clockin Reviews & Product Details

clockin is a mobile-first workforce management and time tracking solution that helps companies with decentralized operations manage employees in the field, digitize site documentation, and streamline the flow of data between remote job sites and the administrative back office. The software is explicitly designed to meet the requirements of industries with a high proportion of non-desk workers, including construction, skilled trades, facility management, landscaping, and mobile service providers. The platform serves as a digital bridge connecting the headquarters with workforce teams deployed in the field. Rather than relying on handwritten timesheets or fragmented communication channels, field staff use a native mobile application (iOS and Android) to record attendance and project-specific activities directly at the point of service. This approach ensures that data regarding working hours, breaks, and project progress is captured in real time and automatically synchronized with the browser-based "Office Center". The primary function of the system is to replace error-prone paper trails with a centralized digital record, ensuring transparency regarding where and when work is being performed off-site. Key features supporting field operations include: - Mobile Time & Attendance: Field employees can clock in and out via smartphone, with the system offering features such as GPS location stamping to verify that staff are at the correct job site when booking time. - Field Documentation & Project Files: The app enables users to create digital field reports by uploading photos, adding voice or text notes, and capturing digital signatures from customers directly on the device, creating an instant audit trail for completed work. - Resource & Absence Management: A centralized calendar allows office managers to schedule field teams for specific shifts or projects and manage vacation requests or sick leave, ensuring that dispatchers always have an overview of available field capacity. - Payroll & Invoicing Integration: Validated data from the field can be exported via standard interfaces (e.g., Paychex, Lexware) for payroll accounting or used to generate accurate invoices based on actual time spent on customer projects. Beyond basic time tracking, clockin assists companies in managing the financial health of their field projects through real-time post-calculation. By comparing budgeted hours against actual logged field hours, businesses can monitor project profitability before billing. The software distinguishes between billable project time and general travel or overhead time, which is critical for accurate service billing. As a Software-as-a-Service (SaaS) solution, clockin allows field teams to access necessary data securely from any location without requiring complex IT infrastructure or on-premise server maintenance.