods. Hourly bookings automatically cap at your day rate, so nobody gets a confusing invoice. Track service intervals and inspections per asset with automatic reminders — useful for WHS and operator-licence requirements, not just an oil change. Zapier connects your apps, customers, and asset data to your accounting software, CRM, or marketing tools. Double-bookings aren't possible, whether it's one excavator or fifty kayaks.