[ Clubworx Reviews ](https://www.g2.com/products/clubworx-2023-12-07/reviews) [ Clubworx Reviews ](https://www.g2.com/products/clubworx-2023-12-07/reviews) # Clubworx Features ##### ## Class Management (11) Class Scheduling Create and manage class schedules as well as the ability for students to sign up for their preferred class times. Belt Tracking Track student progress towards their next belt, including specific milestones and room for notes. Attendance Tracking Tracks class attendance for each individual student. Automated Scheduling Automatically create schedules based on business needs or employee availability and qualifications Facility Scheduling Schedule facilities, such as athletic fields, venues, and convention centers based on their availability Event Scheduling Plan an event's time and location Self-Service Portals Allows students to register for classes on their own via web forms or portals, and manage all their classes. Scheduling Automates class schedules and updates enrollment, while keeping staff and students aware of changes. Communications Allows staff to communicate with students via email or text; also automates reminders and confirmations for students' preferred communication channel. Recitals and Events Supports recital and event management for showcasing student progress. Facility Scheduling Schedule facilities, such as athletic fields, venues, and convention centers based on their availability Show More ##### ## Administration (8) Customer Database A collection of customer information such as contact details, demographics, previous interactions, etc. Online Portal A portal for students to access and change their information, make payments, or schedule classes. Payments The ability to accept online payments for classes or equipment, store payment information, or set up recurring payments. Member Communication Contact members listed in the database through email, SMS, social, phone, etc. Marketing Tools Creates marketing materials or marketing campaigns using social media or web campaigns. Email Marketing Create and send email blasts/campaigns Student Management Database of students to track personal information of individuals and families Client Portal Private online space that lets businesses securely share documents and provide information access to clients Show More ##### ## Billing & Revenue - Gym Management (2) Automated Collections Automates monthly billing for memberships, and assists with collecting fees for late payments or cancellations. Merchandise Sales Provides tools to process apparell purchases online or on-site. Show More ##### ## Membership - Gym Management (24) Contract Creation Generates contracts and related waivers for new members to sign. Lead Management Manages individuals at every stage of the sales pipeline for membership acquisition. Online Member Portal Allows members to create online profiles and manage their memberships, classes, and benefits. Performance Tracking Allows members to log personal fitness goals and progress in a profile, and you can monitor clientele to tailor outreach for personal training. Marketing Tools Provides tools to reach your audience by email or text for membership offers, classes, or personal training. Registration Management Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. Attendance Management Manage attendance for classes, shifts, meetings, or events Waiver Management Process of collecting, storing, and tracking signed waivers to reduce liability and inform participants of risks Membership Management Database of members to track personal information of individuals and families Community Management Enable students, customers or employees to engage with each other in a particular space online or offline Booking Management Create, update, and manage bookings, itineraries, and reservations Instructor Management Manage the instructor/teacher's schedule, tasks, responsibilities Visitor Management Allow organizations to streamline the check-in process for visitors. Calendar Management Track and manage schedules and meetings via an integrated calendar Staff Management Schedule shifts for staff/employees, track hours worked, and manage staff payroll Email Campaign Management Plan, execute, and analyze email marketing campaigns Client Portal Private online space that lets businesses securely share documents and provide information access to clients Attendance Tracking Track the attendance of specific individuals or groups Event Management Schedule and manage the logistics of activities and other gatherings Discount Management Track products that are for sale at a reduced price or part of coupon promotions Appointment Management Manage various aspects of appointments including booking, rescheduling, canceling Client Management Manage contact details and communication with clients Capacity Management Monitor service demand and performance to plan for adequate resources that meet business needs Self Service Portal Online portal through which end users can access the system, manage tasks, or obtain information Show More ##### ## Facility Management - Gym Management (5) Scheduling & Reservations Manage reservations for classes, programs, and personal training to inform staff coverage. Payroll Allows you to track staff clock-in and clock-out hours, and any tips or commissions earned. Group Scheduling Automatically find mutually available meeting time slots across multiple calendars Facility Scheduling Schedule facilities, such as athletic fields, venues, and convention centers based on their availability Class Scheduling Schedule in-person or online classes Show More ##### ## Data & Reporting - Gym Management (4) Data Collection Record multiple data points, including membership retention and churn, class attendance, administrative costs. Reports & Dashboards Organize data in customized formats for viewing. Generate reports to observe business trends over time. Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Customizable Reports Alter the layout and content of reports Show More ##### ## Business Management (18) Staff Management Tracks staff hours and pay, and helps organize staff schedules for class assignments. Payroll Supports payroll and time tracking for staff wages. Analytics and Reporting Tracks KPIs, such as monthly revenue and class attendance. Billing and Invoicing Generates electronic invoices and bills, and applies fees to student accounts to track amount owed. Calendar Management Track and manage schedules and meetings via an integrated calendar Booking Management Create, update, and manage bookings, itineraries, and reservations Class Management Create and schedule group classes, recurring appointments, and private sessions, etc. Costume Management Designing, storing and cataloging costumes with client information, including assignments, sizes and prices Client Management Manage contact details and communication with clients Inventory Management Track and manage inventory levels to maintain proper supply Event Management Schedule and manage the logistics of activities and other gatherings Discount Management Track products that are for sale at a reduced price or part of coupon promotions Recurring/Subscription Billing Automated process of charging customers at regular intervals for repeated access or use of a product or service Attendance Management Manage attendance for classes, shifts, meetings, or events Task Management Create, manage and track all task activities and progression Membership Management Database of members to track personal information of individuals and families Registration Management Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. Appointment Management Manage various aspects of appointments including booking, rescheduling, canceling Show More ##### ## Client Manangement (3) Personalization Supports custom filtering and segmenting of student profiles to target specific personas for deals or class promotion. Mobile App Provides a mobile app for students and clients to access account details, schedules, and other self-service tools. Student Profiles Offers accounts or profiles for students and clients to store all relevant information, and update as needed. Show More ##### ## Integrations (2) Marketing Platforms Integrates with dedicated marketing platforms to support email and social media outreach. Point of Sale (POS) Systems Integrates with POS software and hardware to support on-site sales and payments, and track inventory. Show More ##### ## Agentic AI - Gym Management (7) Autonomous Task Execution Capability to perform complex tasks without constant human input Multi-step Planning Ability to break down and plan multi-step processes Cross-system Integration Works across multiple software systems or databases Proactive Assistance Anticipates needs and offers suggestions without prompting Third-Party Integrations Set up connections to third-party platforms to improve business processes Website Integration Seamlessly integrates with 3rd party websites Social Media Integration Integrate with social media platforms such as Facebook, Twitter, LinkedIn, etc. Show More ##### ## Additional Functionality (105) Marketing Automation Automate workflows and trigger campaigns based on customer actions Fitness Plan Create custom workout plans for your clients based on their specific goals Customer Database A collection of customer information such as contact details, demographics, previous interactions, etc. Mobile Booking Make reservations on the go through a mobile device Point of Sale (POS) Accept and process customer payments for products or services using hardware and software SMS Messaging Send messages via SMS Push Notifications Trigger clickable pop-up messages Online Booking Book meetings and appointments through a website or digital platform CRM Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Access Controls/Permissions Define levels of authorization for access to specific files or systems Reporting/Analytics View and track pertinent metrics to find patterns and gain insights from data For Gyms Intended for sports & fitness gyms Customer Engagement Initiate interactions with customers by proactively starting conversations or providing informational content Payment Processing Accept, record, and reconcile financial transactions Mobile Access Access software remotely via mobile devices Generative AI Use AI to generate content in the form of text, images, videos, etc. Online Registration Real-time registration over the web Class Registration Online registration for classes Multi-Location Manage and support multiple locations Customizable Templates Pre-designed layouts that can be customized to match preferences and requirements Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Rewards Program Point or incentive based programs loyalty programs designed to increase customer engagement Online Payments Accept and process online payment transactions Customizable Forms Customize contracts and forms to collect specific information For Yoga/Pilates Studios Designed for yoga and pilates studios Reminders Timed notification for any upcoming task, deadline, appointment, or activity Reporting & Statistics Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Credit Card Processing Accept and process credit card transactions Event Calendar A list of events with their respective dates Mobile Alerts Notifications via mobile devices API Application programming interface that allows for integration with other systems/databases Data Import/Export Import and export data to and from software applications Customizable Branding Add customized logos and colors to align with company branding Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Third-Party Integrations Set up connections to third-party platforms to improve business processes Online Registration Real-time registration over the web Reporting/Analytics View and track pertinent metrics to find patterns and gain insights from data For Dance Studios Designed for dance studios AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Multi-Location Manage and support multiple locations Customizable Branding Add customized logos and colors to align with company branding Online Payments Accept and process online payment transactions Credit Card Processing Accept and process credit card transactions Point of Sale (POS) Accept and process customer payments for products or services using hardware and software Attendance Tracking Track the attendance of specific individuals or groups Customizable Reports Alter the layout and content of reports Generative AI Use AI to generate content in the form of text, images, videos, etc. API Application programming interface that allows for integration with other systems/databases Reminders Timed notification for any upcoming task, deadline, appointment, or activity SMS Messaging Send messages via SMS Customizable Forms Customize contracts and forms to collect specific information Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Customer Database A collection of customer information such as contact details, demographics, previous interactions, etc. Customizable Templates Pre-designed layouts that can be customized to match preferences and requirements Marketing Automation Automate workflows and trigger campaigns based on customer actions Rewards Program Point or incentive based programs loyalty programs designed to increase customer engagement For Yoga/Pilates Studios Designed for yoga and pilates studios Reporting & Statistics Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Event Calendar A list of events with their respective dates Mobile Alerts Notifications via mobile devices Data Import/Export Import and export data to and from software applications Website Integration Seamlessly integrates with 3rd party websites Social Media Integration Integrate with social media platforms such as Facebook, Twitter, LinkedIn, etc. Online Booking Book meetings and appointments through a website or digital platform Website Integration Seamlessly integrates with 3rd party websites Registration Management Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. Customer Accounts Record customer information, purchase history, and other notes Belt Ranking Classification Upload belt statuses and badges to student accounts SMS Messaging Send messages via SMS Reminders Timed notification for any upcoming task, deadline, appointment, or activity Calendar Management Track and manage schedules and meetings via an integrated calendar Class Management Create and schedule group classes, recurring appointments, and private sessions, etc. For Martial Arts For martial arts classes and studios Attendance Management Manage attendance for classes, shifts, meetings, or events Client Management Manage contact details and communication with clients Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Reporting & Statistics Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Inventory Management Track and manage inventory levels to maintain proper supply Contract/License Management Track, store, and access client contracts or licenses Event Calendar A list of events with their respective dates Customizable Reports Alter the layout and content of reports Template Management Create, save, and re-purpose templates for emails, forms, etc. Recurring/Subscription Billing Automated process of charging customers at regular intervals for repeated access or use of a product or service Customizable Branding Add customized logos and colors to align with company branding Real-Time Reporting Active reporting of data and metrics Customizable Templates Pre-designed layouts that can be customized to match preferences and requirements Multi-Location Manage and support multiple locations Instructor Management Manage the instructor/teacher's schedule, tasks, responsibilities Online Registration Real-time registration over the web Generative AI Use AI to generate content in the form of text, images, videos, etc. Social Media Integration Integrate with social media platforms such as Facebook, Twitter, LinkedIn, etc. AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Customizable Forms Customize contracts and forms to collect specific information Point of Sale (POS) Accept and process customer payments for products or services using hardware and software Email Reminders Reminders sent via email Billing & Invoicing Create, manage, and send invoices or bills to customers API Application programming interface that allows for integration with other systems/databases Transaction History Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Credit Card Processing Accept and process credit card transactions Booking Management Create, update, and manage bookings, itineraries, and reservations Email Management Manage, store and organize emails within the system or via third-party apps Employee Management Track employee schedules, availability, and performance across projects and tasks Event Management Schedule and manage the logistics of activities and other gatherings Show More ## Top-Rated Alternatives [ ![Mindbody](https://images.g2crowd.com/uploads/product/hd_favicon/6a4971e1d5e3255b5b8df7455984ae75/mindbody.svg "Mindbody") Mindbody 3.7/5(527) ](https://www.g2.com/products/mindbody/reviews) [ ![Vagaro](https://images.g2crowd.com/uploads/product/image/large_detail/large_detail_6a45fd213ae241046ee1b5d22515d7ec/vagaro.png "Vagaro") Vagaro 4.6/5(394) ](https://www.g2.com/products/vagaro/reviews) [ ![Acuity 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