Ideals Virtual Data Room Features

Define levels of authorization for access to specific files or systems

Offers user access across mobile platforms

Provides robust security options, such as two-factor authentication, single sign-on controls, or fingerprint scanning

Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access

Has secure file sharing capabilities for internal or external sharing

Allows users to quickly revoke document access even after download

Automatically generates watermarks on documents when it is downloaded, viewed or printed

Provides metrics around user history, such as document views and edits

Allows users to upload several files at once

Find content or files using keywords, metadata, tags, etc.

Digitally sign online documents

Application programming interface that allows for integration with other systems/databases

Use AI to generate content in the form of text, images, videos, etc.

Import and export data to and from software applications

Assemble applications and processes by dragging over and arranging pre-built components

Allow users to collaborate and ask questions regarding folders and/or documents within the system

Data is backed up automatically to prevent data loss

Track and manage adherence to policies for any service, product, process, or supplier

Access work applications remotely, for when working away from the office and/or traveling

Attach digital tags to documents and assets for identification, search, or monitoring purposes

Create, save, and store files

Plan and coordinate all the resources, costs and time needed to execute assignments

A record of all activities within the system, including user access, changes made, etc.

Review and analyze existing information across documents

Access software remotely via mobile devices

Compliant with HIPAA, which sets standards for sensitive patient data protection

Manage and store data in a database

Compile and organize data into specific metrics

Set up connections to third-party platforms to improve business processes

Assign categories, labels, tags, or attributes to documents for organization, search and storage

Provides a channel for team members to share media files, communicate, and work together

Send documents directly to data room from email

Securely stores data to prevent data loss or breaches

Verify the identity of users/devices to enable secure access

Track and document all activities across devices, networks, and other systems

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Allow users to access multiple services after entering their login credentials once

Leave comments and notes on documents for others to view

Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks

Add a digital mark to show ownership of an image, video, document, etc.

View and track pertinent metrics to find patterns and gain insights from data

Request two or more credentials to prove user's identity before granting access to systems

Secure online viewing of sensitive documents

Track revisions and updates made to files and navigate between different versions

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Search and filter data across systems to locate required information by entering keywords or certain criteria

Add customized logos and colors to align with company branding

Store, manage, and track all electronic documents in a centralized location