Quotara Reviews & Product Details

Quotara is the procurement and bid leveling platform built specifically for construction estimators. Most construction software treats procurement as a footnote bolted onto a project management timeline or generic CRM. Estimators end up using spreadsheets and email clients to do the actual work of sourcing quotes from subcontractors. Quotara is the opposite. It starts with the RFQ and works outward. Job and RFQ Management. Organize every bid by job. Track multiple RFQs per project across the full lifecycle: unsent, sent, partial replies, awarded, closed. Filter by status, search across jobs and vendors, and never lose track of a deadline. AI-Generated RFQ Emails. Generate professional vendor outreach in one click. Choose Simple, Standard, or Formal tone. Quotara writes the email using your scope details, due dates, and vendor information so you can send polished requests in seconds instead of minutes. Vendor Database. Build your subcontractor database once and reuse it forever. Filter by trade, track contact info, monitor reply rates, and never lose a bid contact again. Quote Extraction. Upload a vendor's quote PDF and Quotara extracts line items, totals, lead times, and exclusions automatically. No more retyping data into spreadsheets. AI Bid Leveling. Compare competing quotes side by side. Quotara's AI Bid Recommendation analyzes price, lead time, scope exclusions, and spec compliance to surface the real winner — not just the lowest number on the page. Award Tracking. Mark winning bids with one click. Quotara automatically closes sibling RFQs by discipline so your data stays clean. Calendar and Urgency Indicators. Visual deadlines across all jobs and RFQs. Color-coded urgency shows what needs follow-up before bids slip away. Quotara is built for general contractors, specialty contractors, and estimators in commercial, industrial, and institutional construction. It was designed by an estimator with 20 years of industrial and commercial construction experience. Every feature is shaped by real procurement workflows — not by what a software company assumes those workflows are.