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Visio

By Microsoft

4.2 out of 5 stars

How would you rate your experience with Visio?

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Visio Pros and Cons: Top Advantages and Disadvantages

Quick AI Summary Based on G2 Reviews

Generated from real user reviews

Users find Visio to be easy to use, appreciating its intuitive interface and convenient pre-built templates. (10 mentions)
Users find Visio's ease of use exceptional, allowing them to create complex diagrams quickly and effectively. (5 mentions)
Users love the easy creation feature of Visio, allowing for complex diagrams without extensive knowledge. (4 mentions)
Users enjoy the intuitive design of Visio, making it easy to create and customize visuals effortlessly. (4 mentions)
Users appreciate the user-friendly interface and extensive templates in Visio, making it simple to create visuals. (3 mentions)
Users value the abundance of templates in Microsoft Visio, making project creation efficient and visually appealing. (3 mentions)
Users appreciate the user-friendly interface of Visio, making collaboration and diagramming accessible for everyone. (3 mentions)
Users find the ease of understanding in Visio remarkable, making complex diagram creation accessible for everyone. (2 mentions)
Users criticize the limited features of Visio, especially regarding cloud options and essential symbols being paid. (3 mentions)
Users find editing limitations in Visio frustrating, leading to a slow and tedious diagramming process. (2 mentions)
Users note the high cost as a downside, especially for accessing additional features beyond the basic ones. (2 mentions)
Users find the learning curve steep initially, but it becomes easier with practice over time. (2 mentions)
Users find the limited color options in Visio make the interface feel monotonous and outdated compared to competitors. (2 mentions)
Users find Visio's limited icons frustrating, lacking colorful and essential symbols available in the free version. (2 mentions)
Users find the limited shapes in Visio hinder their diagramming speed and ease of use significantly. (2 mentions)
Users struggle with diagram issues, finding the process slow and challenging, leading to frequent rework and frustrations. (1 mentions)

Top Pros or Advantages of Visio

1. Ease of Use
Users find Visio to be easy to use, appreciating its intuitive interface and convenient pre-built templates.
See 10 mentions

See Related User Reviews

DV

Donna V.

Mid-Market (51-1000 emp.)

5.0/5

"Love this tool"

What do you like about Visio?

Easiness of mapping processes. Nice tool.

Verified User
U

Verified User

Mid-Market (51-1000 emp.)

4.0/5

"Amazing software for creating Business Process maps."

What do you like about Visio?

1. Simple to use. 2. Multiple shapes to choose from. 3. Pre - built templates

2. Simple
Users find Visio's ease of use exceptional, allowing them to create complex diagrams quickly and effectively.
See 5 mentions

See Related User Reviews

Philani X.
PX

Philani X.

Small-Business (50 or fewer emp.)

5.0/5

"Visio Review"

What do you like about Visio?

I like that it has many visuals you can choose from and you can construct the visual of your choise and it is user firendly

IK

Ian K.

Small-Business (50 or fewer emp.)

3.5/5

"The best all in one design tool"

What do you like about Visio?

Ease of use = is awsome , with out lots of knowlege you can crate the most complex diagams

3. Easy Creation
Users love the easy creation feature of Visio, allowing for complex diagrams without extensive knowledge.
See 4 mentions

See Related User Reviews

Philani X.
PX

Philani X.

Small-Business (50 or fewer emp.)

5.0/5

"Visio Review"

What do you like about Visio?

I like that it has many visuals you can choose from and you can construct the visual of your choise and it is user firendly

IK

Ian K.

Small-Business (50 or fewer emp.)

3.5/5

"The best all in one design tool"

What do you like about Visio?

Ease of use = is awsome , with out lots of knowlege you can crate the most complex diagams

4. Intuitive
Users enjoy the intuitive design of Visio, making it easy to create and customize visuals effortlessly.
See 4 mentions

See Related User Reviews

RJ

Robert J.

Mid-Market (51-1000 emp.)

5.0/5

"a fast, functional way to convey ideas, technical and business processes that is intuitive to use"

What do you like about Visio?

mostly quick and intuitive, lots of features

Ronny M.
RM

Ronny M.

Small-Business (50 or fewer emp.)

3.5/5

"Visio User Experience"

What do you like about Visio?

- Simple and User friendly - for creating BFD, connecting every block is easier -could be connected and or integrated with another Microsoft product

5. Options
Users appreciate the user-friendly interface and extensive templates in Visio, making it simple to create visuals.
See 3 mentions

See Related User Reviews

RJ

Robert J.

Mid-Market (51-1000 emp.)

5.0/5

"a fast, functional way to convey ideas, technical and business processes that is intuitive to use"

What do you like about Visio?

mostly quick and intuitive, lots of features

Philani X.
PX

Philani X.

Small-Business (50 or fewer emp.)

5.0/5

"Visio Review"

What do you like about Visio?

I like that it has many visuals you can choose from and you can construct the visual of your choise and it is user firendly

6. Templates
Users value the abundance of templates in Microsoft Visio, making project creation efficient and visually appealing.
See 3 mentions

See Related User Reviews

Verified User
U

Verified User

Mid-Market (51-1000 emp.)

4.0/5

"Amazing software for creating Business Process maps."

What do you like about Visio?

1. Simple to use. 2. Multiple shapes to choose from. 3. Pre - built templates

Ronny M.
RM

Ronny M.

Small-Business (50 or fewer emp.)

3.5/5

"Visio User Experience"

What do you like about Visio?

- Simple and User friendly - for creating BFD, connecting every block is easier -could be connected and or integrated with another Microsoft product

7. User Interface
Users appreciate the user-friendly interface of Visio, making collaboration and diagramming accessible for everyone.
See 3 mentions

See Related User Reviews

Philani X.
PX

Philani X.

Small-Business (50 or fewer emp.)

5.0/5

"Visio Review"

What do you like about Visio?

I like that it has many visuals you can choose from and you can construct the visual of your choise and it is user firendly

Ronny M.
RM

Ronny M.

Small-Business (50 or fewer emp.)

3.5/5

"Visio User Experience"

What do you like about Visio?

- Simple and User friendly - for creating BFD, connecting every block is easier -could be connected and or integrated with another Microsoft product

8. Ease of Understanding
Users find the ease of understanding in Visio remarkable, making complex diagram creation accessible for everyone.
See 2 mentions

See Related User Reviews

IK

Ian K.

Small-Business (50 or fewer emp.)

3.5/5

"The best all in one design tool"

What do you like about Visio?

Ease of use = is awsome , with out lots of knowlege you can crate the most complex diagams

AT

Abhinav T.

Mid-Market (51-1000 emp.)

2.5/5

"Visio is good only if you hand to try your hands on otherwise there are many flaws in it."

What do you like about Visio?

Best thing about Visio is its learning curve. It is easy to learn flowchart creation if any is new to creating flowchart. Its learning curve is not st

Top Cons or Disadvantages of Visio

1. Limited Features
Users criticize the limited features of Visio, especially regarding cloud options and essential symbols being paid.
See 3 mentions

See Related User Reviews

AT

Abhinav T.

Mid-Market (51-1000 emp.)

2.5/5

"Visio is good only if you hand to try your hands on otherwise there are many flaws in it."

What do you dislike about Visio?

Is it monotonous and it is not colorful and many important icon/symbols like database symbol and many other are paid, should be included in the free v

Ronny M.
RM

Ronny M.

Small-Business (50 or fewer emp.)

3.5/5

"Visio User Experience"

What do you dislike about Visio?

-Using Visio via browser is very bad as it slow, bad UI. -Symbol for creating PnID and PFD is limited. -Editing text on the connection line isn't si

2. Editing Limitations
Users find editing limitations in Visio frustrating, leading to a slow and tedious diagramming process.
See 2 mentions

See Related User Reviews

AT

Abhinav T.

Mid-Market (51-1000 emp.)

2.5/5

"Visio is good only if you hand to try your hands on otherwise there are many flaws in it."

What do you dislike about Visio?

Is it monotonous and it is not colorful and many important icon/symbols like database symbol and many other are paid, should be included in the free v

TW

Todd W.

Mid-Market (51-1000 emp.)

1.5/5

"For creating workflows and diagrams it is not user friendly."

What do you dislike about Visio?

Diagramming is difficult and slow. Making connections is time-consuming, and it isn't easy to modify all of one shape at once. You have to do each one

3. Expensive
Users note the high cost as a downside, especially for accessing additional features beyond the basic ones.
See 2 mentions

See Related User Reviews

Philani X.
PX

Philani X.

Small-Business (50 or fewer emp.)

5.0/5

"Visio Review"

What do you dislike about Visio?

There is nothing I dislike thus far, apart from having to pay to use other features, but there's nothing free and the basic features are more than eno

Verified User
U

Verified User

Mid-Market (51-1000 emp.)

4.0/5

"Visio Review"

What do you dislike about Visio?

The high cost is a downside. Microsoft support was difficult to work with.

4. Learning Curve
Users find the learning curve steep initially, but it becomes easier with practice over time.
See 2 mentions

See Related User Reviews

RJ

Robert J.

Mid-Market (51-1000 emp.)

5.0/5

"a fast, functional way to convey ideas, technical and business processes that is intuitive to use"

What do you dislike about Visio?

it takes a bit of time to get used to, but after a few uses it becomes second nature

DV

Donna V.

Mid-Market (51-1000 emp.)

5.0/5

"Love this tool"

What do you dislike about Visio?

Not an issue with Visio--I just need to learn more on how to print the work in one single sheet

5. Limited Color Options
Users find the limited color options in Visio make the interface feel monotonous and outdated compared to competitors.
See 2 mentions

See Related User Reviews

AT

Abhinav T.

Mid-Market (51-1000 emp.)

2.5/5

"Visio is good only if you hand to try your hands on otherwise there are many flaws in it."

What do you dislike about Visio?

Is it monotonous and it is not colorful and many important icon/symbols like database symbol and many other are paid, should be included in the free v

Ronny M.
RM

Ronny M.

Small-Business (50 or fewer emp.)

3.5/5

"Visio User Experience"

What do you dislike about Visio?

-Using Visio via browser is very bad as it slow, bad UI. -Symbol for creating PnID and PFD is limited. -Editing text on the connection line isn't si

6. Limited Icons
Users find Visio's limited icons frustrating, lacking colorful and essential symbols available in the free version.
See 2 mentions

See Related User Reviews

AT

Abhinav T.

Mid-Market (51-1000 emp.)

2.5/5

"Visio is good only if you hand to try your hands on otherwise there are many flaws in it."

What do you dislike about Visio?

Is it monotonous and it is not colorful and many important icon/symbols like database symbol and many other are paid, should be included in the free v

Ronny M.
RM

Ronny M.

Small-Business (50 or fewer emp.)

3.5/5

"Visio User Experience"

What do you dislike about Visio?

-Using Visio via browser is very bad as it slow, bad UI. -Symbol for creating PnID and PFD is limited. -Editing text on the connection line isn't si

7. Limited Shapes
Users find the limited shapes in Visio hinder their diagramming speed and ease of use significantly.
See 2 mentions

See Related User Reviews

Ronny M.
RM

Ronny M.

Small-Business (50 or fewer emp.)

3.5/5

"Visio User Experience"

What do you dislike about Visio?

-Using Visio via browser is very bad as it slow, bad UI. -Symbol for creating PnID and PFD is limited. -Editing text on the connection line isn't si

TW

Todd W.

Mid-Market (51-1000 emp.)

1.5/5

"For creating workflows and diagrams it is not user friendly."

What do you dislike about Visio?

Diagramming is difficult and slow. Making connections is time-consuming, and it isn't easy to modify all of one shape at once. You have to do each one

8. Diagram Issues
Users struggle with diagram issues, finding the process slow and challenging, leading to frequent rework and frustrations.
See 1 mentions

See Related User Reviews

TW

Todd W.

Mid-Market (51-1000 emp.)

1.5/5

"For creating workflows and diagrams it is not user friendly."

What do you dislike about Visio?

Diagramming is difficult and slow. Making connections is time-consuming, and it isn't easy to modify all of one shape at once. You have to do each one

Visio Reviews (671)

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Reviews

Visio Reviews (671)

View 1 Video Reviews
4.2
671 reviews
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G2 reviews are authentic and verified.
PB
Customer Experience Manager
Small-Business (50 or fewer emp.)
"Visio clear and professional diagrams!"
What do you like best about Visio?

Visio makes creating clean, professional-looking diagrams incredibly easy. I use it for a wide range of tasks, including flowcharts, organizational charts, network maps, and floor plans. The interface is straightforward and responsive, and the variety of templates helps me get started quickly. Because it’s a Microsoft application, it integrates smoothly with other Microsoft tools, making it simple to share and update documents with coworkers. Overall, it’s my preferred choice. Review collected by and hosted on G2.com.

What do you dislike about Visio?

Perhaps the price could be a concern. Additionally, some of the more advanced features may require a bit of time to master. However, overall, the experience remains straightforward and positive. Review collected by and hosted on G2.com.

Philani X.
PX
Data Analyst
Small-Business (50 or fewer emp.)
"Visio Review"
What do you like best about Visio?

I like that it has many visuals you can choose from and you can construct the visual of your choise and it is user firendly Review collected by and hosted on G2.com.

What do you dislike about Visio?

There is nothing I dislike thus far, apart from having to pay to use other features, but there's nothing free and the basic features are more than enough. Review collected by and hosted on G2.com.

Lucy M.
LM
IT and business systems support
Small-Business (50 or fewer emp.)
"Simple design, varied functionality"
What do you like best about Visio?

The layout of Visio is simple but i like the variety of containers available.

Visio can easily be used from the web or download from your 365 account and is easy to do.

I use Vision weekly for various projects or company needs. Review collected by and hosted on G2.com.

What do you dislike about Visio?

I can not think of any downsides that come to mind although i have found the online version does not meet my needs the same as the desktop version. Review collected by and hosted on G2.com.

RJ
President and Owner
Mid-Market (51-1000 emp.)
"a fast, functional way to convey ideas, technical and business processes that is intuitive to use"
What do you like best about Visio?

mostly quick and intuitive, lots of features Review collected by and hosted on G2.com.

What do you dislike about Visio?

it takes a bit of time to get used to, but after a few uses it becomes second nature Review collected by and hosted on G2.com.

Ronny M.
RM
Process Engineer-Metallurgist
Small-Business (50 or fewer emp.)
"Visio User Experience"
What do you like best about Visio?

- Simple and User friendly

- for creating BFD, connecting every block is easier

-could be connected and or integrated with another Microsoft product (excel, powerpoint, word)

-Could add new symbol from directory Review collected by and hosted on G2.com.

What do you dislike about Visio?

-Using Visio via browser is very bad as it slow, bad UI.

-Symbol for creating PnID and PFD is limited.

-Editing text on the connection line isn't simple thing

-Unable to create or modify new symbol directly in the software Review collected by and hosted on G2.com.

SAMSURI M.
SM
Mid-Market (51-1000 emp.)
"Friendly"
What do you like best about Visio?

Easy to use, more friendly and faster to draw Review collected by and hosted on G2.com.

What do you dislike about Visio?

Need more template to insert in library. Review collected by and hosted on G2.com.

AT
Senior Product Analyst
Mid-Market (51-1000 emp.)
"Visio is good only if you hand to try your hands on otherwise there are many flaws in it."
What do you like best about Visio?

Best thing about Visio is its learning curve. It is easy to learn flowchart creation if any is new to creating flowchart. Its learning curve is not steep. Review collected by and hosted on G2.com.

What do you dislike about Visio?

Is it monotonous and it is not colorful and many important icon/symbols like database symbol and many other are paid, should be included in the free version.

It's user interface looks archaic as compared to Miro which looks new and lively.

There is no option of Artificial Intelligence (AI) where one can give text and on the basis of that AI can suggest which type of flow chart is good.

Also if flow chart in Visio is very big and we try to paste it in word file or in PPT then it becomes blur. So there should be an option pasting in word/ppt, so that even if it is small, it should not be blured.

Also the interface should be like all the options are visible to the one who is using it or atleast there should be some sort of small text or video for every option, so that if any new person is coming then he should know there itseld instead of experimenting with that. Review collected by and hosted on G2.com.

Verified User in Information Technology and Services
UI
Mid-Market (51-1000 emp.)
"Visio Review"
What do you like best about Visio?

Creating network diagrams easily with up to date objects. Review collected by and hosted on G2.com.

What do you dislike about Visio?

The high cost is a downside. Microsoft support was difficult to work with. Review collected by and hosted on G2.com.

DV
Director
Mid-Market (51-1000 emp.)
"Love this tool"
What do you like best about Visio?

Easiness of mapping processes. Nice tool. Review collected by and hosted on G2.com.

What do you dislike about Visio?

Not an issue with Visio--I just need to learn more on how to print the work in one single sheet Review collected by and hosted on G2.com.

CK
Lead Writer
Small-Business (50 or fewer emp.)
"Very Good Tool if you want to work on Diagrams and Flowcharts."
What do you like best about Visio?

Visio is a great tool for making complex flowcharts, Architecture Diagrams, technical Drawings, etc. It allows Office 365 integration and is easy to share with colleagues to work simultaneously. It can be a great tool for a versatile tool for professionals in various fields, including business, engineering, and IT. However, sometimes working together with colleagues there is always a delay in updating just like every other MS Office product. Visio provides extensive customization options, allowing users to create highly detailed and polished diagrams. Great to use for data linking, enabling users to create dynamic diagrams linked to external data sources such as Excel. Easy to use to create complex diagrams. Review collected by and hosted on G2.com.

What do you dislike about Visio?

Online Sharing and updates are sometimes unreliable, often leading to reworking diagrams again. Following version control from colleagues is a daunting task. Review collected by and hosted on G2.com.