Proofpoint Core Email Protection Features

Actively gathers data on suspicious sources and characteristics of potentially malicious content

Supports secure implementation with popular email applications and clients.

Allows administrators to set user access privileges to permit approved parties to access sensitive data.

Has pre-built data loss prevention (DLP) functions which prevent employees or accounts that have been hacked from sending out sensitive information.

Supports compliance with PII, GDPR, HIPPA, PCI, and other regulatory standards.

Actively gathers data on suspicious sources and characteristics of potentially malicious content

Supports secure implementation with popular email applications and clients.

Allows administrators to set user access privileges to permit approved parties to access sensitive data.

Access pre-built and custom reports to monitor user activity and storage.

Prevents previous committers of fraud and other suspicious accounts from future communications

Supports compliance with PII, GDPR, HIPPA, PCI, and other regulatory standards.

Archives conversations, files, and other communications for future reference

Prevents malware or spam in emails either through predictive or reactive anti-malware/anti-spam tools.

Encrypts the content of emails and their attachments.

Isolates potentially malicious content and files before they can gain network access

Includes advanced tools, including machine learning analysis to detect threats often missed by traditional filtering tools, such as unsafe attachments, advanced malware, and targetted social engineering attacks.

Prevents both phishing attacks and spear-fishing attacks, including impersonation attacks.

Has pre-built data loss prevention (DLP) functions which prevent employees or accounts that have been hacked from sending out sensitive information.

Alerts administrators and other related parties about the unauthorized movement or release of company information.

Monitors user email activity, documents behaviors for baselining and anomaly detection.

Constantly monitors system to detect anomalies in real time.

Analyzes historical email data, identifies at-risk individuals, then detects and blocks targeted spam emails.

Allows administrators to set policies for security and governance.

Prevents spam emails containing phishing links, suspicious URLs, and malicous attatchments from reaching a user's inbox.

Prevents unwanted emails including bulk, mass, or other junk emails from reaching recipients mailboxes.

Prevents emails with malicious links or attachments embedded with malware, such as ransomware, spyware, and other viruses, from reaching email recipients.

prevent social-engineering attacks such as phishing, spear-phishing, and c-level executive impersonation attacks.

Rejecting phishing emails that include suspicious URLs or links to websites that have been previously flagged.

Includes a quarantine area for users to manually inspect suspicious emails.

Monitors outgoing mail to prevent data loss by encrypting messages or preventing the messages from being sent.

Includes advanced threat protections such as machine learning to conduct abnormal behavioral analysis, display name spoof detection especially regarding c-level impersonation attacks, detecting lookalike email domains that are visually confusing.

Offers archival email retention for compliance purposes.

Offers standard reporting functionality.

Supports on-premises deployments of secure email gateways, which requires a company to maintain their own hardware. This is different than Cloud Email Security software which protects cloud-based email environments and do not require on-premises hardware installations.

Provides protection against malicious attachments.

Identify phishing emails

Allow users to access multiple services after entering their login credentials once

Ability to oversee and optimize the operations of a mail server

Active monitoring of systems, applications, or networks

Supports various encryption algorithms including AES (Advanced Encryption Standard), RSA (Rivest-Shamir-Adleman), Twofish, and Pretty Good Privacy (PGP).

Encrypts the email during transit between email servers, preventing interception by third parties.

Encrypts the message on the sender's device and decrypts it only on the recipient's device, ensuring that only the sender and recipient can read it.

Allows users to revoke access to encrypted emails or keys in case of compromise.

Enables users to set permissions on who can access, read, or modify their encrypted emails.

Allows senders to sign their emails cryptographically, providing proof of authenticity and integrity.

Verifies the identities of individuals or organizations through trusted third-party certificate authorities.

Integrates with antivirus solutions to scan email attachments for malicious content.

Generates reports on encryption usage, compliance status, and security incidents.

Logs and tracks encryption-related activities for compliance, troubleshooting, and security analysis.

Offers DLP features to prevent accidental or unauthorized transmission of sensitive information.

Offers intuitive interfaces for sending, receiving, and managing encrypted emails.

Offers application programming interface (APIs) and software development kits (SDKs) for integrating encryption features into custom applications or workflows.

Integrates seamlessly with popular email clients, including Gmail, Microsoft Outlook, and Thunderbird.

Automatically performs encryption and decryption processes to minimize user effort and errors.

Anticipates needs and offers suggestions without prompting

Capability to perform complex tasks without constant human input

Anticipates needs and offers suggestions without prompting

Capability to perform complex tasks without constant human input

Improves performance based on feedback and experience

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

A record of all activities within the system, including user access, changes made, etc.

Lists of domains/addresses that are allowed / rejected

Use AI to generate content in the form of text, images, videos, etc.

Discover patch statuses and vulnerabilities

Integrates with Active Directory

Identifying, analyzing, and mitigating security issues and taking appropriate action to protect systems and data from potential harm

Search and/or filter for items using names, keywords, descriptions, tags, metadata, etc.

Identify and alert about security breaches by third parties

Track and manage adherence to policies for any service, product, process, or supplier

Filters used to determine different types of malware threats

Convert data into a code for security

Process of checking different types of data for accuracy to avoid errors or inconsistencies

Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws

System alerts about the need to escalate an issue or request

Create, manage, and track policies and procedures within an organization

Alter the layout and content of reports

Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes

Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency

Track and document all activities across devices, networks, and other systems

Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access

At least a username and password is required to access the system

Set up connections to third-party platforms to improve business processes

Detect spam, BOT, or invalid email addresses

Notifications that are delivered to users as soon as an event occurs

Set a time to generate routine reports automatically

Track delivered, received, and opened emails

Identify and prevent suspicious activity

A chronological record of actions or occurrences within a network, software, or process

Manage/customize policies to organize data and determine where data should be stored or archived and for how long.

Create backups and provide methods to recover deleted/lost data

Information to prevent, understand and identify cyber threats

Control system access and/or deliverability for applications and email addresses

Import and export data to and from software applications

Extra layer of security that requires not only a password and username but also something specific to that user

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Prevents, detects and removes malware

Safeguard confidential data and meet compliance regulations

Notifying as a warning or reminder of a potential or imminent hazard

Define levels of authorization for access to specific files or systems

Generate and store passwords in an encrypted database and assist in retrieving lost or forgotten passwords

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Verify the identity of users/devices to enable secure access

Identify phishing emails

Ability to restore deleted, hidden, or lost data from an email server/system

Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes

Create backups and provide methods to recover deleted/lost data

Create, manage, and track policies and procedures within an organization

Manage, store and organize emails within the system or via third-party apps

Safeguard confidential data and meet compliance regulations

Allow users to access multiple services after entering their login credentials once

Manage and store data in a database

Identify and prevent suspicious activity

Route emails to multiple servers

Process of checking different types of data for accuracy to avoid errors or inconsistencies

Track and manage adherence to policies for any service, product, process, or supplier

Find & retrieve relevant data or documents

Search and filter data across systems to locate required information by entering keywords or certain criteria

Rejecting phishing emails that include suspicious URLs or links to websites that have been previously flagged.

Systematic evaluation of the security of a company's overall security system and situation

Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency

Prevents, detects and removes malware

Initiate collection and analysis of known risks

A request to the original server for a message to be resent

A record of all activities within the system, including user access, changes made, etc.

View and track pertinent metrics to find patterns and gain insights from data

Lists of domains/addresses that are allowed / rejected

Discover patch statuses and vulnerabilities

Integrates with Active Directory

Reduction in the number of bits needed to represent data

Track delivered, received, and opened emails

Convert data into a code for security

Techniques to prevent and filter unwanted or unsolicited email spam from reaching a user's inbox

Plan and implement business continuity measures in case of unforeseen events

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Attach digital tags to documents and assets for identification, search, or monitoring purposes

Securely stores data to prevent data loss or breaches

Track and document all activities across devices, networks, and other systems

Filters used to determine different types of malware threats

Analysis and detection of spam-related traffic

Application programming interface that allows for integration with other systems/databases

Organize and group data or items based on various criteria

Organize, prioritize, and manage incoming communications

Detect spam, BOT, or invalid email addresses

Verify the identity of users/devices to enable secure access

Set up connections to third-party platforms to improve business processes

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Feature in email systems that identifies suspicious or unsolicited emails and holds them in a separate folder for review or deletion

Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access

Use AI to generate content in the form of text, images, videos, etc.

Manage/customize policies to organize data and determine where data should be stored or archived and for how long.

Define levels of authorization for access to specific files or systems

Observe and track the demand, usage, progress or quality of a system, product, or user