# What are the top-rated tour operator systems for small operators managing bookings, guides, and capacity together?

<p class="elv-tracking-normal elv-text-default elv-font-figtree elv-text-base elv-leading-base elv-font-normal" elv="true">Running a small operation means the person answering the phone is often also the person driving the van. The booking system either holds guides, capacity and payments together or it becomes three systems and a whiteboard.</p><p class="elv-tracking-normal elv-text-default elv-font-figtree elv-text-base elv-leading-base elv-font-normal" elv="true">With that in mind, I would like a read from the<a class="a a--md" elv="true" href="https://www.g2.com/categories/tour-operator"> </a><a class="a a--md" elv="true" href="https://www.g2.com/categories/tour-operator">tour operator</a> reviewers here on what actually works at small scale. Three that come up most:</p><ul>
<li>
<a class="a a--md" elv="true" href="https://www.g2.com/products/xola/reviews"><strong>Xola</strong></a> (4.5) handles bookings from the website, phone, in person or a reseller against live availability, with detailed control over each listing including split payments and waitlists. Reviewers mention payouts are held longer than on some other platforms, and package discounts are limited.</li>
<li>
<a class="a a--md" elv="true" href="https://www.g2.com/products/trytn/reviews"><strong>TRYTN</strong></a> (4.9) carries the highest rating in this category, with a review base almost entirely made up of small operators.</li>
<li>
<a class="a a--md" elv="true" href="https://www.g2.com/products/checkfront/reviews"><strong>Checkfront</strong></a> (4.4) manages live inventory, dynamic pricing and customer notifications in one place. Reviewers ask for better sub-worker accounts for seeing which days need extra staff, and a few describe a difficult migration onto the platform.</li>
</ul><p class="elv-tracking-normal elv-text-default elv-font-figtree elv-text-base elv-leading-base elv-font-normal" elv="true">For operators running this alone: what still lives outside the system, and is it the guide roster or the vehicles?</p><p class="elv-tracking-normal elv-text-default elv-font-figtree elv-text-base elv-leading-base elv-font-normal" elv="true"></p><p class="elv-tracking-normal elv-text-default elv-font-figtree elv-text-base elv-leading-base elv-font-normal" elv="true"></p>

##### Post Metadata
- Posted at: 3 days ago
- Author title: Tech Consultant
- Net upvotes: 1


## Comments
### Comment 1

&lt;p&gt;The guide roster would probably be the first thing I’d expect to stay outside the system. Live booking capacity is only truly useful if it reflects both the equipment or vehicle available and the guide qualified to run that departure. I’d test whether assigning a guide automatically changes sellable capacity and prevents double-booking before assuming the platform can replace the whiteboard.&lt;/p&gt;

##### Comment Metadata
- Posted at: about 10 hours ago





## Related discussions
- [How well does Trello scale into a larger team?](https://www.g2.com/discussions/1-how-well-does-trello-scale-into-a-larger-team)
  - Posted at: over 13 years ago
  - Comments: 6
- [Can we please add a new section](https://www.g2.com/discussions/2-can-we-please-add-a-new-section)
  - Posted at: over 13 years ago
  - Comments: 0
- [Quantifiable benefits from implementing your CRM](https://www.g2.com/discussions/quantifiable-benefits-from-implementing-your-crm)
  - Posted at: over 13 years ago
  - Comments: 4