Shelf Asset Management (Shelf.nu) Reviews & Product Details

I like the interface of Shelf Asset Management (Shelf.nu). I find the QR code functionality really useful. We put QR codes on our items, which makes them scannable either via the iOS app or using our barcode scanner. When we scan the QR, it shows the exact item in Shelf. The setup was smooth, with over 700 assets. Review collected by and hosted on G2.com.

I would like to see recurring bookings, working in an educational setting where there are weekly events, recurring bookings would save me a lot of time Review collected by and hosted on G2.com.

Shelf has completely transformed how we manage equipment in our Cinema Department at Los Angeles City College. After testing other platforms like Snipe-IT and Cheqroom, Shelf stood out as the perfect balance of features, fair pricing, and flexibility without the risk of being locked into a vendor that could raise prices year after year.

What I value most is how much the team cares about their users. Carlos has been amazing at listening to feedback and rolling out updates quickly. Bugs I have reported were often fixed in a day or two, which is rare for any software platform.

On the functional side, importing assets through CSV was simple and the team even provided pre-assigned QR IDs, allowing us to design our own custom equipment tags. That alone saved us thousands of dollars compared to buying pre-made tags, and gave us the ability to include helpful details like contact information, item names, and serial numbers.

The availability view has been a game changer for day-to-day operations. We went from having zero clarity about what gear was in circulation to being able to see exactly when items are due back through a simple calendar interface. It has made communicating with students about equipment availability so much easier. Review collected by and hosted on G2.com.

The main area that could be improved is the student-facing checkout experience. Right now, assets are listed individually, which means if we have 20 Canon T7 cameras, they appear 20 times instead of once with a quantity of 20. It works, but it is not the most intuitive experience for students.

I would love to see the front end evolve into more of a “storefront with a cart” approach, where students could select gear more naturally and reserve it themselves. I have already spoken with Carlos about this idea, and knowing how responsive the team is, I am optimistic that improvements like this are on the horizon. Review collected by and hosted on G2.com.

This app does a great job of the often complex task of asset management, no matter what your assets are (we're a video production company with in-house kit and various physical resources). The UI is modern and clear, and the features are just what we needed; add in a bunch of assets and their metadata, create kits, then be able to book them out across multiple users. We've not implemented QR codes yet, but we'll be rolling our own stickers for this very soon. The ability to simply use the phone in your pocket instead of some expensive scanner handset is great.

Being open-source, the ability to fork your own version and build out your own features on top of the great work the Shelf team have done so far is super useful if you can't wait for features your organisation needs to be implemented (obviously you'll need dev experience for this, it's not straightforward if you're not a developer). Review collected by and hosted on G2.com.

Honestly not that much to say here. The first thing we needed to implement in our self-hosted version was for kits to have a "kit value" based on the value of all the assets added to the kit. Felt like an obvious requirement, but it was easy for us to implement ourselves with a bit of code. Review collected by and hosted on G2.com.

Shelf is simple and is a great fit for the current state of technology. Our needs are based around employee computers and equipment. Many asset systems do a whole log of things that I don't need. When was the last time I needed to know the number of cylinders on a user's hard drive? I don't. If we need details, we can dive into Intune to pull them. Shelf focuses on the key elements... who has what, how much it's worth, where it is, and how do you track it. It just works... it works on the computer and on our phones. Aside from the core settings, you have custom tags available to you.

The software really has no problems I have seen. Moving on to the team... there is support on Discord and the team at the company. They were fantastic in helping us figure out how to leverage the tags, categories, etc., to fit our needs before we purchased. I needed some data not exposed in the UI recently, it took about 1 business day to get a custom export. Questions are often answered quicker - but I can't think of any longer. For what it's worth, they all have been just nice people, who really like the users and want the product to be selected.

We are in the midrange... maybe 1,500 devices we track... and it's been fine. We also have SSO integration with Azure AD working just fine. One other nice thing is the QR code asset tags... if you scan them and are not logged in, it brings you to a "Did you find this device, let me help you contact the owner", which is just a damn nice to have feature. Review collected by and hosted on G2.com.

Because Shelf focuses on simplicity, you may find yourself rethinking your process to fit into the tag / category / booking. The team was instrumental in helping us work through that.

My only other complaint is the lack of APIs to retrieve or work with data. 99% of groups would not need this though. Review collected by and hosted on G2.com.

Shelf is very easy to use, my team all have smart phones so scanning the QR codes and updating asset details on the fly makes tracking the 1000's of pieces of equipment we have child's play.

The software is very flexible so I have functionality and can adapt inbuilt systems in ways I wouldn't be able to do with standard conventional asset management software.

The support from Nikolay and Carlos has been exceptional, not only when things go wrong but they also welcome ideas of features to add to the software that they may not have thought of themselves. Review collected by and hosted on G2.com.

As the software is still being developed there's some QOL functionality that's not currently implemented but the Devs have made it clear that they will be implementing the missing systems in future releases. Review collected by and hosted on G2.com.

In terms of an inventory management solution, we were hard pressed to find any other app that combined a great UI the various features that Shelf has. Shelf also has a very active community and team behind it which made the switch very easy for us. We continue to find new things to love about Shelf every day. It just works and looks great. We never spend any time having to fight with the tool. Review collected by and hosted on G2.com.

Absolutely no downsides. If you have any issues you can reach out to the team via discord and they usually fix it within a couple days. Any requests for features also seem to be added to the roadmap very quickly. The community around the product has been really well developed. Review collected by and hosted on G2.com.

Shelf asset display is highly customizable allowing user to store and update data with ease. This is very helpful for aircraft maintenance and dispatching compliance. Review collected by and hosted on G2.com.

As a limitation, it is difficult to "embed" existing systems into shelf (such as maintenance records, etc) to use shelf as the central information repository. Review collected by and hosted on G2.com.

It makes insights in our asset very easy. Bookings don't overlap anymore. The Shelf team responds to requests and implements them. We use it on a daily basis. Review collected by and hosted on G2.com.

Not much. It's still a work in progress. But very workable. Review collected by and hosted on G2.com.

Shelf's strength is organization. Create topic-based collections for research, notes, or knowledge bases. Team up? Share collections for project collaboration or family knowledge exchange. Easy to use interface makes information management accessible. Customization options (formatting, visuals, layouts) could be a big win for those who like organized info presented their way. At 104 words, this captures Shelf's core appeal. Review collected by and hosted on G2.com.

Shelf's limitations are unclear without testing it myself. Potentially, open shelves might lack privacy for sensitive collections. Search functionality within collections could be limited for complex info. Without advanced features, power users might find it restrictive. Review collected by and hosted on G2.com.

I have been looking for a modern asset management software for my companies equipment, the usage of QR codes of shelf is very clever, as most of my staff has a smart phone with them at all times. So they can interact with the labels, make work order requests, tag equipment and so on.

Another handy thing of working with shelf, is that they have a production workflow for creating asset tags and delivering them to your door. We used this service and produced 1000 asset tags that are unlinked to items. This means that, if new equipment or inventory arrives, we can quickly create its digital version. Review collected by and hosted on G2.com.

Something I see as a negative, is that shelf works in a singular user environment. Meaning that, I can have 1 admin for the asset inventory. From my talks with shelf, they say that, soon they will integrate the concept of organisations. This will allow me to load more colleagues to my account. Review collected by and hosted on G2.com.