Looking at data on the AI Meeting Assistants Software category page, Fireflies.ai, Avoma, and Sembly AI seem to be the top choices for small businesses prioritizing meeting scheduling and follow-up features. See below for my top software list.
Fireflies.ai - is an AI meeting assistant that records, transcribes, and summarizes meetings while integrating with scheduling tools like Google Calendar and Outlook. It also generates automated follow-ups, making it a great choice for small businesses that want to save time after calls.
Avoma - is beyond transcription. it offers AI-powered scheduling assistance, automated meeting notes, and follow-up workflows. Its conversation intelligence features are especially valuable for small teams in sales and customer success.
Sembly AI - is focused on actionable outcomes. It creates smart notes, assigns tasks, and integrates directly with productivity tools like Trello, Slack, and Asana. This makes scheduling and follow-ups seamless for busy small teams.
MeetGeek - According to G2 feedback, MeetGeek saves them a lot of time by automatically recording, transcribing, and structuring meetings. Small businesses mention that it helps them quickly revisit key points and track follow-up tasks without wasting time rewatching recordings.
Fathom - Users say Fathom makes managing customer meetings much easier. It records calls, provides instant recaps, and lets you jump straight to the exact part of the meeting you need.
What do you think? Based on your experiences, are there other options I should consider for meeting scheduling and follow-ups? Have you used Fireflies.ai, Avoma, or Sembly AI in your workflow? I’d love to know how they worked for you. Thanks!
##### Post Metadata - Posted at: 11 months ago - Author title: SEO Content Specialist - Net upvotes: 2 ## Comments ### Comment 1 <p>I don't know about the ones listed here, but I use Honeybook and their AI assistant helps by sending emails to clients to remind them of our sessions, handles follow ups, and helps make changes if needed. The other thing I like about Honeybook's AI assistant is that it will look through my emails to see if there are any potential leads that I may have missed. It will alert me to the potential client and recommend a course of action. </p> ##### Comment Metadata - Posted at: 10 months ago - Author title: Marketing Expert, Writer, Educator - Net upvotes: 3 #### Reply 1 <p>I also like Honeybook!</p> ##### Reply Metadata - Posted at: 10 months ago - Author title: Industry Analyst ### Comment 2 <p><span style="color: rgb(0, 0, 0);">How do you usually handle meeting follow-ups today? Do you rely on AI tools, or still prefer doing it manually?</span></p> ##### Comment Metadata - Posted at: 11 months ago - Author title: SEO Content Specialist - Net upvotes: 1 ### Comment 3 I'd say one challenge we ran into is trust. If the AI-generated follow-up includes incorrect details, people hesitate to rely on it. So there’s always a review step, this is especially for client-facing communications. ##### Comment Metadata - Posted at: 4 months ago - Author title: Marketing Executive ### Comment 4 <p>We tested Sembly mainly for internal meetings, and the biggest win was how it automatically turns discussions into tasks. That said, you still need to review those tasks because not everything it flags is actually actionable. It’s helpful, but not fully hands-off.</p> ##### Comment Metadata - Posted at: 4 months ago - Author title: Marketer ### Comment 5 We’ve been using Fireflies for a while, and it’s been great for follow-ups, especially pulling out action items and key decisions. But I wouldn’t say it replaces scheduling at all. It integrates with calendars, but the actual scheduling logic still lives in Google Calendar or similar tools. So it’s more of a “post-meeting efficiency” tool than a true scheduling assistant. ##### Comment Metadata - Posted at: 4 months ago - Author title: Marketing Executive ### Comment 6 The biggest value for us came from consistency in follow-ups. Even if the AI-generated summary isn’t perfect, having a structured draft ready right after the meeting helps ensure nothing gets missed. ##### Comment Metadata - Posted at: 4 months ago ## Related discussions - [How well does Trello scale into a larger team?](https://www.g2.com/discussions/1-how-well-does-trello-scale-into-a-larger-team) - Posted at: about 13 years ago - Comments: 6 - [Can we please add a new section](https://www.g2.com/discussions/2-can-we-please-add-a-new-section) - Posted at: about 13 years ago - Comments: 0 - [Quantifiable benefits from implementing your CRM](https://www.g2.com/discussions/quantifiable-benefits-from-implementing-your-crm) - Posted at: about 13 years ago - Comments: 4