EventPilot Reviews & Product Details

ATIV Software supplies the leading mobile conference platform for large scientific and medical meetings. Their EventPilot meeting platform is designed for complex conferences like the American Heart Association and the North American Ornithological Conference. The platform offers a content library to host ePosters or automate the collection of video recordings. It is easy for non-technical participants to access and use. You can off-load some of the work for your team by collecting posters, pre-recorded videos, and links through a speaker portal. What sets ATIV Software apart is that its EventPilot meeting platform covers all types of events from virtual to hybrid to onsite. A scientific online planner allows remote attendees to participate from their computers while native mobile apps help onsite attendees or remote attendees at work to plan their day and interact with your program. With a seamless connection between computers and mobile devices, attendees can schedule their itineraries on one type of device and attend on another without changing platforms. In addition, the EventPilot meeting platform is designed to facilitate posters, abstracts, and embargoed information typically found at scientific and medical conferences. A discussion feature on each poster session connects attendees with the researchers before, during, and after a poster is presented and allows remote attendees to contribute across time zones. From its beginnings in 2010, ATIV Software is a virtual company… all team members are remote and are very familiar with virtual technology. Using the knowledge gained from working remotely, ATIV Software continuously incorporates elements needed for virtual and hybrid conferences. Speakers and attendees can join virtually from anywhere in the world. Not only does ATIV Software provide a central hub that attendees are impressed by, using their platform promotes green meetings with fewer printed programs — eventually making paperless events possible.

Seller

ATIV Software

Discussions

EventPilot Community

Languages Supported

German, English, French, Portuguese, Spanish

Overview by

Silke Fleischer, Medical Meeting Apps (ATIV Software - EventPilot Conference Apps for large scientific, medical, and technical meetings)

Value at a Glance

Averages based on real user reviews.

Time to Implement

3 months

View More Pricing Information

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EventPilot Media

EventPilot Demo - EventPilot sample home page

The EventPilot conference app offers unmatched event branding options and includes the most innovative Home screen approach in the industry.

The EventPilot landing page can be truly customizable and unique to your event.

The EventPilot conference app dynamically displays banner messages, uses a dashboard approach, or shows sponsor ads during premium time slots.

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Verified User in Non-Profit Organization Management

Small-Business (50 or fewer emp.)

1/9/2026

"Highly Configurable and User-Friendly Conference App with Excellent Support"

5/5

What do you like best about EventPilot?

The product is highly configurable and easy to use. The EP staff do a great job of assisting and walking through getting your data, maps, and other information into the app, making this product easy for technical and non-technical teams to have a high-quality conference app. Review collected by and hosted on G2.com.

What do you dislike about EventPilot?

While a lot of features are highly configurable, things that are outside of the configurable realm are either difficult (paid development time) or impossible to change. While this helps control costs and experience, you should know that the experience will work for your users, as that experience may not be changeable. Review collected by and hosted on G2.com.

Verified User in Media Production

Small-Business (50 or fewer emp.)

1/6/2025

"Excellent service and user friendly!"

5/5

What do you like best about EventPilot?

EventPilot is so user friendly. Using EventPilot for a major convention for the past several years has been such an important and effective tool. Our attendees can navigate our conference sessions, workshops, special events and get all the information for events with ease . A great tool for major changes throughout the convention. Love all the apps.

But what makes it so very special is the service , training, expertise and patience of Mike Fenn! What a true joy to work with . He makes the EventPilot experience wonderful! Review collected by and hosted on G2.com.

What do you dislike about EventPilot?

No downsides to EventPilot for me. Great tool! Review collected by and hosted on G2.com.

Tara S.

Executive Director

Small-Business (50 or fewer emp.)

1/8/2024

"EventPilot App was great!"

4.5/5

What do you like best about EventPilot?

We started using the EventPilot app in 2022 and were pleasantly suprised at how easy it was to use, how good the customer service experience was and how much our attendees enjoyed using it. It's rare to have a good looking app that operates well on both the client and attendee side. Review collected by and hosted on G2.com.

What do you dislike about EventPilot?

Other than not having a custom app for our organization (users have to download the EventPilot app and then find our conference within the EventPilot app), there's no downside. Review collected by and hosted on G2.com.

Yvonne T.

Small-Business (50 or fewer emp.)

11/23/2020

"The Pivot"

5/5

What do you like best about EventPilot?

EventPilot was there to provide a solid, powerful, cost effective infrastructure and the needed support to help us quickly pivot our meetings to a virtual platform. The seamless integration with our mobile app/desktop planner, registration and programming software, allowed us to move fast, even with our very limited knowledge and experience in the virtual realm. The EventPilot team was there to provide guidance every step of the way, making us look good and as though we were on top of our game to our attendees and community. Review collected by and hosted on G2.com.

What do you dislike about EventPilot?

There were no downsides to using EventPilot. This was not a flawless process as it was new to us all. Any bumps in the road or problems we faced were quickly addressed, and we were in regular communication, quickly and openly discussing and resolving any issues. Review collected by and hosted on G2.com.

Wendi T.

Enterprise (> 1000 emp.)

9/26/2018

"Solid product chock full of features, great team to partner with"

4.5/5

What do you like best about EventPilot?

The support we receive from the EventPilot (ATIV Software) team - very responsive! The EventPilot team understands our needs and the needs of our conference attendees. Most appreciated is when suggestions are offered to really make the app “sing.” It complements the overall conference experience in a meaningful way. Also, EventPilot integrates well with our 3rd party vendors Review collected by and hosted on G2.com.

What do you dislike about EventPilot?

Rather than dislikes, I prefer to call these wish list items:

- An html editing solution for populating general information in the CMS that is more user friendly.

- A better solution for rating sessions.

- When results come back from a search, have the search term highlighted with a yellow background within each of the results. Review collected by and hosted on G2.com.

Recommendations to others considering EventPilot:

This product can manage large amounts of data/content for a large conference (6,000) such as ours. The product has a lot of features to choose from. Strong team to work with. Review collected by and hosted on G2.com.

What problems is EventPilot solving and how is that benefiting you?

Our attendees have become increasingly more reliant on the information we provide in the app based on the number of downloads and statistics of individual sections in the app thus decreasing our need for printed materials. It’s a must have for any conference! Review collected by and hosted on G2.com.

Kim P.

Small-Business (50 or fewer emp.)

9/12/2018

"Great event app and even better service"

5/5

What do you like best about EventPilot?

The service we receive from EventPilot is superb. Our account manager, Valerie, is fantastic. She is quick to respond and come up with solutions to any troubleshooting we come across. As for the app itself, it is intuitive and easy to use. The CMS is easy to learn and navigate, as well as viewing reports. Review collected by and hosted on G2.com.

What do you dislike about EventPilot?

There are few things I dislike about EventPilot or the app. I wish there were some more sponsorship opportunities, but we are more than able to utilize what is offered and our exhibitors are happy with what is offered. Review collected by and hosted on G2.com.

Recommendations to others considering EventPilot:

I have been at my current company for 3 years, and EventPilot has been the company vendor since before my time, beginning in 2012. We switched to a different vendor for 1 year and immediately came back after a very disappointing experience. If you think there is a function the app cannot do, simply ask. EventPilot has gone above and beyond to make our app work with our data and has fulfilled special requests. Review collected by and hosted on G2.com.

What problems is EventPilot solving and how is that benefiting you?

The cost saving of having an app, as opposed to printing final program materials, is huge. Additionally, the app is more interactive and easy to use for attendees. It is also a great communication tool in case of an emergency or schedule change. Review collected by and hosted on G2.com.

Verified User in Non-Profit Organization Management

Mid-Market (51-1000 emp.)

10/9/2018

"Powerful, User Friendly App that manages large amounts of data"

4.5/5

What do you like best about EventPilot?

- ATIV team is easy to work with and are responsive to issues presented

- APP is very flexible and can handle large amounts of data from the backend CMS

- New features are consistently being added/enhanced

- Onsite, users love the APP. It is the main "Go to" tool Review collected by and hosted on G2.com.

What do you dislike about EventPilot?

- Nothing there to dislike, but wish there was a way for users to force updates of the data. Sometimes they are on old versions, and not always easy to get the APP updated.

- If somebody opens up a presentation and makes edits, and a newer version of the file is available, the APP won't have the latest, because the file is marked as "edited". Again, not a big deal Review collected by and hosted on G2.com.

Recommendations to others considering EventPilot:

Would highly recommend for anybody managing Science, Technology, or non profit meetings. Review collected by and hosted on G2.com.

What problems is EventPilot solving and how is that benefiting you?

The mobile app is used for our annual meeting and it has become the "go to" tool for our attendees. Would recommend to any scientific/medical meeting. We have been using for 5 years now and our attendees are very happy. They can create itineraries, stream sessions, download presentations, and several more benefits Review collected by and hosted on G2.com.

Yimang C.

Information Technology System Manager

Mid-Market (51-1000 emp.)

9/24/2018

"Excellent Platform and Features"

5/5

What do you like best about EventPilot?

1. Guidance and support from ATIV Software (the company behind EventPilot)

2. Flexible and rich features of the platform

3. Integration with third party vendors such as A2Z

4. Customer Success Manager (in my case Valerie) always tries to find ways to make app the way we want while not incurring additional cost

5. Stay up to date and keep releasing new features Review collected by and hosted on G2.com.

What do you dislike about EventPilot?

None so far in the platform and support. But if I have to name one thing , who does not like additional discount? Review collected by and hosted on G2.com.

Recommendations to others considering EventPilot:

Has capacity to handle large audience and the platform provides great search and filter features which are probably the best among all scientific meeting mobile app providers out there. Review collected by and hosted on G2.com.

What problems is EventPilot solving and how is that benefiting you?

The mobile app is for our annual meeting and it has become a must-have for any organization that organizes a scientific meeting nowadays. We have EventPilot has provided a solid product and our attendees have been very happy with it. We have been using EventPilot for 5 years now, the app definitely has brought value to our meeting. Review collected by and hosted on G2.com.

Vanessa V.

WE Local Senior Manager, Marketing and Events

Non-Profit Organization Management

Small-Business (50 or fewer emp.)

9/17/2018

"Mobile App Made Simple"

5/5

What do you like best about EventPilot?

The "Knowledge Base" has *all* the answers to questions on where to find information. I absolutely love it. It's also very well organized so that's great. In addition, anyone can learn how to use this platform in minutes. And if they have a question, cue knowledge base. Review collected by and hosted on G2.com.

What do you dislike about EventPilot?

As I think about the platform and interactions with employees, nothing is coming to mind for what I dislike. Review collected by and hosted on G2.com.

Verified User in Non-Profit Organization Management

Mid-Market (51-1000 emp.)

10/3/2018

"Most Reliable App We've Had"

5/5

What do you like best about EventPilot?

The app is clean and very easy to navigate. The CMS is easy to navigate on our end and when updates happen in the live app, attendees can choose to update now or update later, which is a great feature to have when there are so many attendees using the wifi at the same time! Review collected by and hosted on G2.com.

What do you dislike about EventPilot?

There is a lot of Google Spreadsheets usage and building out the info pages takes quite a bit of time, especially the first time around. This process can be improved but it's easy to use. Review collected by and hosted on G2.com.

Recommendations to others considering EventPilot:

Start at least 6 months in advance the first year. There is a lot to go through, with any app company, and it's best to understand the system in advance to troubleshoot before you're super busy! Review collected by and hosted on G2.com.

What problems is EventPilot solving and how is that benefiting you?

We are finally moving towards getting rid of our big printed Final Program. The information is usually outdated by the time the meeting comes around and now that our app is more reliable, we are seeing higher adoptions in the app. Review collected by and hosted on G2.com.

Response from Silke Fleischer, Medical Meeting Apps of EventPilot

edit

Thank you for the feedback and we have good news for you: We have updated several CMS features including the info page, which can now be created with simple point and click via the CMS.