# CatalogIt vs PastPerfect Comparison

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## Frequently Asked Questions

### What is the difference between PastPerfect vs CatalogIt?

CatalogIt stands out from PastPerfect with a significantly higher G2 rating, stronger support scores, and a more modern, cloud-based approach favored by reviewers.

| | [PastPerfect](https://www.g2.com/products/pastperfect/reviews) | [CatalogIt](https://www.g2.com/products/catalogit/reviews) |
| --- | --- | --- |
| G2 Rating (reviews) | 3.5/5 (12 reviews) | 4.9/5 (28 reviews) |
| Ease of Setup score | — | 9.5 |
| Quality of Support score | 7.5 | 10.0 |
| Top Reviewer-Cited Strength | Intuitive layout and effective for museum collections | User-friendly, cloud-based, and highly responsive support |



### How do the pricing models of PastPerfect and CatalogIt compare?

CatalogIt is rated as a stronger value than PastPerfect, with higher satisfaction on price and overall value in recent reviews.

- **PastPerfect:** Reviewers note PastPerfect is affordable for small museums but cite frustration with storage limitations and value trade-offs.
- **CatalogIt:** Reviewers consistently highlight CatalogIt as affordable, offering strong value for money, and mention its pricing as a key reason for switching from legacy systems.
- **Switching reasons:** Recent reviewers who migrated from PastPerfect to CatalogIt cite better value, cloud access, and improved usability as primary drivers.



### What are the best alternatives to PastPerfect and CatalogIt?

The top 3 alternatives to PastPerfect and CatalogIt are TMS Suite, Artwork Archive, and eHive.

| Product | G2 Rating (reviews) | Pricing Insight | Top Reviewer-Cited Strength |
| --- | --- | --- | --- |
| [PastPerfect](https://www.g2.com/products/pastperfect/reviews) | 3.5/5 (12) | Affordable for small museums, but storage limitations noted | Intuitive layout for museum collections |
| [CatalogIt](https://www.g2.com/products/catalogit/reviews) | 4.9/5 (28) | Consistently praised as affordable and strong value | User-friendly, cloud-based, responsive support |
| [TMS Suite](https://www.g2.com/products/tms-suite/reviews) | 4.5/5 (4) | — | — |
| [Artwork Archive](https://www.g2.com/products/artwork-archive/reviews) | 4.5/5 (6) | — | — |



### Which Collections Management features should I prioritize when comparing PastPerfect and CatalogIt?

Buyers comparing PastPerfect and CatalogIt should prioritize ease of use, cloud accessibility, support quality, data model flexibility, and collaboration features.

- **Ease of Use:** PastPerfect 7.8, CatalogIt 9.5
- **Cloud Accessibility:** CatalogIt is cloud-based and praised for remote access; PastPerfect is noted as less modern and less accessible remotely.
- **Support Quality:** PastPerfect 7.5, CatalogIt 10.0
- **Data Model Flexibility:** CatalogIt reviewers highlight flexible data structures and professional standards support; PastPerfect is described as more rigid and less customizable.
- **Collaboration Features:** CatalogIt enables multi-user, multi-location collaboration; PastPerfect is described as more limited in this area.



### What are the pros and cons of PastPerfect vs CatalogIt?

CatalogIt's headline strength is its user-friendly, cloud-based platform with top-rated support, while PastPerfect's main strength is its intuitive layout for traditional museum collections.

- **PastPerfect strengths:** Intuitive layout, effective for cataloging museum and historical society collections, easy for volunteers to learn, affordable for small museums.
- **PastPerfect trade-offs:** Storage limitations, dated interface, less cloud accessibility, limited customization, integration challenges, and lower support satisfaction.
- **CatalogIt strengths:** User-friendly and intuitive interface, cloud-based access from any device, highly responsive and helpful support, flexible data model, strong collaboration and public sharing features, praised value for money.
- **CatalogIt trade-offs:** Some reviewers mention too many entry fields and desire for more customization, storage can fill quickly with large media, and minor limitations in bulk editing and label printing.



### Is PastPerfect or CatalogIt better for small businesses?

CatalogIt is the better fit for small businesses, with reviewers consistently highlighting its affordability, ease of use, and cloud-based flexibility for small museums and historical societies.

- **PastPerfect:** Reviewers from small museums appreciate its affordability and basic cataloging, but cite frustrations with storage and lack of cloud features.
- **CatalogIt:** Small museum and historical society reviewers praise its intuitive interface, remote access, and value, with multiple reviewers switching from PastPerfect for these reasons.



### Which Collections Management platform has better integrations?

CatalogIt is favored by reviewers for integrations, with multiple mentions of API and website integration capabilities, while PastPerfect receives fewer recent integration mentions.

- **PastPerfect:** Reviewers note challenges integrating virtual exhibits into websites and limited sharing with other programs.
- **CatalogIt:** Reviewers highlight API integration, website integration (including WordPress), and the ability to share collections online as key strengths.



### How do PastPerfect and CatalogIt compare on customer support?

CatalogIt outperforms PastPerfect on Quality of Support by a material margin, with a perfect 10.0 score versus PastPerfect's 7.5.

- **PastPerfect:** Support is described as decent and accessible by phone, but reviewers note inconsistent experiences and lower satisfaction in recent years.
- **CatalogIt:** Reviewers consistently praise CatalogIt's support as highly responsive, helpful, and proactive, with multiple mentions of fast response times and effective onboarding assistance.



### Which is easier to implement, PastPerfect or CatalogIt?

CatalogIt and PastPerfect are rated at parity for Ease of Setup, with reviewers describing both as straightforward to implement and train staff on.

- **PastPerfect:** Reviewers describe setup as relatively easy, especially for volunteers and staff, though some note challenges with older versions and integration.
- **CatalogIt:** Reviewers consistently describe implementation as easy, with a fast learning curve, smooth migration from PastPerfect, and effective onboarding support.



| | CatalogIt | PastPerfect | 
|---|---|---|
| **Star Rating** | 4.9 out of 5 | 3.5 out of 5 | 
| **Total Reviews** | 28 | 12 | 
| **Largest Market Segment** | Small-Business (100.0% of reviews) | Small-Business (75.0% of reviews) | 
| **Entry Level Price** | $449.99 annually | $870 | 


---
## Ratings Comparison
| Rating | CatalogIt | PastPerfect | 
|---|---|---|
  | **Meets Requirements** | 9.5 (22 reviews) | 7.6 (11 reviews) | 
  | **Ease of Use** | 9.5 (22 reviews) | 7.8 (12 reviews) | 
  | **Ease of Setup** | 9.5 (19 reviews) | Not enough data | 
  | **Ease of Admin** | 9.6 (16 reviews) | Not enough data | 
  | **Quality of Support** | 10.0 (22 reviews) | 7.5 (10 reviews) | 
  | **Has the product been a good partner in doing business?** | 10.0 (16 reviews) | Not enough data | 
  | **Product Direction (% positive)** | 10.0 (20 reviews) | 6.1 (12 reviews) | 

---
## Pricing

### CatalogIt

#### Entry-Level Pricing

Plan: Small Museum Account

Price: $449.99 annually

Description: Includes up to 25,000 Entries, 8 users, and 100 GB of storage


[Learn more about CatalogIt](https://www.g2.com/products/catalogit/reviews)

#### Free Trial

Yes

### PastPerfect

#### Entry-Level Pricing

Plan: PastPerfect Version 5.0 Basic Program

Price: $870

Key Features:
- Annual Support Renewal Network 11+ Users ($ 745)
- PastPerfect 5.0 CD Training Series (3 CD Set + User Guide)
- PastPerfect Version 4.0 Upgrade

[Browse all 2 editions](https://www.g2.com/products/pastperfect/pricing)

#### Free Trial

No

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## Features Comparison By Category

### Collections Management

| Product | Score | Reviews |
|---|---|---|
| **CatalogIt** | 9.3/10 | 20 |
| **PastPerfect** | 7.7/10 | 5 |

#### Administration

| Feature | CatalogIt | PastPerfect | 
|---|---|---|
| **Conservation Management** | 9.1 (13 reviews) | Not enough data | 
| **Cataloguing** | 9.9 (18 reviews) | 7.7 (5 reviews) | 
| **Risk Management** | 9.0 (13 reviews) | Not enough data | 
| **Search Functions** | 9.1 (18 reviews) | Not enough data | 

#### Recordkeeping

| Feature | CatalogIt | PastPerfect | 
|---|---|---|
| **Reporting & Analytics** | 8.9 (12 reviews) | Not enough data | 
| **Object Profiles** | 9.6 (17 reviews) | Not enough data | 
| **Documentation** | 9.5 (14 reviews) | Not enough data | 
| **Loan and Exhibition Management** | 9.4 (14 reviews) | Not enough data | 
| **Location and Shipping Management** | 9.5 (13 reviews) | Not enough data | 
| **Digital Asset Management** | 9.4 (14 reviews) | Not enough data | 

---
## Categories
**Shared Categories (1):** [Collections Management Software](https://www.g2.com/categories/collections-management)




---
## Reviewer Demographics

### By Company Size

| Segment | CatalogIt | PastPerfect | 
|---|---|---|
| **Small-Business** | 100.0% | 75.0% | 
| **Mid-Market** | 0% | 8.3% | 
| **Enterprise** | 0% | 16.7% | 

### By Industry

#### CatalogIt

- **Museums and Institutions:** 78.6%
- **Fine Art:** 7.1%
- **Research:** 3.6%
- **Libraries:** 3.6%
- **Information Technology and Services:** 3.6%
- **Defense & Space:** 3.6%

#### PastPerfect

- **Museums and Institutions:** 33.3%
- **Higher Education:** 16.7%
- **Writing and Editing:** 8.3%
- **Non-Profit Organization Management:** 8.3%
- **Internet:** 8.3%
- **Government Administration:** 8.3%
- **Consumer Services:** 8.3%
- **Civic & Social Organization:** 8.3%

---
## Alternatives

### Alternatives to CatalogIt

- [TMS Suite](https://www.g2.com/products/tms-suite/reviews) — 4.5/5 stars (4 reviews)
- [Artwork Archive](https://www.g2.com/products/artwork-archive/reviews) — 4.5/5 stars (6 reviews)
- [Artlogic](https://www.g2.com/products/artlogic/reviews) — 3.0/5 stars (3 reviews)
- [Veevart](https://www.g2.com/products/veevart/reviews) — 4.7/5 stars (25 reviews)
- [Primer](https://www.g2.com/products/primer/reviews) — 5.0/5 stars (3 reviews)
- [Modes Complete](https://www.g2.com/products/modes-complete/reviews) — 5.0/5 stars (3 reviews)
- [ArtBase](https://www.g2.com/products/artbase/reviews) — 3.0/5 stars (2 reviews)
- [ArtEngine](https://www.g2.com/products/artengine/reviews) — 5.0/5 stars (1 reviews)
- [TMS Collections Management Software](https://www.g2.com/products/tms-collections-management-software/reviews) — 4.0/5 stars (1 reviews)
- [Porto Venere](https://www.g2.com/products/porto-venere/reviews) — 4.5/5 stars (1 reviews)

### Alternatives to PastPerfect

- [TMS Suite](https://www.g2.com/products/tms-suite/reviews) — 4.5/5 stars (4 reviews)
- [Artwork Archive](https://www.g2.com/products/artwork-archive/reviews) — 4.5/5 stars (6 reviews)
- [Veevart](https://www.g2.com/products/veevart/reviews) — 4.7/5 stars (25 reviews)
- [Artlogic](https://www.g2.com/products/artlogic/reviews) — 3.0/5 stars (3 reviews)
- [TMS Collections Management Software](https://www.g2.com/products/tms-collections-management-software/reviews) — 4.0/5 stars (1 reviews)
- [Modes Complete](https://www.g2.com/products/modes-complete/reviews) — 5.0/5 stars (3 reviews)
- [Porto Venere](https://www.g2.com/products/porto-venere/reviews) — 4.5/5 stars (1 reviews)
- [ArtBase](https://www.g2.com/products/artbase/reviews) — 3.0/5 stars (2 reviews)
- [Proficio and Proficio Elements](https://www.g2.com/products/proficio-and-proficio-elements/reviews) — 0.0/5 stars (0 reviews)
- [VoyagerNetz](https://www.g2.com/products/voyagernetz/reviews) — 4.0/5 stars (1 reviews)

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## Top Discussions

### CatalogIt

No discussions available for this product.

### PastPerfect

No discussions available for this product.

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**Source:** [G2.com](https://www.g2.com) | [Comparison Page](https://www.g2.com/compare/catalogit-vs-pastperfect)