Propared is a cloud-based production planning and scheduling software tailored for arts and events organizations. It integrates calendars, tasks, and inventory management into a unified platform, simplifying complex scheduling needs and ensuring efficient, error-free event planning. Designed by experienced live event managers, Propared addresses the unique challenges of the live events and entertainment industries, offering tools for scheduling, task tracking, resource management, and seamless information sharing across teams and stakeholders. Accessible via web and mobile, it enables users to manage projects from anywhere, enhancing collaboration and streamlining workflows.
Key Features and Functionality:
- Scheduling: Manage performances, rehearsals, special events, pre-production activities, staff and cast schedules, milestones, deliverables, venue management, crew booking, trucking, and inventory usage.
- Sharing: Distribute season calendars, production schedules, venue calendars, personal itineraries, contact sheets, files, equipment lists, show reports, and rental estimates.
- Task Management: Handle rehearsal and performance reports, department notes, to-dos, status tracking, technical requirements, and end-of-night reports.
- Budgeting: Create production estimates, department budgets, rental estimates, track inventory costs, hours, labor costing, apply hourly and flat rates, and manage overtime rules.
- Inventory Management: Catalog, organize, and track items such as props, costumes, and lighting gear; share inventory with external parties; integrate inventory into productions; and generate revenue from existing assets.
Primary Value and User Solutions:
Propared streamlines the complex processes involved in event and production management by centralizing scheduling, task management, resource allocation, and communication. This integration reduces errors, saves time, and enhances collaboration among team members and stakeholders. By providing real-time updates and a user-friendly interface, Propared allows organizations to focus more on the creative and strategic aspects of their work, ensuring successful and efficient event execution.
