Flex Databases eTMF Reviews & Product Details

Flex Databases eTMF offers a next-generation electronic Trial Master File (eTMF) solution designed to streamline document management and regulatory compliance for clinical trials. We elevate the eTMF experience beyond traditional systems by incorporating cutting-edge Artificial Intelligence (AI) technology, alongside a unique "co-pilot" feature that empowers human oversight. Effortless Filing and Enhanced Accuracy with AI Our AI assistant automates document classification and metadata assignment, significantly reducing manual effort and saving valuable time for clinical trial professionals. Co-Pilot Control While AI automates tasks, human oversight remains crucial. Our innovative "co-pilot" feature bridges the gap, allowing users to maintain control and expertise throughout the process. Users can set confidence levels for automatic classification by the AI. Documents falling below this designated threshold require user review. Additionally, the co-pilot feature empowers users to review and potentially adjust the AI's classifications. This user interaction allows the AI to continuously learn and improve its performance over time. Benefits of Flex Databases eTMF with AI and Co-Pilot: Effortless Efficiency AI streamlines document processing, freeing up valuable time for clinical trial professionals to focus on higher-level activities. Unmatched Accuracy The combined power of AI classification and co-pilot control minimizes errors, ensuring data integrity and unwavering regulatory compliance. Enhanced User Experience The intuitive interface and co-pilot feature create a user-friendly document management environment. Continuous Learning System User interaction with the co-pilot feature fosters continuous learning for the AI, resulting in ever-increasing classification accuracy.

Seller

Flex Databases

Languages Supported

English

Product Description

Flex Databases' electronic Trial Master File system offers a comprehensive, user-friendly solution for managing clinical trial documentation. Designed to provide 24/7 visibility, it ensures secure access to trial documents from any location, facilitating efficient oversight and compliance. The platform's intuitive interface allows users to quickly identify missing documents, monitor upload statistics, and assess folder completeness by various parameters, enhancing overall trial management. Key Features and Functionality: - Efficient Document Management: Users can upload documents via multiple methods, including direct email, mobile app, drag-and-drop, or WebDAV connection. Integration with Clinical Trial Management Systems ensures seamless document filing without additional effort. - AI-Powered Automation: The eTMF system incorporates artificial intelligence to automate document placement and metadata assignment, significantly reducing manual workload and minimizing errors. A co-pilot mode monitors filing accuracy, triggering human review when necessary to maintain high compliance standards. - Compliance and Security: Fully compliant with regulations such as 21 CFR Part 11 and GDPR, the system offers robust access controls, comprehensive audit trails, and secure archiving functions. It supports both cloud-based and on-premise hosting options, providing flexibility to meet organizational needs. - User-Centric Tools: Features like automated to-do lists, customizable widgets, and exportable reports help users focus on critical tasks. The platform also includes embedded eSignature functionality for document review, approval, and signing processes. Primary Value and User Solutions: Flex Databases' eTMF system addresses common challenges in clinical trial management by streamlining document handling, ensuring regulatory compliance, and enhancing operational efficiency. Its AI-driven automation reduces manual tasks, saving significant time and resources. The system's flexibility and user-friendly design make it adaptable to various organizational processes, facilitating seamless integration and improved collaboration among stakeholders.

Overview by

Mario Staltmanis

Top-Rated Alternatives

Egnyte

4.4/5

(1,081)

MasterControl Quality Management System

View All Alternatives

Flex Databases eTMF Media

Flex Databases eTMF Demo - eTMF Metadata View

Reviewing eTMFs just got faster! Flex eTMF's lets you choose documents to review from your own list.

Flex Databases eTMF Demo - eTMF Cross-Project Management

Forget complex upload methods! Flex eTMF offers several ways to upload documents in seconds. Just email them directly, use the mobile app, drag and drop files, connect your computer through WebDAV, or simply browse and upload.

Flex Databases eTMF Demo - TMF Dashboard

Access your trial documents anytime, anywhere, with secure logins from any device. Flex eTMF keeps you informed with missing document alerts, upload stats, and folder completion details. Plus, focus on what matters most with automated to-do lists, customizable dashboards, and exportable reports.

Flex Databases eTMF Reviews (5)

G2 reviews are authentic and verified.

Here's how.

EP

Esmari P.

Finance Coordinator

Mid-Market (51-1000 emp.)

11/14/2025

"Flexible Data Management Perfect for Evolving Business Needs"

4.5/5

What do you like best about Flex Databases eTMF?

Unlike traditional relational databases, Flex databases allow you to store data without rigid schemas.

You can easily add new fields or modify existing ones without downtime or complex migrations.

Ideal for dynamic business requirements where data structures evolve frequently. Review collected by and hosted on G2.com.

What do you dislike about Flex Databases eTMF?

eTMF data often involves structured metadata and hierarchical relationships. Review collected by and hosted on G2.com.

LG

Lubna G.

12/7/2025

"Effortless Document Management with Stellar Support"

5/5

What do you like best about Flex Databases eTMF?

I like the functionality and the exquisite customer support, specially from Filip. The document control, report visualization, and workflow streamlining are impressive. Initial setup was pretty easy, and the team delivered as per the agreed time schedule. Review collected by and hosted on G2.com.

What do you dislike about Flex Databases eTMF?

There is a learning curve at the beginning, but the team makes it much easier. Review collected by and hosted on G2.com.

AR

Verified User in Research

Small-Business (50 or fewer emp.)

12/10/2025

"Great File Management, But User Setup Needs Streamlining"

2.5/5

What do you like best about Flex Databases eTMF?

The folder structures and uploading/downloading/renaming/deleting functions are very easy and quick to use. I also like how it notifies you if you are uploading a duplicate document. Review collected by and hosted on G2.com.

What do you dislike about Flex Databases eTMF?

I found there were too many steps involved in adding users. Review collected by and hosted on G2.com.

VV

Vrajesh B. V.

Not only is the team is fully capable of delivering what we want, but they also deliver in a timely manner.

Information Technology and Services

Small-Business (50 or fewer emp.)

1/27/2025

"They are skillful, intelligent and brilliant"

5/5

What do you like best about Flex Databases eTMF?

they create a userfriendly interface, high level of customisation,streamless ntegration with other clinical trail. Review collected by and hosted on G2.com.

What do you dislike about Flex Databases eTMF?

nothing to dislike about them because they are too skillful and intelligent Review collected by and hosted on G2.com.

AR

Verified User in Research

Small-Business (50 or fewer emp.)

6/23/2024

"Recommended eTMF solution (big upgrade coming from Microsoft SharePoint)."

4/5

What do you like best about Flex Databases eTMF?

-Flexibility/customisability of various aspects (user permissions, various ways to view/review eTMF contents and generate reports etc.).

-New features being added over time.

-Decent interface. Relatively easy to use and functional for serious use. Not excessively simplified/minimalist for the sake of aesthetics or tablet/phone use.

-Kind and responsive customer support. Review collected by and hosted on G2.com.

What do you dislike about Flex Databases eTMF?

-Takes a bit of effort to fully understand how to control user permissions and other settings, especially if you want to make full use of the capabilities (the customisability naturally comes with some complexity).

-Site could be a little more quick/responsive. Review collected by and hosted on G2.com.