Top Free Expense Management Software - Page 11

Pavenow

PaveNow is latvian-tailored financial platform designed to support small and medium sized businesses in managing their finances in a more structured, efficient, and transparent way. The CFO Suite connects everyday financial operations with real time visibility, allowing business owners and finance teams to better understand and control cash flow, costs, and key financial processes. At its core, the platform brings together invoicing, cost document management, and financial workflows in one place. Businesses can issue and manage invoices, collect and process cost documents using OCR, and maintain a centralized archive of financial data. This reduces the need for scattered tools and manual work, while improving data consistency and accessibility across the organization. PaveNow also introduces structured workflows that reflect how financial operations actually work in growing companies. Teams can define approval paths, assign responsibilities, and manage access based on roles. This ensures that documents and decisions move efficiently between team members, while maintaining control and accountability. The platform is designed to support both simple setups and more complex organizational structures. Beyond day to day operations, the CFO Suite provides real time insights into financial performance. Businesses gain visibility into current costs, upcoming obligations, and overall financial position without relying on delayed reports or fragmented data sources. This allows for faster, more informed decision making and helps companies react quickly to changing conditions. A key advantage of PaveNow is its focus on usability. The platform is built to be intuitive and practical, so that finance processes do not become a barrier to growth. Instead of requiring advanced financial knowledge or complex onboarding, it enables teams to start working with their data quickly and efficiently. Security and compliance are an integral part of the solution. PaveNow operates in partnership with regulated EU banks, ensuring that the platform is built on trusted infrastructure and aligned with financial standards. At the same time, it maintains a fully digital, streamlined experience that matches the expectations of modern businesses. By combining operational tools with financial visibility, PaveNow helps SMEs move from reactive financial management to a more proactive and controlled approach. It is a solution designed not only to simplify daily tasks, but also to support better financial decisions and long term business stability.

PettyCashing

PettyCashing is petty cash software for businesses that keep a physical cash tin used by several staff: cafes, pharmacies, clinics, salons and shops. A QR code goes on the tin. Staff scan it, pick their name, enter their PIN, log what they took and photograph the receipt. No staff accounts or app installs. The owner sees what should be in the tin right now, who took what, and which payments have no receipt. Counts are recorded against the expected amount, so a shortfall shows up the day it happens. Each register, site or department can have its own tin. On the 2nd of each month the owner's accountant gets an email with every payment, a link to each receipt photo and a CSV. One flat price per business: A$9.99 a month or A$99 a year, any number of staff, with a 30-day free trial.

ProXpense

ProXpense is an advanced AI-powered Travel and Expense Management platform designed to streamline and automate corporate travel booking, expense reporting, and policy compliance. Built for modern finance and operations teams, ProXpense leverages a powerful AI engine to simplify the entire T&E (Travel and Expense) process, turning what used to be time-consuming, manual workflows into fast, compliant, and user-friendly experiences. With interactive omnichannel booking via AI chatbots, employees can now book flights, hotels, and transportation through familiar channels like WhatsApp, Slack, Microsoft Teams, or email, eliminating the need to navigate complex travel portals. Our AI policy configurator offers near-instant deployment, allowing companies to go live in record time with auto-generated policies tailored to organizational needs. The platform’s smart auditing engine automatically scans and flags duplicate submissions, out-of-policy expenses, and potential fraud, reducing human error and compliance risk. ProXpense’s AI policy engine goes beyond static rule checks—it understands context, learns from behavior, and handles nuanced scenarios, significantly reducing the need for manual intervention. Whether you're a growing startup or an enterprise, ProXpense offers seamless integration with ERP systems, accounting software, and HR platforms, ensuring a centralized, automated ecosystem for all your travel and expense needs. Join companies that are saving time, reducing costs, and enhancing employee satisfaction by switching to ProXpense: the future of AI-driven expense management.

Qalcwise

Qalcwise – Fast and efficient business process automation with no-code and AI Why choose Qalcwise? - Fast implementation and rapid changes: New applications can go live in just a few days, and updates can be made instantly. You can start using the system right away—without lengthy implementation projects. - One platform, endless possibilities: Qalcwise supports processes across the entire organization—from finance and HR to administration and sales. You can connect them into a single, consistent, and flexible digital ecosystem. - Lower costs than traditional solutions: Thanks to fast deployments and the ability to run and integrate multiple processes within one platform, Qalcwise significantly reduces costs compared to traditional IT solutions. - Always up to date with technology: You get a platform that evolves with technology trends. We regularly introduce new capabilities, so you can be sure you’re using a solution that keeps pace with a changing market. What is Qalcwise? It’s a solution that truly accelerates digital transformation in companies: - Digitizes business processes: Streamlines everyday work - Automates tasks: Eliminates manual and repetitive activities - Works in a no-code model: Speeds up implementation and makes solution development easier - Gives you full control: Enables quick responses to changes in your organization Our solutions: - Document management: The system supports electronic invoice processing (with OCR and KSeF), contracts, and correspondence, organizing and automating document workflows. - Finance and payments: Enables payment management, expense settlement, and integration with banking systems for full financial control. - HR processes: Simplifies employee records, travel expense settlements, and HR requests—all in one place. - Project management: Supports planning, progress tracking, order management, and project budget control. Use AI to streamline your key processes Qalcwise allows you to enhance business processes with artificial intelligence, automating tasks, speeding up work, and supporting better decision-making. - Document reading: AI automatically recognizes and extracts data from invoices, orders, and forms, eliminating manual data entry and reducing errors. - Content analysis: Processes large data sets and identifies the most important information, making it easier to make fast and accurate decisions. - Document generation: AI automatically creates contracts, reports, and letters, saving teams time and ensuring content consistency.

Average Rating: 4.9/5.0

Total Reviews: 15

QBIS

Digitalize your expense management! With digital reporting and processing of receipts, travel expenses and mileage you can collect all expenses in one place. No previous knowledge is required for users, we calculate automatically to reduce the risk of errors. Not only that, with QBIS you can report on-the-go, take a photo of your receipt and upload it immediately through your phone.

ReceiptsAI

ReceiptsAI is an AI-powered bookkeeping and expense management tool designed to automate data entry for freelancers, small businesses, and accountants. It reduces manual data entry by automatically extracting and categorizing financial data from receipts, invoices, and bank statements. ReceiptsAI accelerates bookkeeping and accounting automation by combining seamless email integration with customizable expense categories and smart file organization.

Reimbilly

Reimbilly is an expense management and reimbursement platform built by Kontroma Private Limited in Mumbai. Employees photograph receipts and AI extracts every field — vendor, amount, date, tax — so nobody types expense data again. Expenses group into reports by trip, project, or period, then route through multi-level, policy-checked approval workflows. Finance teams get spending analytics, audit trails, and clean accounting exports. Teams also get end-to-end encrypted chat and org workspaces. Reimbilly is India-first: rupee pricing with a free personal plan and paid plans from ₹199/month, DPDP Act 2023 compliance built in, and UPI-native reimbursements on the roadmap. Web is live today; iOS, Android, and desktop apps are coming soon.

Rhocash

Rhocash is an accounts payable automation platform built around a unified spend control model. It brings vendor invoices and employee expenses into a single system, giving finance leaders a consolidated, real-time view of spend and policy compliance. The platform automates invoice capture, validation, and approval workflows. Built-in 2-way and 3-way matching reconciles invoices with purchase orders and receipts, surfacing discrepancies early and reducing manual reconciliation. Rhocash manages vendor communication natively by tracking invoice status, sending automated reminders for overdue or missing information, and centralizing follow-ups without email or spreadsheet tracking. Requisition-to-PO workflows ensure spend is approved before invoices arrive, or purchase orders are synced from ERP systems. Multi-level approvals enforce policy controls, while automated audits flag duplicates, violations, and potential fraud before payment.

Average Rating: 5.0/5.0

Total Reviews: 1

Roomex

Roomex is the travel and expenses platform built for businesses with a mobile workforce. Our platform offers the widest network of hotels, B&Bs, apartments and more, with exclusive Roomex rates and accommodation options tailored to crews, project work and long stays. With an industry-leading Net Promoter Score of 52, our dedicated customer care team ensures that every trip booked through Roomex perfectly matches our clients' needs. What's more, RoomexPay enables businesses to manage expenses with ease. With consolidated invoicing, charge-after-checkout and free cancellation, Roomex takes the work out of workforce travel.

Average Rating: 5.0/5.0

Total Reviews: 2

SettleUp Pro

Simplify and automate your employee reimbursement process with SettleUp, an all in one AI powered platform built for modern finance teams. Seamlessly capture receipts and expense data in real time, reduce manual entry and errors, enforce company policies, and deliver fast ACH payments. SettleUp streamlines reimbursement workflows, reduces administrative overhead, and gives finance leaders clear visibility into company spend, all while protecting sensitive financial data with enterprise level, bank grade security. A company account is required to use SettleUp. To learn more and subscribe, visit www.settleup.pro.

SleetHR

SleetHR is HR and payroll software built for Indian businesses. It keeps employee records, attendance, leave, payroll, hiring and exits in one place, with a mobile app for every employee. Payroll runs PF, ESI, state professional tax, LWF and TDS in one run, with your own salary components and formulas. After the run, SleetHR gives you the EPFO ECR file (with checks before upload), the ESIC upload file, PT and LWF reports, bank transfer files (generic NEFT/RTGS plus HDFC, ICICI, SBI, Axis and Kotak layouts), payslips by email and in the app, and Form 16 Part B with Form 12BA. Payroll controls include a month lock with a log, cut-off dates, payslip release when you choose, and holding an employee's pay. Attendance works from the employee app with a selfie and GPS. Set a radius in metres around each branch, and punches outside it are blocked. Field staff can be seen live on a map with each day's route. For a factory or office gate, put the Sleet app on any Android phone, switch it to face attendance mode, and employees punch in by looking at the camera. It works offline and syncs when the network returns. If your attendance machine is on Wi-Fi or your network and has an API, Sleet connects it to SleetHR (share the make and model to confirm first), and punch files exported from a machine (Excel/CSV) can be imported too. Leave covers accrual, carry-forward or encashment per leave type, sandwich rules, automatic comp-off and holiday calendars with restricted holidays. Employees apply for leave, expenses and attendance corrections in the app, and managers approve with push notifications. Snap an expense bill and the AI fills in the amount, date and expense type. Hiring covers job posts on your own career page and Google Jobs, a pipeline board, AI resume reading and ranking, interview feedback, and offer letters that candidates accept and sign online. Exits cover notice period, clearance stages, exit interview, full and final settlement, and relieving and experience letters. For factories and contractors there is contract labour (CLRA) management, a contractor portal, visitor and gate pass management, and canteen attendance with meal deductions in payroll. Sleet AI in the app answers employees' questions about their own leave balance, attendance and payslip. The employee app, Sleet HR: Attendance & Payroll, is on Google Play and the App Store. SleetHR is sold on its own and also works with Sleet Accounting, where the salary journal posts directly. More at https://getsleet.cloud/hrms

SpendNote

SpendNote is a browser-based petty cash app for small teams that handle physical cash. Every time cash changes hands, you record it in seconds: amount, purpose, who gave it, who received it, which cash box. SpendNote generates a numbered, printable receipt (two copies on one page, or a PDF). Each cash box keeps a live running balance, so you always know how much should be in the drawer and who handled the money last. The whole team works from the same data on phone, tablet or desktop, and every entry is tied to the person who recorded it. At the end of the day, print a daily cash report for any cash box: opening balance, every cash in and cash out, the expected closing balance, and a section to write in the counted cash, any over or short, and who counted and verified it. At month-end, export the filtered transactions as CSV or PDF for your bookkeeper. Need a single receipt right now? The free cash receipt template at spendnote.app/cash-receipt-template works without sign-up: fill it in or leave it blank, then print two copies or save a PDF. SpendNote is for internal cash tracking and receipts. It is not accounting, tax or payroll software.

Stafiz

Everything you need to better manage a professional services organization. Stafiz truly adds value to a business with 3 pillars: - Collaboration: offer a single environment for project management. Consultants, freelancers and management can all share data and insight to break bottlenecks and increase on-time delivery. - Reporting: with a powerful reporting engine, Stafiz provides all the tools to better plan and improve profitability. Revenue, commercial pipe, project margins, productivity, billable hours... Every metrics you need to increase your performance are visible in real-time - Process automation: save many hours for each collaborator, filling-in timesheets, expense reports and working on staffing. Provide your finance department with automated tools to invoice customers.

Average Rating: 4.5/5.0

Total Reviews: 1

Teamogy

Teamogy is all-in-one cloud system for those who want to have their company in order. It allows you to have fully overview about capacity planning and time tracking. Teamogy connects internal teams and supports collaboration and communications inside the company. It lets your team work anytime and from anywhere.

Average Rating: 5.0/5.0

Total Reviews: 1

TramitApp

TramitApp es una plataforma diseñada para que empresas de todos los tamaños gestionen sus recursos humanos de forma sencilla y eficiente. Está pensada para el uso diario de los empleados, se adapta a las necesidades específicas de cada empresa, es multidispositivo y compatible con cualquier sistema operativo: Windows, Mac, Linux, iOS y Android. Cuenta con un equipo humano detrás siempre disponible para ayudar al cliente. Cuenta con una gran cartera de clientes entre los que se encuentran Chanel, Bankinter, Cáritas, Xiaomi y L’Oreal.