Flightcase Reviews & Product Details

Flightcase is event production software for AV rental, staging, lighting and live event production companies. It covers the span of a job that usually gets split across four tools: the gear catalogue, the quote, the warehouse pull, the crew, and the invoice. Quotes price themselves from your inventory, so changing a rate card does not mean retyping quotes. Lines group into sections, and a discount can apply to one line or a whole group. Send a quote and the client opens a link in a browser and approves it there, with no account to create and no PDF to lose in an email thread. An approved quote becomes the show and then the invoice with the numbers intact, which is the handoff where most setups start to drift. Inventory works from real reservations rather than a spreadsheet, so a conflict surfaces before the truck is loaded. Cases and kits price and move as a single package instead of a list of parts. Replacement values feed both the rate card and the insurance schedule. Gear leaves and returns through a scanner, checked against the actual job rather than a printed list. Crew are asked for availability in one round instead of one text message at a time, and booked crew get their own view: their calls, their call times, and the files shared with them, and nothing else about the job. Clients and crew never need a paid seat. Also handles sub-rentals, dry hire with security holds, a production calendar with soft holds for work that has not confirmed yet, call sheets, deposit invoicing and card payments. Free plan for solo operators. Team at $39/month, Pro at $99/month, additional seats $5/month. Currently in open beta.