CatalogIt Reviews & Product Details

CatalogIt is a comprehensive, cloud-based collections management system designed to meet the needs of museums, historical societies, and cultural institutions. It offers an intuitive platform for documenting, preserving, and sharing collections, enabling users to capture detailed information about each item, including materials, provenance, and historical context. Accessible from smartphones, tablets, laptops, and desktops, CatalogIt facilitates real-time collaboration among staff and volunteers, ensuring seamless management of collections from any location. Key Features and Functionality: - Intuitive and Accessible Interface: Simplifies navigation, data entry, and searching, allowing users to document the full scope of data associated with their items. - Comprehensive Classifications: Provides well-researched sets of fields designed to precisely document different item types, capturing the unique characteristics of each object. - Secure, Cloud-Based Storage: Ensures data safety with a trusted, secure cloud-based service, eliminating the need for dedicated servers or maintenance concerns. - Real-Time Collaboration: Enables multiple users to work simultaneously, managing collections with staff and volunteers in real time, enhancing teamwork and efficiency. - Web Publishing Capabilities: Allows selective publishing of collections to the web through the CatalogIt HUB or integration with an institution's website, amplifying digital outreach. - Powerful Tracking and Reporting: Facilitates documentation of complex object histories, including accessions, loans, exhibitions, condition, conservation, and location histories, with customizable reporting options. - Easy Data Migration and Training: Simplifies the transition from other systems with straightforward data migration processes and user-friendly training resources. Primary Value and Solutions Provided: CatalogIt addresses the challenges faced by museums and cultural institutions in managing and sharing their collections. By offering a user-friendly, secure, and collaborative platform, it enhances the efficiency of collection management processes. Institutions can document intricate object details, track their histories, and share their stories with the public, thereby increasing engagement and preserving cultural heritage for future generations. The system's flexibility and accessibility ensure that organizations of all sizes can effectively manage their collections without the need for extensive technical resources.

Seller

CatalogIt

Discussions

CatalogIt Community

Solution Type

Best-of-Breed

Overview by

Dan Rael (Powerful, intuitive, multi-user, mobile/desktop app to securely catalog and collaboratively manage collections anywhere.)

Pricing

Pricing provided by CatalogIt.

Small Museum Account

$449.99 annually

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Top-Rated Alternatives

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User Insights

Average based on 28 real user reviews.

Implementation Time

1 month

Perceived Cost

$$$$$

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Phil K.

Fundraising Counsel and Management Consultant

Small-Business (50 or fewer emp.)

3/29/2026

"CatalogIt easy for experienced and novice users alike"

4.5/5

What do you like best about CatalogIt?

I really did find the use of the platform quite intuitive, the more I used it. Collections hasn't been my main museum work up until now, but with CatalogIt, it was easy! The learning curve was fast, especially coming from Past Perfect, and once I understood the structure, the search functions and inventory control features were very helpful. When we had technical questions, support was responsive within 24 hours. Review collected by and hosted on G2.com.

What do you dislike about CatalogIt?

I'm sure there are more efficient ways to import data - we used .csv spreadsheets, and the field mapping took a little trial and error (some fields like "notes" appear in multiple places. But "undoing" and "redoing" imports was easy to manage. Review collected by and hosted on G2.com.

Kaleigh P.

Research & Reference Assistant

Small-Business (50 or fewer emp.)

5/19/2026

"CatalogIt: User-Friendly Yet Detailed Cataloging"

5/5

What do you like best about CatalogIt?

CatalogIt is user friendly while also allowing you to go into great detail. Review collected by and hosted on G2.com.

What do you dislike about CatalogIt?

CatalogIt could be improved if fields could be customized - added, deleted, and edited. There are a lot of fields that I don't use but still have to scroll through to find the ones I do. Review collected by and hosted on G2.com.

Matthew K.

Ebay Seller

Small-Business (50 or fewer emp.)

1/15/2026

"A modern cms that is easy to use!"

5/5

What do you like best about CatalogIt?

CatalogIt is clearly designed by people who understand how museums and archives actually work. The data model is flexible without being sloppy, relationships are meaningful and not forced, and the system supports professional descriptive standards instead of fighting against them. The cloud based structure makes collaboration far easier than legacy desktop systems. The CatalogIt Hub is also a major strength, providing an easy way to share collections publicly, discover how other institutions structure their records, and feel part of a larger professional platform rather than working in isolation. The CatalogIt team was responsive and genuinely helpful during migration and onboarding, which made a complicated transition feel manageable. Review collected by and hosted on G2.com.

What do you dislike about CatalogIt?

Some cleanup and bulk editing tasks require careful planning, and there is a slight learning curve if you want to take full advantage of relationships, controlled vocabularies, and custom fields, though certainly no more so than legacy systems. Storage is another consideration, as the 100 GB base tier can fill up quickly when working with video files or large media sets. Review collected by and hosted on G2.com.

What problems is CatalogIt solving and how is that benefiting you?

CatalogIt is solving several long standing problems common to legacy collections systems, including limited collaboration, rigid data structures, and heavy reliance on local infrastructure. By moving to a cloud based platform, it has made it easier for staff and volunteers to work simultaneously, manage media consistently, and maintain a single authoritative version of the collection. The system’s flexible data model and strong relationship handling allow for more accurate and meaningful description, which improves both internal management and public access. Overall, this has reduced friction in day to day work and allowed us to focus more on collections care and interpretation rather than fighting the software. Review collected by and hosted on G2.com.

Sandy D.

Member

Small-Business (50 or fewer emp.)

8/10/2025

"Extremely Comprehensive but Easy to Use"

5/5

What do you like best about CatalogIt?

This product is extremely comprehensive and could meet the needs of any organization needing to catalog its collection. The customer service is very responsive and helpful, checking in occasionally to see how things are going. Review collected by and hosted on G2.com.

What do you dislike about CatalogIt?

There are no downsides to using the product. At some point, our organization will request that more "entry types" be added. Review collected by and hosted on G2.com.

What problems is CatalogIt solving and how is that benefiting you?

Our historical society's collection dates back to the 1950s. Over that time, we've had multiple curators, collection and recording techniques (most on paper, of course), with the result being a hodgepodge of data that is difficult to manage and keep track of. CatalogIt will solve this problem for us, providing ONE SECURE place to document our precious items. Review collected by and hosted on G2.com.

Beth A.

Researcher

Small-Business (50 or fewer emp.)

7/8/2025

"User friendly cataloguing tool"

5/5

What do you like best about CatalogIt?

It's a really intuitive tool for organising and cataloguing collections, as well as a way of sharing these with the community. It feels like it was designed with the end user in mind. The Hub means that you can share quickly and easily without needing to have your own website built for purpose, although you can link these if you want. Support is very quick and friendly. All in all, a very handy thing to use with lots of benefits. Review collected by and hosted on G2.com.

What do you dislike about CatalogIt?

There's nothing to dislike! It would be good to have the facility to share short video clips with the wider community, but for now there is the facility to store these for internal use. Review collected by and hosted on G2.com.

Ulrich H.

Managing Partner

Small-Business (50 or fewer emp.)

2/3/2026

"Easy to Use, Fast Web Publishing, and Great Value for Money"

5/5

What do you like best about CatalogIt?

Easy to implement and use. Fast web publishing. Value for money. Great customer support. Review collected by and hosted on G2.com.

What do you dislike about CatalogIt?

Many entry fields provided, which are not all relevant. This means a lot of scrolling. Review collected by and hosted on G2.com.

Michael D.

Curator and Director of University Art Collection

Small-Business (50 or fewer emp.)

1/16/2025

"CatalogIt is worth the switch"

4.5/5

What do you like best about CatalogIt?

The cloud-based system allows us to view/edit from anywhere on any OS. The app is easy to use, and the database is robust. The outward-facing publishing allows our collection to be accessible to the public, with data updates showing instantly w/out having to 're-publish'. The customer service has been fantastic. As we have migrated our data from PastPerfect, our rep has offered free Zoom training sessions with my staff and checks in every couple of months to see how the program is working for us. Review collected by and hosted on G2.com.

What do you dislike about CatalogIt?

Not being able to print directly to my Dymo Label printer is the only downfall at this point. However, the robustness and intuitiveness of the program far outweigh this minor inconvenience. Review collected by and hosted on G2.com.

What problems is CatalogIt solving and how is that benefiting you?

With our previous Collections Management System, we could only update data from one location as it is a PC based software. As an arts institution that uses Mac OS - having a PC for the sole purpose of the collection was cumbersome and antiquated. With the cloud-based system, we are able to update data from anywhere and from any device. The freedom it has given my staff is a huge benefit. Also, we no longer have to pay extra to host our collection online giving the public greater access to our collection/research. Review collected by and hosted on G2.com.

Glenda D.

Retired

Small-Business (50 or fewer emp.)

7/8/2025

"It has been great for cataloging our personal art collection."

5/5

What do you like best about CatalogIt?

The program is easy to use. It is very intuitive. The customer service has been top notch. Review collected by and hosted on G2.com.

What do you dislike about CatalogIt?

I’ve used it for five months and haven’t come across any things that I dislike. Review collected by and hosted on G2.com.

laura S.

Founder & Director

Small-Business (50 or fewer emp.)

9/18/2025

"Friendly and affordable"

5/5

What do you like best about CatalogIt?

I like the way my page site looks; it has a museum-quality appearance. Review collected by and hosted on G2.com.

What do you dislike about CatalogIt?

nothing yet............................. Review collected by and hosted on G2.com.

Con T.

Archivist

Small-Business (50 or fewer emp.)

12/17/2024

"Great for sites with multiple buildings/locations."

4/5

What do you like best about CatalogIt?

The ease of access from anywhere was very important to us. They have also been very communicative and helpful. Review collected by and hosted on G2.com.

What do you dislike about CatalogIt?

This is a very powerful system that can be utilized for a wide range of collections, sometimes there are too many options, it would be nice to be able to turn off or hide features that aren't used by an institution. Review collected by and hosted on G2.com.