Quadient Accounts Payable Automation by Beanworks Reviews & Product Details

I use Quadient Accounts Payable Automation by Beanworks for processing AP invoices. It efficiently captures invoice data and provides a streamlined piece of software for approvals from multiple individuals. The user interface is visually appealing and simple to use. It offers us the ability to see the invoice image and coding fields at the same time, without the need to open any external attachments. It syncs with Sage50 desktop and Quickbooks online. Setting up approval channels is the most complicated part, but having a couple of flow charts to reference is very helpful. Review collected by and hosted on G2.com.

I'm finding difficulty getting it set up properly with QuickBooks online. The app could be more full-featured, but works well for approvers. Review collected by and hosted on G2.com.

I love using Quadient Accounts Payable Automation by Beanworks for automating our accounts payable processes, from invoice receipt to payment processing, which streamlines our operations and saves valuable time. The ability to set up approval channels at the beginning of the process is something I particularly like as it allows everything to flow through seamlessly afterward. Additionally, the facility to designate alternate approvers when someone is away adds great flexibility and ensures the continuity of our workflows. Review collected by and hosted on G2.com.

I dislike the lag in the approval process, as having multiple approvers like for invoices and payments can result in it taking 5-7 days to approve an invoice, which is not ideal. The delay is partly due to the system taking a day to update, so if you approve today, it doesn't move to the next approver until tomorrow, delaying the process. Although we can set it up to receive notifications for invoices needing approval, managers are hesitant to receive multiple emails, as it takes up time. Additionally, the initial setup process could be improved because of delays and unforeseen issues encountered during implementation. Furthermore, there are integration issues with QuickBooks linking. Review collected by and hosted on G2.com.

It has simplified our payables process, especially with regards to the approval process, having approvals built into the system is much more convenient. I also like that you can see the whole workflow of an invoice, and are able to add comments and see the audit trail of everything. Review collected by and hosted on G2.com.

The implementation period took a really long time as we have a lot of legal entities. The process to enroll Cambridge, the 3rd party that processes EFTs, took months of back and forth with a lot of questions. This onboarding process was brushed over by the sales team who said it would be up an running within 1 month. In reality it took almost 6 months to be able to start processing EFTs with the system. Review collected by and hosted on G2.com.

I have been using Quadient Accounts Payable Automation by Beanworks for about three years, and it has proven to be extremely efficient for processing invoices, purchase orders, and expenses. The tool has significantly streamlined our processes, reducing the time required and enhancing overall efficiency. The setup was smooth with the help of a dedicated success manager who was very helpful, answering all our questions and facilitating a good start. I also appreciate that we haven't experienced any major problems with it, making it a very reliable tool in our operations. The usefulness and efficiency of Quadient Accounts Payable Automation by Beanworks are some of the main reasons I would consider purchasing it again. Review collected by and hosted on G2.com.

I would change some features in the expenses module, especially the mileage calculator. It should be a feature in the expenses module. Review collected by and hosted on G2.com.

I really appreciate how Quadient Accounts Payable Automation by Beanworks utilizes AI to capture all relevant invoice information and inputs it directly into Sage. This feature eliminates the need for manual entry, which is a huge time-saver and frees up capacity for other tasks. Additionally, I love how the software reduces the administrative burden and improves the approvals process, making it much more streamlined and efficient. The initial setup was straightforward and easy, which made the transition to using this tool smooth and hassle-free. Overall, these features significantly enhance productivity and efficiency in managing accounts payable processes. Review collected by and hosted on G2.com.

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This tool has significantly reduced the amount of manual work required and has improved transparency throughout the entire AP process. I appreciate how it eliminates the need for manual data entry by automatically capturing both header and line-item information from invoices. This has saved me time and helped minimize the risk of errors during data entry. Review collected by and hosted on G2.com.

While the interface is mostly user-friendly, learning to use advanced features such as multi-level approvals or PO matching can take additional training or support. I figured out most of the features through trial and error, as customer service was unable to provide answers. The customer service support is not prompt and could benefit from improvements in follow-up. Review collected by and hosted on G2.com.

One of the most impressive aspects of Quadient AP Automation is its user-friendly interface and efficient workflow. The platform makes the invoice approval process much simpler, allowing users to easily track, manage, and approve invoices from any location. Additionally, it offers real-time visibility into invoice status, which is extremely useful for facilitating collaboration between departments. Review collected by and hosted on G2.com.

One issue I’ve faced is with the filter functionality—it isn’t very intuitive. Filters remain active between sessions, so if you forget to clear them, you could unintentionally review outdated or incomplete data. In addition, downloading invoices can sometimes be troublesome. The process isn’t always seamless, and there have been occasions when downloads either fail or take longer than they should. Enhancing the reliability and overall user experience of these features would significantly improve the product. Review collected by and hosted on G2.com.

I really appreciate how Quadient Accounts Payable Automation by Beanworks streamlines our accounts payable process, making it much easier to manage expenses efficiently. The software makes entering and coding invoices very simple and time-saving, which greatly enhances our operational efficiency. I also enjoy how seamlessly it syncs with Sage 100, ensuring that our workflow remains consistent and uninterrupted. The ease of initial setup was particularly impressive, allowing us to get started smoothly without any complications. Overall, it effectively reduces the complexity associated with managing accounts payable, providing a user-friendly experience. Review collected by and hosted on G2.com.

I wish it could automate coding per account number for each vendor and automate percentages for each department. Review collected by and hosted on G2.com.

We process over 15,000 invoices monthly, and Beanworks has streamlined every step of the workflow with impressive efficiency. Its seamless integration with Sage Intacct eliminated manual entry, reduced errors, and significantly improved our approval turnaround time. The platform is intuitive, scalable, and built for growth—an essential tool for any high-volume finance team. Review collected by and hosted on G2.com.

We were unable to utilize Beanworks’ payment module due to our need to support EDI invoice processing. Not all invoices could be routed through Beanworks, which created limitations in achieving full end-to-end automation. That said, this was more a reflection of our internal system constraints than a shortcoming of the platform itself. Review collected by and hosted on G2.com.

Beanworks is one of the best accounts payable and expense management tools I’ve ever used. It’s incredibly user-friendly, intuitive, and streamlines workflows effortlessly. The platform is both powerful and easy to navigate, making it a pleasure to work with.

I strongly recommend Beanworks to any organization looking for a reliable, efficient, and hassle-free AP solution. It’s a game-changer!

Seamless Implementation: Onboarding was smooth and well-supported.

QBO Integration: Works flawlessly with QuickBooks Online—no sync issues.

Responsive Support: The customer service team is quick to resolve questions or concerns. Review collected by and hosted on G2.com.

Expense Management for Reimbursements: The employee reimbursement process is cumbersome, requiring too many steps to submit expenses. A simplified, more user-friendly design would greatly improve this feature.

Despite this drawback, I still strongly recommend Beanworks for its AP strengths and overall reliability. With some refinements to the expense module, it could be a near-perfect solution! Review collected by and hosted on G2.com.