Ficha.work - Time tracking and team management software. Reviews & Product Details

Ficha.Work is a cloud-based time tracking and attendance management platform designed for businesses operating under Spanish labor law. It enables employers to maintain compliant digital records of employee work hours as required by Royal Decree-Law 8/2019, which mandates that all companies in Spain register the daily entry and exit times of every worker. The software serves two primary audiences: small and medium businesses (2-500 employees) that need straightforward work time registration, and labor consultancies (asesorías) that manage time tracking on behalf of multiple client companies. Ficha.Work addresses the specific regulatory requirements of the Spanish market, including upcoming legislation that will mandate exclusively digital registration with immutable records and individual worker credentials. Employees record their work hours through three methods: a mobile application for Android and iOS with optional GPS location capture, contactless NFC bases installed at the workplace for sub-2-second clock-in without app interaction, and schedule-based automatic registration that sends push notifications at shift start time. All methods use non-biometric authentication, which aligns with the new regulation's exclusion of facial recognition and fingerprint data. Key capabilities include: - Digital time registration with audit trail — every clock-in, clock-out, and correction is recorded with immutable traceability, retained for over four years, and exportable as PDF or Excel reports structured for labor inspection and payroll processing - Time correction workflow — employees submit correction requests with proposed times and justification; managers approve or reject with full history preserved, replacing informal channels like email and messaging apps - Vacation and absence management — request and approval workflow with automatic balance tracking, integrated with work calendars containing national, regional, and local Spanish holidays - Configurable work schedules — supports fixed hours, split shifts, continuous shifts, and rotating patterns with automatic missed clock-in detection and employee notifications - Native multi-organization management for consultancies — a single account manages multiple client companies with independent data isolation, organization switching, and consolidated billing, designed specifically for the Spanish asesoría model where one consultancy handles HR compliance for dozens of client businesses The platform operates entirely in the cloud with no server installation required. It uses AWS infrastructure in the EU region, JWT-based authentication via AWS Cognito, and role-based access control with three permission levels: administrator, manager, and worker. NFC hardware bases are available as an optional accessory at a one-time cost per unit.