Best Home Care Agency Management Software - Page 13

PlannerBuddy

PlannerBuddy is a scheduling software for home healthcare teams. The platform combines roster management, route planning, and AI insights to reduce administrative tasks. It generates monthly schedules in seconds while considering employee availability, patient needs, and legal requirements. Calendar synchronization allows shifts to appear automatically in iOS Agenda, Google Calendar, and Outlook. The AI assistant provides insights for scheduling decisions, including fairness checks and workload balance. Real-time notifications keep teams informed of changes and conflicts through push alerts. GDPR-compliant, PlannerBuddy stores data in Europe and is accessible on any device without requiring an app store download. The software addresses home healthcare coordination challenges by streamlining planning processes. Pricing is based on team size rather than individual usage, making costs predictable for organizations.

PowerPath

MyHomecareBiz is an on-line and off-line Evidence-based Practice Point-of-Care software for home health care nurses and therapists.It is also a back-office management software for scheduling, billing & payroll for all payers & home health skill types.

Pulse Sante

QuikPlan

QuikPlan is the award winning staff rostering software specifically developed for domiciliary care agencies. QuikPlan automates time consuming tasks such as invoicing, payroll, staff rotas, timesheet creation, monitoring care, storing staff and client records and much more.

ReadyRoster

Res~Call

Rostery

Rostery is Australian software for NDIS and aged-care providers, bringing rostering, workforce management, payroll, billing and care management into one platform. Providers can schedule shifts, manage participant and staff records, capture timesheets and progress notes, and connect service delivery with invoicing and NDIS claims. Rostery also offers SCHADS payroll, Electronic Visit Verification (EVV) and GPS tracking, eMAR medication management, compliance tools, and built-in AI features. Support workers can access their schedules and records through the mobile app, while participant and family portals support communication. Integrations include Xero, MYOB, PRODA, the NDIS portal, Microsoft 365, Google Calendar, Zapier and Slack. Rostery is hosted in Australia and supports role-based access and audit logs. Plans are available for small providers through to multi-site organisations. Visit https://rostery.com.au for features, pricing and a demonstration. Privacy policy: https://rostery.com.au/privacy.

Rostrel

Rostrel is Australian-built B2B practice management software for NDIS service providers. It brings rostering, participant and worker records, mobile case notes, compliance workflows, invoicing and NDIS claiming, payroll preparation, support coordination, and operational reporting into one connected platform. Designed for small and growing providers, Rostrel helps teams manage day-to-day service delivery and administration with role-based access, audit trails, and primary data storage in Sydney, Australia. Plans are priced per active participant with unlimited workers, and a 7-day free trial is available.

Santrax Agency Management

ServTracker

ServTracker by CaseWorthy is a case management application built for Area Agencies on Aging, State Units on Aging, and nonprofit aging services providers. It brings client intake, service authorization, provider and volunteer management, outcome tracking, and compliance reporting into a single, configurable application — purpose-built for the full spectrum of aging services delivery. How ServTracker Helps: Aging services organizations juggle more than most. Home-delivered meals, senior transportation, congregate dining, caregiver support, and community and volunteer-driven programs each carry their own service plans, delivery networks, and reporting requirements. Coordinating all of it through spreadsheets or disconnected systems means staff spend more time managing data than serving older adults. And when funding streams multiply, complexity compounds. ServTracker solves this with a single application where client records, service authorizations, volunteer activity, provider delivery, and compliance data all live together. Intake happens once. Reports generate from data staff are already entering. And as agencies take on new programs or funding streams, ServTracker grows with them—without the need for additional software. ServTracker Key Features: Intake and Eligibility: Configurable intake workflows and needs-based screening built for aging services, including functional assessments and client prioritization tools. Service Authorization and Tracking: Manage service plans, authorize units of service, and track delivery across home-delivered meals, congregate meals, senior transportation, personal care, and caregiver support programs. Home Delivered Meals Management: Track meal authorizations, delivery schedules, and client dietary needs—with visibility into delivery status and route performance across your provider and volunteer network. Senior Transportation Coordination: Manage trip authorizations, track ride delivery against authorized units, and monitor transportation provider performance for medical, nutrition, and other eligible trips. Community and Volunteer Program Management: Track volunteer recruitment, assignments, and activity hours across community-driven programs, with reporting that captures volunteer contributions alongside paid service delivery. Compliance Reporting: Prebuilt reporting for OAA Title III, NAPIS, and other federal and state program requirements, updated to reflect current standards. Configurable Workflows: Agencies configure assessments, service plans, and eligibility rules themselves—without code or professional services. AI-assisted Workflows: Cara, CaseWorthy's embedded AI assistant, surfaces client summaries and recommended next steps so staff spend less time on administration. Cara recommends; your team decides. Your data stays in your environment and is never used to train AI models. Cross-program Analytics: Built on CaseWorthy CORE, a unified data lakehouse, ServTracker makes cross-program reporting and whole-person client views native to the application—not a custom integration project. Who uses ServTracker? Case managers, nutrition coordinators, transportation managers, program directors, and agency administrators at Area Agencies on Aging, State Units on Aging, and nonprofit providers managing publicly funded aging services programs.

SETWorks

SETWorks is a leading Electronic Health Record (EHR) and case management platform built specifically for organizations that support people with disabilities and beyond. SETWorks unifies service delivery, documentation, billing, and reporting in one secure, cloud-based system. Core functionality includes customizable workflows, real-time data tracking, goal and outcome management, electronic visit verification (EVV), and powerful analytics that help agencies make data-informed decisions. With SETWorks AI, agencies can further streamline operations by improving accuracy, reducing administrative effort, and ensuring compliance across every level of the organization. These intelligent tools help staff save time and focus more on the people they serve, rather than paperwork. Headquartered in Kansas City, Missouri, our entire team is U.S.-based, offering responsive, knowledgeable support and a deep understanding of the complex requirements faced by disability service agencies. What makes us different: SETWorks is purpose-built for disability service providers and not retrofitted from other industries. This specialization allows us to meet the unique compliance, billing, and reporting needs of organizations providing over 8K unique service lines across the U.S.. SETWorks empowers agencies to simplify documentation, strengthen data integrity, and enhance compliance while enabling data-driven decision-making. With the addition of SETWorks AI, providers gain even greater efficiency and consistency across workflows, freeing staff to focus on delivering person-centered, impactful services. Our HIPAA-compliant platform, supported entirely by a U.S.-based team, combines innovation, reliability, and deep industry expertise, helping organizations deliver better outcomes for the people they support.

Shiftaru

Sitter Pro

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Sothcare

Sothcare is the flat-fee EHR for independent home health agencies — skilled Medicare-certified HHA, non-medical personal care, and group home / adult foster care providers — on one HIPAA-compliant platform. Independent agencies lose $1,000–2,000+ per month to per-clinician licensing on legacy EHRs. Sothcare replaces those bills with a flat monthly rate that never grows when you hire: $199/mo for Group Home, $299/mo for Non-Medical Personal Care, $499/mo for Skilled Home Health. Included on every plan: OASIS-E2 with point-of-care PDGM grouper, 837I/837P billing direct to clearinghouses, native EVV submission to HHAeXchange and Sandata, MAR with audit trail, ABC behavior tracking, ISP/CSSP workflows, ADR one-click packaging, survey-readiness exports (CHAP / ACHC / state DPH), 7-year audit log retention. State-aware compliance built in: Minnesota 245D + 144G modules (EUMR, VAMRA / MAARC, HCBS Settings Rule, DSP training matrix, Service Recipient Rights). Wisconsin (DHS 83 CBRF / DHS 88 AFH) and Maine (10-144 CMR) catalogs in beta. HIPAA-compliant: AWS BAA signed, AES-256 at rest, TLS 1.3 in transit, MFA mandatory for admins, private RDS, SOC 2 Type II in audit (report Q3 2026). Month-to-month, no annual commitment. Founder-led implementation.