# AccessOwl Reviews **Vendor:** AccessOwl **Category:** [User Provisioning and Governance Tools](https://www.g2.com/categories/user-provisioning-and-governance-tools) **Average Rating:** 4.7/5.0 **Total Reviews:** 13 ## About AccessOwl Orchestrate your employees' access to SaaS tools. Automate access requests, approvals and provisioning workflows. Automate on- & offboarding workflows Covering the entire employee lifecycle: AccessOwl ensures that new employees have access to all relevant tools on their starting date. Offboarding an user is as simple as a click of a button and no access is ever forgotten. Aligning HR, IT and line manager — eliminating the need for back-and-forth communication. Simplify approval workflows Your team can easily request new accesses on-demand via self-service — without leaving Slack. Give IT teams and tool owners full control over costs and access rights in an easy and seamless way. Make your auditors happy Get a crystal clear audit trail of who has been given access to which resource, when and why — available at the push of a button. Ensure that everyone has only the most necessary permissions ("Least privilege" principle). Control access requests in compliance with internal or external policies (such as GDPR, SOC2, ISO27001). ## AccessOwl Pros & Cons **What users like:** - Users appreciate the **ease of use** of AccessOwl, facilitating quick onboarding and intuitive navigation for all. (4 reviews) - Users value the **seamless Slack integration** of AccessOwl, enhancing communication and simplifying access management processes. (3 reviews) - Users appreciate the **easy integrations** with Slack, simplifying access requests and enhancing team communication. (3 reviews) - Users appreciate the **seamless Slack integration** , which simplifies requests and enhances communication while saving valuable time. (3 reviews) - Users appreciate the **simple setup and integration** of AccessOwl, making it ideal for startups and efficient for teams. (3 reviews) - Users rave about AccessOwl's **exceptional customer support** , especially through direct communication via Slack with founders. (2 reviews) - Onboarding (2 reviews) - Setup Ease (2 reviews) - Time-saving (2 reviews) - Automation (1 reviews) **What users dislike:** - Users note **integration issues** with Slack, mentioning limitations on descriptions and suggesting improvements for functionality. (2 reviews) - Users face **missing features** due to limits imposed by Slack Integration, hindering complex organizational process mapping. (2 reviews) - Users note **room for improvements** in group management, particularly in GUI and better integration with other systems. (1 reviews) - Users find **inaccuracy** in AccessOwl as it struggles to map complex processes of large organizations effectively. (1 reviews) - Users find that **inefficient processes** hinder AccessOwl's usability for large organizations with complex workflows. (1 reviews) - Limited Features (1 reviews) - Users indicate that there is **limited integrations** with other platforms, hindering complete automation and access management. (1 reviews) - Users note there is **room for UX improvement** in AccessOwl, particularly with GUI and integration capabilities. (1 reviews) - Workflow Limitations (1 reviews) ## AccessOwl Reviews ### 1. Simple yet effective **Rating:** 3.5/5.0 stars **Reviewed by:** Aleksandar T. | IT Operations Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** July 10, 2024 **What do you like best about AccessOwl?** Their customer support and two-way communication is unparalleled since we have a direct Slack channel to theif founders. Setting up the tool and integrations are very straight forward. The nature of approving requests in Slack and automated provisioning is very usefull and saves time to approvers. Help streamline the IGA process and trumps Okta by harvesting infromation directly from GWS whilst decreases manual work to create dummy applications for periodical Access Reviews. The "customers" like the easy unified requestables and dashboard inside Slack. Time saver for on and offboarding via profile templates for provisioning and deprovisiong. **What do you dislike about AccessOwl?** Not dislike but room for improvements: - GUI and grouping the administrative messages in Slack - Shadow IT discovery - Build integrations with SaaS and MDM vendors to stramline access **What problems is AccessOwl solving and how is that benefiting you?** > How competitive do you find the pricing of AccessOwl? They have no competition still. Solve the need from Access Requests and Reviews. Streamlines IT on/offboarding. Replace Okta in a certain aspects by combining it with Google SSO. ### 2. Tracking on/offboarding with a spreadsheet sucks. AccessOwl made that problem go away and more! **Rating:** 4.5/5.0 stars **Reviewed by:** David R. | IT Manager, Web Infrastructure, Mid-Market (51-1000 emp.) **Reviewed Date:** June 30, 2024 **What do you like best about AccessOwl?** We used to use a spreadsheet to keep track of which apps each staff person needs access to, per team. With AccesssOwl we built template groups in which we assign apps to an employee, along with the roles and permissions inside that account. It's so much easier now to choose "New Staff Default" and at onboarding time their email account gets created, they get assigned to the whole office email group, they get their password manager account invite, Slack invite, Time tracker invite and so on. Yes, Access Owl does provisioning as well as de-provisioning when offboarding! Secondly Access Owl has provided us a view we never had: Shadow IT! We can now see the hundreds of apps our staff have had invites into (we do not see active usage.. a feature i'm hoping will come in the future!) which has led us to managing access for many more apps than we "though we needed to manage". All of this without paying the Single Sign On tax, AKA, the cost of upgrading accounts to be able to use SSO. Plus it uses Slack as it's UI and client interface. It's so easy to work with their team in our own dedicated Slack channel. Love it. **What do you dislike about AccessOwl?** There were two things that shocked us when we started using AccessOwl: discovering just how many apps we had no idea our staff were using. (Shadow IT) That then led us to an even bigger shock: the cost to upgrade all those accounts to SSO enterprise level account if we wanted to use a service like Okta to manage them all. (SSOTax). After using it for several months the only thing i'm still struggling with is to setup all the templates across all the teams to assign/remove permissions. Along with making sure all the permissions and roles for each application are also setup correctly. **What problems is AccessOwl solving and how is that benefiting you?** We were trying to manage user on and offboarding in a spreadsheet. We are over a hundred staff and a dozen Teams, each with their own sets of Apps, with each having different Roles and Permissions. AccessOwl has made it possible to manage that and to see what the current state is for our assigned (and synced) apps. Which we could not do previously! On and Off boarding now happen faster, without an Admin to manually create and assign all accounts, which leads to faster onboarding with less mistakes. ### 3. An innovation in SaaS access management, provisioning and auditing **Rating:** 5.0/5.0 stars **Reviewed by:** Andrew K. | Chief Technology Officer, Small-Business (50 or fewer emp.) **Reviewed Date:** June 28, 2024 **What do you like best about AccessOwl?** I was so thrilled to discover AccessOwl and it has proven to be invaluable tool to us as we have grown our employee base, hardened our access controls & vendor management procedures, and gone through third party audits. We regularly use AccessOwl to manage access and auditing of our 100+ applications and to do so without having to setup clunky, cumbersome SAML integrations. Things that have worked great: - The combination of the Slack-native experience for stakeholder requests and the web UI for admins has worked tremendously well - The Google-centric view of users and access management via oAuth aligns with our our bets for identity management and employee directories - Onboarding a new employee is dead simple and saves time in getting the right sets of applications provisioned - App notifies us continually when a new SaaS tool is used by our employees - The AccessOwl team is innovating rapidly and shares both regular roadmap updates as well as soliciting feedback on product direction - The UX continues to get better - The # of fully automated provisioning applications grows all the time **What do you dislike about AccessOwl?** - We have a long tail of SaaS applications which require some human intervention to provision. - Requiring an user seat per SaaS app to automate provisioning does come at a cost **What problems is AccessOwl solving and how is that benefiting you?** - Manage SaaS sprawl - Streamline employee onboarding - Improve access control and governance - Facilitate regular access management reviews - Minimize amount of manual effort required during audits ### 4. Access Owl at Hiveon **Rating:** 5.0/5.0 stars **Reviewed by:** Serhii B. | Security System Administrator, Mid-Market (51-1000 emp.) **Reviewed Date:** June 28, 2024 **What do you like best about AccessOwl?** Access Review, Application Access Management,Access Requests,Integration with Slack. **What do you dislike about AccessOwl?** It would be good to have more options for various types of customizations, but the AccessOwl team is working on it. **What problems is AccessOwl solving and how is that benefiting you?** A few months ago, we were looking for a product that would provide us with access management processes, access reviews, and responsible access management. We chose AccessOwl and did not make a mistake. From the very beginning, Philip and his team approached solving our issues professionally, striving to understand our needs and help us address them. After implementing AccessOwl in our organization, the AccessOwl team accepted our feedback and released an update that addressed our needs completely. The implementation of AccessOwl was quick and easy.At this stage, AccessOwl greatly assists us in access management. ### 5. An excellent solution to a decades old problem that no one was addressing well. **Rating:** 5.0/5.0 stars **Reviewed by:** Dave M. | Director of Platform Engineering, Mid-Market (51-1000 emp.) **Reviewed Date:** July 09, 2024 **What do you like best about AccessOwl?** Having a single source of truth for employee access to all of our vendors is amazing. And not just access, but level of access within the vendor as well. Access Owl is highly customizable, and in a very easy and intuitive way. A lot of thought has been put into the UI and it shows. The integration with Slack is excellent, enabling both requestors and app admins to interact with Access Owl within a very familiar environment. Thanks to its ease of use, it was very quickly adopted as the starting point for all access requests. **What do you dislike about AccessOwl?** Very little. The experience with Access Owl, both the tool itself and how they solve access management, has been very positive. **What problems is AccessOwl solving and how is that benefiting you?** The problem we had was simple: How do we manage 100's of vendors, each with their own internal users, and unique levels of access? Next, how do we enable 100's of users to request access in an easy and scalable way? Finally, how do we delegate Access Approvals, Provisioning, and Deprovisioning, to the owners of those vendors? Access Owl solved all of these problems. On top of all that, it integrates with many of our vendors and Identity provider to enable automatic provisioning/deprovisioning so that all that is needed by an app owner is to click "I approve" and Access Owl handles the rest. ### 6. Easy to Setup, and maintain. Users love the simple interface **Rating:** 4.5/5.0 stars **Reviewed by:** Janine C. | IT Support Lead, Mid-Market (51-1000 emp.) **Reviewed Date:** July 18, 2024 **What do you like best about AccessOwl?** Reviews of Access can be compiled in minutes, rather than days Easy interface for end users Onboarding Templates are very useful New features released regularly Great Support **What do you dislike about AccessOwl?** Owing to the Slack Integration, there is a limit on certain things like length of descriptions **What problems is AccessOwl solving and how is that benefiting you?** Simplified Access Management and Approval that does not come at Enterpise cost ### 7. Simple access management system for Slack-forward organizations **Rating:** 5.0/5.0 stars **Reviewed by:** Tobias B. | Head of Security, Mid-Market (51-1000 emp.) **Reviewed Date:** July 10, 2024 **What do you like best about AccessOwl?** Organizations who use Slack will love it, the Slack integration is the best one out there. AccessOwl is very simple to understand and setup. Perfect for startups, small, and medium-sized businesses. **What do you dislike about AccessOwl?** Very large organizations with complicated processes may not be able to map their processes to AccessOwl. **What problems is AccessOwl solving and how is that benefiting you?** Access requests and approvals; Shadow IT review; Access reviews ### 8. Easy peace of mind **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Information Technology and Services | Small-Business (50 or fewer emp.) **Reviewed Date:** July 04, 2024 **What do you like best about AccessOwl?** Easiest way to track SaaS apps we use -- even with Okta. There's just so many apps and not all of them work with SSO. The shadow IT feature is helpful to auto-populate this. The offboarding approach sure beats my old eternally-out-of-date Notion list. The team has been super responsive, and setting it all up was easy. **What do you dislike about AccessOwl?** Shadow IT feature can be a bit noisy sometimes -- people sign up for a lot of tools! **What problems is AccessOwl solving and how is that benefiting you?** Keeping track of who's in what tool, onboarding and offboarding them consistently, tracking all that for compliance. ### 9. Useful product for SOC2 with a reactive team. Constantely improving product. **Rating:** 4.0/5.0 stars **Reviewed by:** Clémentine U. | Head of Engineering, Small-Business (50 or fewer emp.) **Reviewed Date:** July 01, 2024 **What do you like best about AccessOwl?** The team is really reactive & available, and is visibly improving the product **What do you dislike about AccessOwl?** We are missing some integrations to fully connect and have real automations. The product is still in progress so the UX could be improved. **What problems is AccessOwl solving and how is that benefiting you?** - SOC2 quarter access review - SOC2 requirement about daily access management ### 10. Great Experience! **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Wholesale | Mid-Market (51-1000 emp.) **Reviewed Date:** May 12, 2023 **What do you like best about AccessOwl?** AccessOwl's combination of ease of use, Slack integration, and reliable support team makes it a desirable option for many users. **What do you dislike about AccessOwl?** Overall, I have had an excellent experience with AccessOwl, and I highly recommend it to any organization looking for a reliable and user-friendly solution for their identity and access management needs. **What problems is AccessOwl solving and how is that benefiting you?** 1. Access Control: In a hyper growth startup, it's common for access to be granted and lost frequently, which can create security risks. AccessOwl's solution can help your organization manage access requests and automate access approvals, which can reduce the likelihood of unauthorized access and help maintain a secure environment. 2. Offboarding: When employees leave the organization, their access to sensitive information and resources should be revoked to prevent data breaches and insider threats. AccessOwl's solution can automate the offboarding process, ensuring that access is revoked automatically when an employee leaves the organization, which can help mitigate security risks and improve compliance. 3. Governance: Sensitive access to information and resources should be governed carefully to protect against security risks and maintain compliance with regulatory requirements. AccessOwl's solution offers features such as role-based access control, compliance reporting, and user permission reviews, which can help your organization govern sensitive access more effectively and efficiently. ### 11. Makes Account Provisioning Work Like Magic! **Rating:** 5.0/5.0 stars **Reviewed by:** Ethan Y. | Small-Business (50 or fewer emp.) **Reviewed Date:** May 20, 2023 **What do you like best about AccessOwl?** Integrations with many products (Google Workspace, Slack, Notion, Stripe, Intercom, etc) and many more are built every day! Role-based account provisioning (eg. add employee to a specific group in Google Workspace) Extremely responsive customer support **What do you dislike about AccessOwl?** Edge cases for administrators (eg. let admin choose onboarding template if employee's manager is out of office) Difficult to manually update access in bulk **What problems is AccessOwl solving and how is that benefiting you?** AccessOwl helps us streamline IT operations by dramatically simplifying the account provisioning process. It reduces our IT investment by an order of magnitude by needing to hire fewer sysadmins and not having to switch to SAML SSO. ### 12. Freed us from self-administration hell **Rating:** 5.0/5.0 stars **Reviewed by:** Christoph S. | Mid-Market (51-1000 emp.) **Reviewed Date:** May 12, 2023 **What do you like best about AccessOwl?** It empowers our users and leaders to manage onboarding in a self-reliant and easy way. The slack integration makes it straight forward. **What do you dislike about AccessOwl?** Some edge cases that mostly concern the administrators could be improved. **What problems is AccessOwl solving and how is that benefiting you?** Structuring and standardising User account provisioning, Creating accountability chain for access Ensuring smooth and complete offboarding SaaS cost saving ### 13. Fintech using AccessOwl **Rating:** 5.0/5.0 stars **Reviewed by:** Robert P. | Mid-Market (51-1000 emp.) **Reviewed Date:** May 12, 2023 **What do you like best about AccessOwl?** All Onboardings and offboardings are suddenly easy beacause all Admin s receive all the relevant Informations and all is documented for reports after. **What do you dislike about AccessOwl?** Like every tool is must be maintained, if Admin s are offboarded all Applications must be sorted to new Admin. If there are changes in the company in the manager position it must be sorted new. **What problems is AccessOwl solving and how is that benefiting you?** automatic documentation spreading on / offboardings to te relevant Admins overview of all online tools - [View AccessOwl pricing details and edition comparison](https://www.g2.com/products/accessowl/reviews?section=pricing&secure%5Bexpires_at%5D=2026-05-13+16%3A57%3A52+-0500&secure%5Bsession_id%5D=4fef6406-51ce-4929-97be-fde90ecb9fac&secure%5Btoken%5D=589c9bfc2d8739ba3cff3caad335869198acd56a12c7ebbfd176c75c6f88ad12&format=llm_user) ## AccessOwl Features **User on/off Boarding** - Self Service Access requests - Smart/Automated Provisioning - Role Management - Policy Management - Access Termination - Approval Workflows **App Management** - App Usage Monitoring - Custom Workflows - Shadow IT Discovery - Self-Service App Store - Centralized Management Console - Onboarding & Offboarding Automation **User Maintenance** - Self Service Password Reset - Bulk Changes - Bi-directional Identity Synchronization **Security** - Role-Based Access Control - Threat Detection Alerts - Compliance Monitoring **Governance** - Identifies and Alerts for Threats - Compliance Audits **AI Features** - Auto-fill Custom App Details - AI Assistant **Administration** - Reporting - Ease of set up for target systems - APIs **Spend Management** - Budget Tracking - Vendor Consolidation Insights - Renewal Notifications - AI Contract Parsing - Cost Allocation - Renewal Spend Forecasting **Agentic AI - SaaS Management Platforms (SMP)** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Adaptive Learning - Natural Language Interaction - Proactive Assistance - Decision Making ## Top AccessOwl Alternatives - [BetterCloud](https://www.g2.com/products/bettercloud/reviews) - 4.4/5.0 (473 reviews) - [Okta](https://www.g2.com/products/okta/reviews) - 4.5/5.0 (1,196 reviews) - [JumpCloud](https://www.g2.com/products/jumpcloud/reviews) - 4.5/5.0 (3,820 reviews)